Add missing tooltips

closes #11449

.dockerignore

@@ -1,4 +1,3 @@
-__mocks__
 .git
 .vscode
 .github
@@ -8,11 +7,19 @@ __mocks__
 .eslint*
 .oxlintrc*
 .log
+*.md
 Makefile
 Procfile
 app.json
 crowdin.yml
+lint-staged.config.mjs
 build
 docker-compose.yml
 node_modules
 .yarn
+**/*.test.ts
+**/*.test.tsx
+**/*.test.js
+**/*.test.jsx
+**/__tests__
+**/__mocks__

.env.sample

@@ -61,6 +61,11 @@ DATABASE_CONNECTION_POOL_MAX=
 # DOCS: https://docs.getoutline.com/s/hosting/doc/redis-LGM4BFXYp4
 REDIS_URL=redis://redis:6379
 
+# To enable horizontal scaling of the collaboration service you must provide a Redis URL, it may
+# be the same as above, or a different server.
+# DOCS: https://docs.getoutline.com/s/hosting/doc/horizontal-scaling-hkfU5Stao7
+REDIS_COLLABORATION_URL=
+
 
 # ––––––––––––––––––––––––––––––––––––––
 # –––––––––––  FILE STORAGE  –––––––––––
@@ -198,7 +203,7 @@ RATE_LIMITER_DURATION_WINDOW=60
 # –––––––––––  INTEGRATIONS  –––––––––––
 # ––––––––––––––––––––––––––––––––––––––
 
-# The GitHub integration allows previewing issue and pull request links
+# GitHub integration allows previewing issue and pull request links
 # DOCS: https://docs.getoutline.com/s/hosting/doc/github-GchT3NNxI9
 GITHUB_CLIENT_ID=
 GITHUB_CLIENT_SECRET=
@@ -207,7 +212,7 @@ GITHUB_APP_NAME=
 GITHUB_APP_ID=
 GITHUB_APP_PRIVATE_KEY=
 
-# The Linear integration allows previewing issue links as rich mentions
+# Linear integration allows previewing issue links as rich mentions
 LINEAR_CLIENT_ID=
 LINEAR_CLIENT_SECRET=
 
@@ -218,6 +223,10 @@ SLACK_VERIFICATION_TOKEN=your_token
 SLACK_APP_ID=A0XXXXXXX
 SLACK_MESSAGE_ACTIONS=true
 
+# Figma integration allows previewing design files as rich mentions
+FIGMA_CLIENT_ID=
+FIGMA_CLIENT_SECRET=
+
 # For Dropbox integration, follow these instructions to get the key https://www.dropbox.com/developers/embedder#setup
 # and do not forget to whitelist your domain name in the app settings
 DROPBOX_APP_KEY=

CLAUDE.md

@@ -0,0 +1 @@
+AGENTS.md

LICENSE

@@ -3,7 +3,7 @@ Business Source License 1.1
 Parameters
 
 Licensor:             General Outline, Inc.
-Licensed Work:        Outline 1.2.0
+Licensed Work:        Outline 1.4.0
                       The Licensed Work is (c) 2026 General Outline, Inc.
 Additional Use Grant: You may make use of the Licensed Work, provided that
                       you may not use the Licensed Work for a Document
@@ -15,7 +15,7 @@ Additional Use Grant: You may make use of the Licensed Work, provided that
                       Licensed Work by creating teams and documents
                       controlled by such third parties.
 
-Change Date:          2030-01-06
+Change Date:          2030-01-27
 
 Change License:       Apache License, Version 2.0
 

README.md

@@ -1,5 +1,9 @@
 <p align="center">
-  <img src="https://user-images.githubusercontent.com/31465/34380645-bd67f474-eb0b-11e7-8d03-0151c1730654.png" height="29" />
+  <picture>
+    <source media="(prefers-color-scheme: dark)" srcset="./public/logos/outline-logo-dark.png" height="29">
+    <source media="(prefers-color-scheme: light)" srcset="./public/logos/outline-logo-light.png" height="29">
+    <img src="./public/logos/outline-logo-light.png" height="29" alt="Outline" />
+  </picture>
 </p>
 <p align="center">
   <i>A fast, collaborative, knowledge base for your team built using React and Node.js.<br/>Try out Outline using our hosted version at <a href="https://www.getoutline.com">www.getoutline.com</a>.</i>

app.json

@@ -21,7 +21,23 @@
     }
   ],
   "scripts": {
-    "postdeploy": "yarn sequelize db:migrate"
+    "postdeploy": "yarn sequelize db:migrate",
+    "pr-predeploy": "yarn sequelize db:migrate"
+  },
+  "environments": {
+    "review": {
+      "scripts": {
+        "postdeploy": "yarn sequelize db:migrate"
+      },
+      "addons": [
+        {
+          "plan": "heroku-redis:mini"
+        },
+        {
+          "plan": "heroku-postgresql:essential-0"
+        }
+      ]
+    }
   },
   "env": {
     "NODE_ENV": {
@@ -43,8 +59,12 @@
       "required": true
     },
     "URL": {
-      "description": "https://{your app name}.herokuapp.com, or the domain you are binding to",
-      "required": true
+      "description": "https://{your app name}.herokuapp.com, or the domain you are binding to. For review apps, this is auto-generated.",
+      "required": false
+    },
+    "HEROKU_APP_NAME": {
+      "description": "Automatically set by Heroku for review apps",
+      "required": false
     },
     "GOOGLE_CLIENT_ID": {
       "description": "See https://developers.google.com/identity/protocols/OAuth2 to create a new Google OAuth client. You must configure at least one of Slack or Google to control login.",

app/actions/definitions/collections.tsx

@@ -1,12 +1,12 @@
 import {
-  AlphabeticalReverseSortIcon,
-  AlphabeticalSortIcon,
+  SortAlphabeticalReverseIcon,
+  SortAlphabeticalIcon,
   ArchiveIcon,
   CollectionIcon,
   EditIcon,
   ExportIcon,
   ImportIcon,
-  ManualSortIcon,
+  SortManualIcon,
   NewDocumentIcon,
   PadlockIcon,
   PlusIcon,
@@ -20,7 +20,7 @@ import {
   UnsubscribeIcon,
 } from "outline-icons";
 import { toast } from "sonner";
-import type Collection from "~/models/Collection";
+import Collection from "~/models/Collection";
 import { CollectionEdit } from "~/components/Collection/CollectionEdit";
 import { CollectionNew } from "~/components/Collection/CollectionNew";
 import CollectionDeleteDialog from "~/components/CollectionDeleteDialog";
@@ -96,11 +96,11 @@ export const editCollection = createAction({
   analyticsName: "Edit collection",
   section: ActiveCollectionSection,
   icon: <EditIcon />,
-  visible: ({ activeCollectionId, stores }) =>
-    !!activeCollectionId &&
-    stores.policies.abilities(activeCollectionId).update,
-  perform: ({ t, activeCollectionId, stores }) => {
-    if (!activeCollectionId) {
+  visible: ({ getActivePolicies }) =>
+    getActivePolicies(Collection).some((policy) => policy.abilities.update),
+  perform: ({ t, getActiveModel, stores }) => {
+    const collection = getActiveModel(Collection);
+    if (!collection) {
       return;
     }
 
@@ -109,7 +109,7 @@ export const editCollection = createAction({
       content: (
         <CollectionEdit
           onSubmit={stores.dialogs.closeAllModals}
-          collectionId={activeCollectionId}
+          collectionId={collection.id}
         />
       ),
     });
@@ -122,14 +122,10 @@ export const editCollectionPermissions = createAction({
   analyticsName: "Collection permissions",
   section: ActiveCollectionSection,
   icon: <PadlockIcon />,
-  visible: ({ activeCollectionId, stores }) =>
-    !!activeCollectionId &&
-    stores.policies.abilities(activeCollectionId).update,
-  perform: ({ t, activeCollectionId, stores }) => {
-    if (!activeCollectionId) {
-      return;
-    }
-    const collection = stores.collections.get(activeCollectionId);
+  visible: ({ getActivePolicies }) =>
+    getActivePolicies(Collection).some((policy) => policy.abilities.update),
+  perform: ({ t, getActiveModel, stores }) => {
+    const collection = getActiveModel(Collection);
     if (!collection) {
       return;
     }
@@ -152,15 +148,16 @@ export const importDocument = createAction({
   analyticsName: "Import document",
   section: ActiveCollectionSection,
   icon: <ImportIcon />,
-  visible: ({ activeCollectionId, stores }) => {
-    if (activeCollectionId) {
-      return !!stores.policies.abilities(activeCollectionId).createDocument;
-    }
-
-    return false;
-  },
-  perform: ({ activeCollectionId, stores }) => {
+  visible: ({ getActivePolicies }) =>
+    getActivePolicies(Collection).some(
+      (policy) => policy.abilities.createDocument
+    ),
+  perform: ({ getActiveModel, stores }) => {
     const { documents } = stores;
+    const collection = getActiveModel(Collection);
+    if (!collection) {
+      return;
+    }
     const input = document.createElement("input");
     input.type = "file";
     input.accept = documents.importFileTypesString;
@@ -170,15 +167,10 @@ export const importDocument = createAction({
       const file = files[0];
 
       try {
-        const document = await documents.import(
-          file,
-          null,
-          activeCollectionId,
-          {
-            publish: true,
-          }
-        );
-        history.push(document.url);
+        const document = await documents.import(file, null, collection.id, {
+          publish: true,
+        });
+        history.push(document.path);
       } catch (err) {
         toast.error(err.message);
       }
@@ -191,37 +183,36 @@ export const importDocument = createAction({
 export const sortCollection = createActionWithChildren({
   name: ({ t }) => t("Sort in sidebar"),
   section: ActiveCollectionSection,
-  visible: ({ activeCollectionId, stores }) =>
-    !!activeCollectionId &&
-    !!stores.policies.abilities(activeCollectionId).update,
-  icon: ({ activeCollectionId, stores }) => {
-    const collection = stores.collections.get(activeCollectionId);
+  visible: ({ getActivePolicies }) =>
+    getActivePolicies(Collection).some((policy) => policy.abilities.update),
+  icon: ({ getActiveModel }) => {
+    const collection = getActiveModel(Collection);
     const sortAlphabetical = collection?.sort.field === "title";
     const sortDir = collection?.sort.direction;
 
     return sortAlphabetical ? (
       sortDir === "asc" ? (
-        <AlphabeticalSortIcon />
+        <SortAlphabeticalIcon />
       ) : (
-        <AlphabeticalReverseSortIcon />
+        <SortAlphabeticalReverseIcon />
       )
     ) : (
-      <ManualSortIcon />
+      <SortManualIcon />
     );
   },
   children: [
     createAction({
       name: ({ t }) => t("A-Z sort"),
       section: ActiveCollectionSection,
-      selected: ({ activeCollectionId, stores }) => {
-        const collection = stores.collections.get(activeCollectionId);
+      selected: ({ getActiveModel }) => {
+        const collection = getActiveModel(Collection);
         return (
           collection?.sort.field === "title" &&
           collection?.sort.direction === "asc"
         );
       },
-      perform: ({ activeCollectionId, stores }) => {
-        const collection = stores.collections.get(activeCollectionId);
+      perform: ({ getActiveModel }) => {
+        const collection = getActiveModel(Collection);
         return collection?.save({
           sort: {
             field: "title",
@@ -233,15 +224,15 @@ export const sortCollection = createActionWithChildren({
     createAction({
       name: ({ t }) => t("Z-A sort"),
       section: ActiveCollectionSection,
-      selected: ({ activeCollectionId, stores }) => {
-        const collection = stores.collections.get(activeCollectionId);
+      selected: ({ getActiveModel }) => {
+        const collection = getActiveModel(Collection);
         return (
           collection?.sort.field === "title" &&
           collection?.sort.direction === "desc"
         );
       },
-      perform: ({ activeCollectionId, stores }) => {
-        const collection = stores.collections.get(activeCollectionId);
+      perform: ({ getActiveModel }) => {
+        const collection = getActiveModel(Collection);
         return collection?.save({
           sort: {
             field: "title",
@@ -253,12 +244,12 @@ export const sortCollection = createActionWithChildren({
     createAction({
       name: ({ t }) => t("Manual sort"),
       section: ActiveCollectionSection,
-      selected: ({ activeCollectionId, stores }) => {
-        const collection = stores.collections.get(activeCollectionId);
+      selected: ({ getActiveModel }) => {
+        const collection = getActiveModel(Collection);
         return collection?.sort.field !== "title";
       },
-      perform: ({ activeCollectionId, stores }) => {
-        const collection = stores.collections.get(activeCollectionId);
+      perform: ({ getActiveModel }) => {
+        const collection = getActiveModel(Collection);
         return collection?.save({
           sort: {
             field: "index",
@@ -275,22 +266,19 @@ export const searchInCollection = createInternalLinkAction({
   analyticsName: "Search collection",
   section: ActiveCollectionSection,
   icon: <SearchIcon />,
-  visible: ({ activeCollectionId, stores }) => {
-    if (!activeCollectionId) {
-      return false;
-    }
-
-    const collection = stores.collections.get(activeCollectionId);
-
+  visible: ({ getActiveModel, stores }) => {
+    const collection = getActiveModel(Collection);
     if (!collection?.isActive) {
       return false;
     }
 
-    return stores.policies.abilities(activeCollectionId).readDocument;
+    return stores.policies.abilities(collection.id).readDocument;
   },
-  to: ({ activeCollectionId, sidebarContext }) => {
+  to: ({ getActiveModel, sidebarContext }) => {
+    const collection = getActiveModel(Collection);
+
     const [pathname, search] = searchPath({
-      collectionId: activeCollectionId,
+      collectionId: collection?.id,
     }).split("?");
 
     return {
@@ -307,23 +295,22 @@ export const starCollection = createAction({
   section: ActiveCollectionSection,
   icon: <StarredIcon />,
   keywords: "favorite bookmark",
-  visible: ({ activeCollectionId, stores }) => {
-    if (!activeCollectionId) {
+  visible: ({ getActiveModel, stores }) => {
+    const collection = getActiveModel(Collection);
+    if (!collection) {
       return false;
     }
-    const collection = stores.collections.get(activeCollectionId);
+
     return (
-      !collection?.isStarred &&
-      stores.policies.abilities(activeCollectionId).star
+      !collection.isStarred && stores.policies.abilities(collection.id).star
     );
   },
-  perform: async ({ activeCollectionId, stores }) => {
-    if (!activeCollectionId) {
+  perform: async ({ getActiveModel }) => {
+    const collection = getActiveModel(Collection);
+    if (!collection) {
       return;
     }
-
-    const collection = stores.collections.get(activeCollectionId);
-    await collection?.star();
+    await collection.star();
     setPersistedState(getHeaderExpandedKey("starred"), true);
   },
 });
@@ -334,22 +321,18 @@ export const unstarCollection = createAction({
   section: ActiveCollectionSection,
   icon: <UnstarredIcon />,
   keywords: "unfavorite unbookmark",
-  visible: ({ activeCollectionId, stores }) => {
-    if (!activeCollectionId) {
+  visible: ({ getActiveModel, stores }) => {
+    const collection = getActiveModel(Collection);
+    if (!collection) {
       return false;
     }
-    const collection = stores.collections.get(activeCollectionId);
+
     return (
-      !!collection?.isStarred &&
-      stores.policies.abilities(activeCollectionId).unstar
+      !!collection.isStarred && stores.policies.abilities(collection.id).unstar
     );
   },
-  perform: async ({ activeCollectionId, stores }) => {
-    if (!activeCollectionId) {
-      return;
-    }
-
-    const collection = stores.collections.get(activeCollectionId);
+  perform: async ({ getActiveModel }) => {
+    const collection = getActiveModel(Collection);
     await collection?.unstar();
   },
 });
@@ -359,28 +342,25 @@ export const subscribeCollection = createAction({
   analyticsName: "Subscribe to collection",
   section: ActiveCollectionSection,
   icon: <SubscribeIcon />,
-  visible: ({ activeCollectionId, stores }) => {
-    if (!activeCollectionId) {
+  visible: ({ getActiveModel, stores }) => {
+    const collection = getActiveModel(Collection);
+    if (!collection) {
       return false;
     }
 
-    const collection = stores.collections.get(activeCollectionId);
-
     return (
-      !!collection?.isActive &&
-      !collection?.isSubscribed &&
-      stores.policies.abilities(activeCollectionId).subscribe
+      !!collection.isActive &&
+      !collection.isSubscribed &&
+      stores.policies.abilities(collection.id).subscribe
     );
   },
-  perform: async ({ activeCollectionId, stores, t }) => {
-    if (!activeCollectionId) {
+  perform: async ({ getActiveModel, t }) => {
+    const collection = getActiveModel(Collection);
+    if (!collection) {
       return;
     }
 
-    const collection = stores.collections.get(activeCollectionId);
-
-    await collection?.subscribe();
-
+    await collection.subscribe();
     toast.success(t("Subscribed to document notifications"));
   },
 });
@@ -390,28 +370,25 @@ export const unsubscribeCollection = createAction({
   analyticsName: "Unsubscribe from collection",
   section: ActiveCollectionSection,
   icon: <UnsubscribeIcon />,
-  visible: ({ activeCollectionId, stores }) => {
-    if (!activeCollectionId) {
+  visible: ({ getActiveModel, stores }) => {
+    const collection = getActiveModel(Collection);
+    if (!collection) {
       return false;
     }
 
-    const collection = stores.collections.get(activeCollectionId);
-
     return (
-      !!collection?.isActive &&
-      !!collection?.isSubscribed &&
-      stores.policies.abilities(activeCollectionId).unsubscribe
+      !!collection.isActive &&
+      !!collection.isSubscribed &&
+      stores.policies.abilities(collection.id).unsubscribe
     );
   },
-  perform: async ({ activeCollectionId, currentUserId, stores, t }) => {
-    if (!activeCollectionId || !currentUserId) {
+  perform: async ({ getActiveModel, t }) => {
+    const collection = getActiveModel(Collection);
+    if (!collection) {
       return;
     }
 
-    const collection = stores.collections.get(activeCollectionId);
-
-    await collection?.unsubscribe();
-
+    await collection.unsubscribe();
     toast.success(t("Unsubscribed from document notifications"));
   },
 });
@@ -421,23 +398,15 @@ export const archiveCollection = createAction({
   analyticsName: "Archive collection",
   section: ActiveCollectionSection,
   icon: <ArchiveIcon />,
-  visible: ({ activeCollectionId, stores }) => {
-    if (!activeCollectionId) {
-      return false;
-    }
-    return !!stores.policies.abilities(activeCollectionId).archive;
-  },
-  perform: async ({ activeCollectionId, stores, t }) => {
-    const { dialogs, collections } = stores;
-    if (!activeCollectionId) {
-      return;
-    }
-    const collection = collections.get(activeCollectionId);
+  visible: ({ getActivePolicies }) =>
+    getActivePolicies(Collection).some((policy) => policy.abilities.archive),
+  perform: async ({ getActiveModel, stores, t }) => {
+    const collection = getActiveModel(Collection);
     if (!collection) {
       return;
     }
 
-    dialogs.openModal({
+    stores.dialogs.openModal({
       title: t("Archive collection"),
       content: (
         <ConfirmationDialog
@@ -462,17 +431,10 @@ export const restoreCollection = createAction({
   analyticsName: "Restore collection",
   section: CollectionSection,
   icon: <RestoreIcon />,
-  visible: ({ activeCollectionId, stores }) => {
-    if (!activeCollectionId) {
-      return false;
-    }
-    return !!stores.policies.abilities(activeCollectionId).restore;
-  },
-  perform: async ({ activeCollectionId, stores, t }) => {
-    if (!activeCollectionId) {
-      return;
-    }
-    const collection = stores.collections.get(activeCollectionId);
+  visible: ({ getActivePolicies }) =>
+    getActivePolicies(Collection).some((policy) => policy.abilities.restore),
+  perform: async ({ getActiveModel, t }) => {
+    const collection = getActiveModel(Collection);
     if (!collection) {
       return;
     }
@@ -488,18 +450,10 @@ export const deleteCollection = createAction({
   section: ActiveCollectionSection,
   dangerous: true,
   icon: <TrashIcon />,
-  visible: ({ activeCollectionId, stores }) => {
-    if (!activeCollectionId) {
-      return false;
-    }
-    return stores.policies.abilities(activeCollectionId).delete;
-  },
-  perform: ({ activeCollectionId, t, stores }) => {
-    if (!activeCollectionId) {
-      return;
-    }
-
-    const collection = stores.collections.get(activeCollectionId);
+  visible: ({ getActivePolicies }) =>
+    getActivePolicies(Collection).some((policy) => policy.abilities.delete),
+  perform: ({ getActiveModel, t, stores }) => {
+    const collection = getActiveModel(Collection);
     if (!collection) {
       return;
     }
@@ -521,18 +475,10 @@ export const exportCollection = createAction({
   analyticsName: "Export collection",
   section: ActiveCollectionSection,
   icon: <ExportIcon />,
-  visible: ({ currentTeamId, activeCollectionId, stores }) => {
-    if (!currentTeamId || !activeCollectionId) {
-      return false;
-    }
-
-    return !!stores.policies.abilities(activeCollectionId).export;
-  },
-  perform: async ({ activeCollectionId, stores, t }) => {
-    if (!activeCollectionId) {
-      return;
-    }
-    const collection = stores.collections.get(activeCollectionId);
+  visible: ({ getActivePolicies }) =>
+    getActivePolicies(Collection).some((policy) => policy.abilities.export),
+  perform: async ({ getActiveModel, stores, t }) => {
+    const collection = getActiveModel(Collection);
     if (!collection) {
       return;
     }
@@ -555,13 +501,13 @@ export const createDocument = createInternalLinkAction({
   section: ActiveCollectionSection,
   icon: <NewDocumentIcon />,
   keywords: "new create document",
-  visible: ({ activeCollectionId, stores }) =>
-    !!(
-      !!activeCollectionId &&
-      stores.policies.abilities(activeCollectionId).createDocument
+  visible: ({ getActivePolicies }) =>
+    getActivePolicies(Collection).some(
+      (policy) => policy.abilities.createDocument
     ),
-  to: ({ activeCollectionId, sidebarContext }) => {
-    const [pathname, search] = newDocumentPath(activeCollectionId).split("?");
+  to: ({ getActiveModel, sidebarContext }) => {
+    const collection = getActiveModel(Collection);
+    const [pathname, search] = newDocumentPath(collection?.id).split("?");
 
     return {
       pathname,
@@ -577,13 +523,13 @@ export const createTemplate = createInternalLinkAction({
   section: ActiveCollectionSection,
   icon: <ShapesIcon />,
   keywords: "new create template",
-  visible: ({ activeCollectionId, stores }) =>
-    !!(
-      !!activeCollectionId &&
-      stores.policies.abilities(activeCollectionId).createDocument
+  visible: ({ getActivePolicies }) =>
+    getActivePolicies(Collection).some(
+      (policy) => policy.abilities.createDocument
     ),
-  to: ({ activeCollectionId, sidebarContext }) => {
-    const [pathname, search] = newTemplatePath(activeCollectionId).split("?");
+  to: ({ getActiveModel, sidebarContext }) => {
+    const collection = getActiveModel(Collection);
+    const [pathname, search] = newTemplatePath(collection?.id).split("?");
 
     return {
       pathname,

app/actions/definitions/documents.tsx

@@ -38,7 +38,9 @@ import Icon from "@shared/components/Icon";
 import type { NavigationNode } from "@shared/types";
 import { ExportContentType, TeamPreference } from "@shared/types";
 import { getEventFiles } from "@shared/utils/files";
+import { Week } from "@shared/utils/time";
 import type UserMembership from "~/models/UserMembership";
+import { client } from "~/utils/ApiClient";
 import DocumentDelete from "~/scenes/DocumentDelete";
 import DocumentMove from "~/scenes/DocumentMove";
 import DocumentPermanentDelete from "~/scenes/DocumentPermanentDelete";
@@ -46,6 +48,7 @@ import DocumentPublish from "~/scenes/DocumentPublish";
 import DeleteDocumentsInTrash from "~/scenes/Trash/components/DeleteDocumentsInTrash";
 import ConfirmationDialog from "~/components/ConfirmationDialog";
 import DocumentCopy from "~/components/DocumentCopy";
+import { DocumentDownload } from "~/components/DocumentDownload";
 import MarkdownIcon from "~/components/Icons/MarkdownIcon";
 import { getHeaderExpandedKey } from "~/components/Sidebar/components/Header";
 import DocumentTemplatizeDialog from "~/components/TemplatizeDialog";
@@ -60,7 +63,6 @@ import {
   DocumentSection,
   TrashSection,
 } from "~/actions/sections";
-import env from "~/env";
 import { setPersistedState } from "~/hooks/usePersistedState";
 import history from "~/utils/history";
 import {
@@ -78,6 +80,7 @@ import capitalize from "lodash/capitalize";
 import CollectionIcon from "~/components/Icons/CollectionIcon";
 import type { Action, ActionGroup, ActionSeparator } from "~/types";
 import lazyWithRetry from "~/utils/lazyWithRetry";
+import env from "~/env";
 
 const Insights = lazyWithRetry(
   () => import("~/scenes/Document/components/Insights")
@@ -518,13 +521,40 @@ export const shareDocument = createAction({
   },
 });
 
-export const downloadDocumentAsHTML = createAction({
-  name: ({ t }) => t("HTML"),
-  analyticsName: "Download document as HTML",
+export const downloadDocument = createAction({
+  name: ({ t, isMenu }) => (isMenu ? t("Download") : t("Download document")),
+  analyticsName: "Download document",
   section: ActiveDocumentSection,
-  keywords: "html export",
   icon: <DownloadIcon />,
-  iconInContextMenu: false,
+  keywords: "export md markdown html",
+  visible: ({ activeDocumentId, stores }) =>
+    !!activeDocumentId && stores.policies.abilities(activeDocumentId).download,
+  perform: ({ activeDocumentId, t, stores }) => {
+    if (!activeDocumentId) {
+      return;
+    }
+
+    const document = stores.documents.get(activeDocumentId);
+    invariant(document, "Document must exist");
+
+    stores.dialogs.openModal({
+      title: t("Download document"),
+      content: (
+        <DocumentDownload
+          document={document}
+          onSubmit={stores.dialogs.closeAllModals}
+        />
+      ),
+    });
+  },
+});
+
+export const downloadDocumentAsMarkdown = createAction({
+  name: ({ t }) => t("Download as Markdown"),
+  analyticsName: "Download document as Markdown",
+  section: ActiveDocumentSection,
+  keywords: "md markdown export",
+  icon: <DownloadIcon />,
   visible: ({ activeDocumentId, stores }) =>
     !!activeDocumentId && stores.policies.abilities(activeDocumentId).download,
   perform: async ({ activeDocumentId, stores }) => {
@@ -533,70 +563,59 @@ export const downloadDocumentAsHTML = createAction({
     }
 
     const document = stores.documents.get(activeDocumentId);
-    await document?.download(ExportContentType.Html);
+    await document?.download({
+      contentType: ExportContentType.Markdown,
+      includeChildDocuments: false,
+    });
+  },
+});
+
+export const downloadDocumentAsHTML = createAction({
+  name: ({ t }) => t("Download as HTML"),
+  analyticsName: "Download document as HTML",
+  section: ActiveDocumentSection,
+  keywords: "xml html export",
+  icon: <DownloadIcon />,
+  visible: ({ activeDocumentId, stores }) =>
+    !!activeDocumentId && stores.policies.abilities(activeDocumentId).download,
+  perform: async ({ activeDocumentId, stores }) => {
+    if (!activeDocumentId) {
+      return;
+    }
+
+    const document = stores.documents.get(activeDocumentId);
+    await document?.download({
+      contentType: ExportContentType.Html,
+      includeChildDocuments: false,
+    });
   },
 });
 
 export const downloadDocumentAsPDF = createAction({
-  name: ({ t }) => t("PDF"),
+  name: ({ t }) => t("Download as PDF"),
   analyticsName: "Download document as PDF",
   section: ActiveDocumentSection,
-  keywords: "export",
+  keywords: "pdf export",
   icon: <DownloadIcon />,
-  iconInContextMenu: false,
   visible: ({ activeDocumentId, stores }) =>
     !!(
       activeDocumentId &&
       stores.policies.abilities(activeDocumentId).download &&
       env.PDF_EXPORT_ENABLED
     ),
-  perform: ({ activeDocumentId, t, stores }) => {
-    if (!activeDocumentId) {
-      return;
-    }
-
-    const id = toast.loading(`${t("Exporting")}…`);
-    const document = stores.documents.get(activeDocumentId);
-    return document
-      ?.download(ExportContentType.Pdf)
-      .finally(() => id && toast.dismiss(id));
-  },
-});
-
-export const downloadDocumentAsMarkdown = createAction({
-  name: ({ t }) => t("Markdown"),
-  analyticsName: "Download document as Markdown",
-  section: ActiveDocumentSection,
-  keywords: "md markdown export",
-  icon: <DownloadIcon />,
-  iconInContextMenu: false,
-  visible: ({ activeDocumentId, stores }) =>
-    !!activeDocumentId && stores.policies.abilities(activeDocumentId).download,
   perform: async ({ activeDocumentId, stores }) => {
     if (!activeDocumentId) {
       return;
     }
 
     const document = stores.documents.get(activeDocumentId);
-    await document?.download(ExportContentType.Markdown);
+    await document?.download({
+      contentType: ExportContentType.Pdf,
+      includeChildDocuments: false,
+    });
   },
 });
 
-export const downloadDocument = createActionWithChildren({
-  name: ({ t, isMenu }) => (isMenu ? t("Download") : t("Download document")),
-  analyticsName: "Download document",
-  section: ActiveDocumentSection,
-  icon: <DownloadIcon />,
-  keywords: "export",
-  visible: ({ activeDocumentId, stores }) =>
-    !!activeDocumentId && stores.policies.abilities(activeDocumentId).download,
-  children: [
-    downloadDocumentAsHTML,
-    downloadDocumentAsPDF,
-    downloadDocumentAsMarkdown,
-  ],
-});
-
 export const copyDocumentAsMarkdown = createAction({
   name: ({ t }) => t("Copy as Markdown"),
   section: ActiveDocumentSection,
@@ -610,9 +629,11 @@ export const copyDocumentAsMarkdown = createAction({
       ? stores.documents.get(activeDocumentId)
       : undefined;
     if (document) {
-      const { ProsemirrorHelper } =
-        await import("~/models/helpers/ProsemirrorHelper");
-      copy(ProsemirrorHelper.toMarkdown(document));
+      const res = await client.post("/documents.export", {
+        id: document.id,
+        signedUrls: Week.seconds, // 7 days (AWS S3 max for presigned URLs)
+      });
+      copy(res.data);
       toast.success(t("Markdown copied to clipboard"));
     }
   },
@@ -1440,6 +1461,9 @@ export const rootDocumentActions = [
   deleteDocument,
   importDocument,
   downloadDocument,
+  downloadDocumentAsMarkdown,
+  downloadDocumentAsHTML,
+  downloadDocumentAsPDF,
   copyDocumentLink,
   copyDocumentShareLink,
   copyDocumentAsMarkdown,

app/actions/definitions/navigation.tsx

@@ -224,13 +224,13 @@ export const openKeyboardShortcuts = createAction({
 export const downloadApp = createExternalLinkAction({
   name: ({ t }) =>
     t("Download {{ platform }} app", {
-      platform: isMac() ? "macOS" : "Windows",
+      platform: isMac ? "macOS" : "Windows",
     }),
   analyticsName: "Download app",
   section: NavigationSection,
   iconInContextMenu: false,
   icon: <BrowserIcon />,
-  visible: () => !Desktop.isElectron() && isMac() && isCloudHosted,
+  visible: () => !Desktop.isElectron() && isMac && isCloudHosted,
   url: "https://desktop.getoutline.com",
   target: "_blank",
 });

app/actions/definitions/settings.tsx

@@ -25,6 +25,21 @@ export const changeToLightTheme = createAction({
   perform: ({ stores }) => stores.ui.setTheme(Theme.Light),
 });
 
+export const toggleTheme = createAction({
+  name: ({ t }) => t("Toggle theme"),
+  analyticsName: "Change theme",
+  iconInContextMenu: false,
+  icon: ({ stores }) =>
+    stores.ui.resolvedTheme === "light" ? <MoonIcon /> : <SunIcon />,
+  keywords: "theme light day",
+  section: SettingsSection,
+  shortcut: ["Meta+Shift+l"],
+  perform: ({ stores }) =>
+    stores.ui.setTheme(
+      stores.ui.resolvedTheme === "light" ? Theme.Dark : Theme.Light
+    ),
+});
+
 export const changeToSystemTheme = createAction({
   name: ({ t }) => t("System"),
   analyticsName: "Change to system theme",
@@ -47,4 +62,4 @@ export const changeTheme = createActionWithChildren({
   children: [changeToLightTheme, changeToDarkTheme, changeToSystemTheme],
 });
 
-export const rootSettingsActions = [changeTheme];
+export const rootSettingsActions = [changeTheme, toggleTheme];

app/components/AuthenticatedLayout.tsx

@@ -28,6 +28,7 @@ import {
 } from "~/utils/routeHelpers";
 import { DocumentContextProvider } from "./DocumentContext";
 import Fade from "./Fade";
+import NotificationBadge from "./NotificationBadge";
 import { PortalContext } from "./Portal";
 import CommandBar from "./CommandBar";
 
@@ -132,6 +133,7 @@ const AuthenticatedLayout: React.FC = ({ children }: Props) => {
           <RegisterKeyDown trigger="/" handler={goToSearch} />
           {children}
           <CommandBar />
+          <NotificationBadge />
         </Layout>
       </PortalContext.Provider>
     </DocumentContextProvider>

app/components/DocumentCopy.tsx

@@ -24,6 +24,7 @@ function DocumentCopy({ document, onSubmit }: Props) {
   const { policies } = useStores();
   const collectionTrees = useCollectionTrees();
   const [publish, setPublish] = React.useState<boolean>(!!document.publishedAt);
+  const [copying, setCopying] = React.useState<boolean>(false);
   const [recursive, setRecursive] = React.useState<boolean>(true);
   const [selectedPath, selectPath] = React.useState<NavigationNode | null>(
     null
@@ -51,6 +52,7 @@ function DocumentCopy({ document, onSubmit }: Props) {
     }
 
     try {
+      setCopying(true);
       const result = await document.duplicate({
         publish,
         recursive,
@@ -65,6 +67,8 @@ function DocumentCopy({ document, onSubmit }: Props) {
       onSubmit(result);
     } catch (_err) {
       toast.error(t("Couldn’t copy the document, try again?"));
+    } finally {
+      setCopying(false);
     }
   };
 
@@ -114,8 +118,8 @@ function DocumentCopy({ document, onSubmit }: Props) {
             t("Select a location to copy")
           )}
         </StyledText>
-        <Button disabled={!selectedPath} onClick={copy}>
-          {t("Copy")}
+        <Button disabled={!selectedPath || copying} onClick={copy}>
+          {copying ? `${t("Copying")}…` : t("Copy")}
         </Button>
       </Footer>
     </FlexContainer>

app/components/DocumentDownload.tsx

@@ -0,0 +1,185 @@
+import { observer } from "mobx-react";
+import { useCallback, useMemo, useState } from "react";
+import { Trans, useTranslation } from "react-i18next";
+import { toast } from "sonner";
+import styled from "styled-components";
+import { ExportContentType, NotificationEventType } from "@shared/types";
+import type Document from "~/models/Document";
+import ConfirmationDialog from "~/components/ConfirmationDialog";
+import Flex from "~/components/Flex";
+import Text from "~/components/Text";
+import env from "~/env";
+import useCurrentUser from "~/hooks/useCurrentUser";
+import useStores from "~/hooks/useStores";
+
+type Props = {
+  document: Document;
+  onSubmit: () => void;
+};
+
+export const DocumentDownload = observer(({ document, onSubmit }: Props) => {
+  const { t } = useTranslation();
+  const { ui } = useStores();
+  const user = useCurrentUser();
+  const hasChildDocuments = !!document.childDocuments.length;
+
+  const [contentType, setContentType] = useState<ExportContentType>(
+    ExportContentType.Markdown
+  );
+  const [includeChildDocuments, setIncludeChildDocuments] =
+    useState<boolean>(hasChildDocuments);
+
+  const handleContentTypeChange = useCallback(
+    (ev: React.ChangeEvent<HTMLInputElement>) => {
+      setContentType(ev.target.value as ExportContentType);
+    },
+    []
+  );
+
+  const handleIncludeChildDocumentsChange = useCallback(
+    (ev: React.ChangeEvent<HTMLInputElement>) => {
+      setIncludeChildDocuments(ev.target.checked);
+    },
+    []
+  );
+
+  const handleSubmit = useCallback(async () => {
+    const response = await document.download({
+      contentType,
+      includeChildDocuments,
+    });
+
+    if (includeChildDocuments && response?.data?.fileOperation) {
+      const fileOperationId = response.data.fileOperation.id;
+      const toastId = `export-${fileOperationId}`;
+
+      const timeoutId = setTimeout(() => {
+        toast.success(t("Export started"), {
+          id: toastId,
+          description: t("A link to your file will be sent through email soon"),
+          duration: 3000,
+        });
+        ui.exportToasts.delete(fileOperationId);
+      }, 6000);
+
+      ui.registerExportToast(fileOperationId, toastId, timeoutId);
+
+      toast.loading(t("Export started"), {
+        id: toastId,
+        description: `${t("Preparing your download")}…`,
+        duration: Infinity,
+      });
+    }
+
+    onSubmit();
+  }, [t, ui, document, contentType, includeChildDocuments, onSubmit]);
+
+  const items = useMemo(() => {
+    const radioItems = [
+      {
+        title: "Markdown",
+        description: t(
+          "A file containing the selected documents in Markdown format."
+        ),
+        value: ExportContentType.Markdown,
+      },
+      {
+        title: "HTML",
+        description: t(
+          "A file containing the selected documents in HTML format."
+        ),
+        value: ExportContentType.Html,
+      },
+    ];
+
+    if (env.PDF_EXPORT_ENABLED) {
+      radioItems.push({
+        title: "PDF",
+        description: t(
+          "A file containing the selected documents in PDF format."
+        ),
+        value: ExportContentType.Pdf,
+      });
+    }
+
+    return radioItems;
+  }, [t]);
+
+  return (
+    <ConfirmationDialog
+      onSubmit={handleSubmit}
+      submitText={includeChildDocuments ? t("Export") : t("Download")}
+    >
+      <Flex gap={12} column>
+        {items.map((item) => (
+          <Option key={item.value}>
+            <StyledInput
+              type="radio"
+              name="format"
+              value={item.value}
+              checked={contentType === item.value}
+              onChange={handleContentTypeChange}
+            />
+            <div>
+              <Text as="p" size="small" weight="bold">
+                {item.title}
+              </Text>
+              {item.description ? (
+                <Text size="small" type="secondary">
+                  {item.description}
+                </Text>
+              ) : null}
+            </div>
+          </Option>
+        ))}
+      </Flex>
+      {hasChildDocuments && (
+        <>
+          <hr style={{ margin: "16px 0 " }} />
+          <Option>
+            <StyledInput
+              type="checkbox"
+              name="includeChildDocuments"
+              checked={includeChildDocuments}
+              onChange={handleIncludeChildDocumentsChange}
+            />
+            <Flex column gap={4}>
+              <Text as="p" size="small" weight="bold">
+                {t("Include child documents")}
+              </Text>
+              <Text as="p" size="small" type="secondary">
+                <Trans
+                  defaults="When selected, exporting the document <em>{{documentName}}</em> may take some time."
+                  values={{
+                    documentName: document.titleWithDefault,
+                  }}
+                  components={{
+                    em: <strong />,
+                  }}
+                />{" "}
+                {user.subscribedToEventType(
+                  NotificationEventType.ExportCompleted
+                ) && t("You will receive an email when it's complete.")}
+              </Text>
+            </Flex>
+          </Option>
+        </>
+      )}
+    </ConfirmationDialog>
+  );
+});
+
+const Option = styled.label`
+  display: flex;
+  align-items: baseline;
+  gap: 16px;
+
+  p {
+    margin: 0;
+  }
+`;
+
+const StyledInput = styled.input`
+  position: relative;
+  top: 1.5px;
+`;

app/components/DocumentListItem.tsx

@@ -121,6 +121,9 @@ function DocumentListItem(
           $menuOpen={menuOpen}
           to={{
             pathname: documentPath(document),
+            search: highlight
+              ? `?q=${encodeURIComponent(highlight)}`
+              : undefined,
             state: {
               title: document.titleWithDefault,
               sidebarContext,

app/components/DocumentMeta.tsx

@@ -170,7 +170,7 @@ const DocumentMeta: React.FC<Props> = ({
   };
 
   return (
-    <Container align="center" rtl={document.dir === "rtl"} {...rest} dir="ltr">
+    <Container align="center" $rtl={document.dir === "rtl"} {...rest} dir="ltr">
       {to ? (
         <Link to={to} replace={replace}>
           {content}
@@ -219,8 +219,8 @@ const Strong = styled.strong`
   font-weight: 550;
 `;
 
-const Container = styled(Flex)<{ rtl?: boolean }>`
-  justify-content: ${(props) => (props.rtl ? "flex-end" : "flex-start")};
+const Container = styled(Flex)<{ $rtl?: boolean }>`
+  justify-content: ${(props) => (props.$rtl ? "flex-end" : "flex-start")};
   color: ${s("textTertiary")};
   font-size: 13px;
   white-space: nowrap;

app/components/DocumentTasks.tsx

@@ -42,7 +42,7 @@ function DocumentTasks({ document }: Props) {
   const message = getMessage(t, total, completed);
 
   return (
-    <Flex align="center" style={{ padding: "0 1px" }} gap={2}>
+    <Flex align="center" style={{ padding: "0 1px" }} gap={2} shrink={false}>
       {completed === total ? (
         <Done
           color={theme.accent}

app/components/EditableTitle.tsx

@@ -2,6 +2,7 @@ import * as React from "react";
 import { toast } from "sonner";
 import styled from "styled-components";
 import { s, ellipsis } from "@shared/styles";
+import EventBoundary from "@shared/components/EventBoundary";
 
 type Props = Omit<React.HTMLAttributes<HTMLInputElement>, "onSubmit"> & {
   /** A callback when the title is submitted. */
@@ -141,11 +142,12 @@ function EditableTitle(
   return (
     <>
       {isEditing ? (
-        <form onSubmit={handleSave}>
+        <EventBoundary as="form" onSubmit={handleSave}>
           <Input
             dir="auto"
             type="text"
             lang=""
+            name="title"
             value={value}
             onClick={stopPropagation}
             onKeyDown={handleKeyDown}
@@ -155,7 +157,7 @@ function EditableTitle(
             autoFocus
             {...rest}
           />
-        </form>
+        </EventBoundary>
       ) : (
         <Text
           onDoubleClick={canUpdate ? handleDoubleClick : undefined}

app/components/Editor.tsx

@@ -3,6 +3,7 @@ import { observer } from "mobx-react";
 import { DOMParser as ProsemirrorDOMParser } from "prosemirror-model";
 import { TextSelection } from "prosemirror-state";
 import * as React from "react";
+import { toast } from "sonner";
 import { mergeRefs } from "react-merge-refs";
 import type { Optional } from "utility-types";
 import insertFiles from "@shared/editor/commands/insertFiles";
@@ -41,7 +42,14 @@ export type Props = Optional<
 };
 
 function Editor(props: Props, ref: React.RefObject<SharedEditor> | null) {
-  const { id, onChange, onCreateCommentMark, onDeleteCommentMark } = props;
+  const {
+    id,
+    onChange,
+    onCreateCommentMark,
+    onDeleteCommentMark,
+    onFileUploadStart,
+    onFileUploadStop,
+  } = props;
   const { comments } = useStores();
   const { shareId } = useShare();
   const dictionary = useDictionary();
@@ -50,12 +58,27 @@ function Editor(props: Props, ref: React.RefObject<SharedEditor> | null) {
   const preferences = useCurrentUser({ rejectOnEmpty: false })?.preferences;
   const previousCommentIds = React.useRef<string[]>();
 
+  // Upload progress tracking for delayed toast
+  const progressMap = React.useMemo(() => new Map<string, number>(), []);
+  const uploadState = React.useRef<{
+    toastId?: string | number;
+    timeoutId?: ReturnType<typeof setTimeout>;
+    progress: Map<string, number>;
+  }>({ progress: progressMap });
+
   const handleUploadFile = React.useCallback(
-    async (file: File | string, uploadOptions?: { id?: string }) => {
+    async (
+      file: File | string,
+      uploadOptions?: {
+        id?: string;
+        onProgress?: (fractionComplete: number) => void;
+      }
+    ) => {
       const options = {
         id: uploadOptions?.id,
         documentId: id,
         preset: AttachmentPreset.DocumentAttachment,
+        onProgress: uploadOptions?.onProgress,
       };
       const result =
         file instanceof File
@@ -68,6 +91,49 @@ function Editor(props: Props, ref: React.RefObject<SharedEditor> | null) {
 
   const { handleClickLink } = useEditorClickHandlers({ shareId });
 
+  // Show toast only after uploads have been running for 2 seconds
+  const handleFileUploadStart = React.useCallback(() => {
+    uploadState.current.timeoutId = setTimeout(() => {
+      uploadState.current.toastId = toast.loading(
+        dictionary.uploadingWithProgress(0)
+      );
+    }, 2000);
+    onFileUploadStart?.();
+  }, [onFileUploadStart, dictionary.uploadingWithProgress]);
+
+  const handleFileUploadProgress = React.useCallback(
+    (fileId: string, fractionComplete: number) => {
+      uploadState.current.progress.set(fileId, fractionComplete);
+
+      // Calculate average progress across all files
+      const progressValues = Array.from(uploadState.current.progress.values());
+      const avgProgress =
+        progressValues.reduce((a, b) => a + b, 0) / progressValues.length;
+      const percent = Math.round(avgProgress * 100);
+
+      // Update toast if visible
+      if (uploadState.current.toastId) {
+        toast.loading(dictionary.uploadingWithProgress(percent), {
+          id: uploadState.current.toastId,
+        });
+      }
+    },
+    [dictionary.uploadingWithProgress]
+  );
+
+  const handleFileUploadStop = React.useCallback(() => {
+    if (uploadState.current.timeoutId) {
+      clearTimeout(uploadState.current.timeoutId);
+      uploadState.current.timeoutId = undefined;
+    }
+    if (uploadState.current.toastId) {
+      toast.dismiss(uploadState.current.toastId);
+      uploadState.current.toastId = undefined;
+    }
+    uploadState.current.progress.clear();
+    onFileUploadStop?.();
+  }, [onFileUploadStop]);
+
   const focusAtEnd = React.useCallback(() => {
     localRef?.current?.focusAtEnd();
   }, [localRef]);
@@ -114,16 +180,18 @@ function Editor(props: Props, ref: React.RefObject<SharedEditor> | null) {
 
       return insertFiles(view, event, pos, files, {
         uploadFile: handleUploadFile,
-        onFileUploadStart: props.onFileUploadStart,
-        onFileUploadStop: props.onFileUploadStop,
+        onFileUploadStart: handleFileUploadStart,
+        onFileUploadStop: handleFileUploadStop,
+        onFileUploadProgress: handleFileUploadProgress,
         dictionary,
         isAttachment,
       });
     },
     [
       localRef,
-      props.onFileUploadStart,
-      props.onFileUploadStop,
+      handleFileUploadStart,
+      handleFileUploadStop,
+      handleFileUploadProgress,
       dictionary,
       handleUploadFile,
     ]
@@ -198,7 +266,7 @@ function Editor(props: Props, ref: React.RefObject<SharedEditor> | null) {
       <>
         {paragraphs ? (
           <EditorContainer
-            rtl={props.dir === "rtl"}
+            $rtl={props.dir === "rtl"}
             grow={props.grow}
             style={props.style}
             editorStyle={props.editorStyle}
@@ -224,6 +292,9 @@ function Editor(props: Props, ref: React.RefObject<SharedEditor> | null) {
             {...props}
             onClickLink={handleClickLink}
             onChange={handleChange}
+            onFileUploadStart={handleFileUploadStart}
+            onFileUploadStop={handleFileUploadStop}
+            onFileUploadProgress={handleFileUploadProgress}
             placeholder={props.placeholder || ""}
             defaultValue={props.defaultValue || ""}
           />

app/components/ExportDialog.tsx

@@ -11,10 +11,6 @@ import Text from "~/components/Text";
 import env from "~/env";
 import useCurrentUser from "~/hooks/useCurrentUser";
 import useStores from "~/hooks/useStores";
-import history from "~/utils/history";
-import { settingsPath } from "~/utils/routeHelpers";
-import usePolicy from "~/hooks/usePolicy";
-import useCurrentTeam from "~/hooks/useCurrentTeam";
 
 type Props = {
   collection?: Collection;
@@ -29,9 +25,7 @@ function ExportDialog({ collection, onSubmit }: Props) {
     React.useState<boolean>(true);
   const [includePrivate, setIncludePrivate] = React.useState<boolean>(true);
   const user = useCurrentUser();
-  const team = useCurrentTeam();
-  const can = usePolicy(team);
-  const { collections } = useStores();
+  const { collections, ui } = useStores();
   const { t } = useTranslation();
   const appName = env.APP_NAME;
 
@@ -57,29 +51,40 @@ function ExportDialog({ collection, onSubmit }: Props) {
   );
 
   const handleSubmit = async () => {
-    const options = can.createExport
-      ? {
-          description: t(`Your file will be available in {{ location }} soon`, {
-            location: `"${t("Settings")} > ${t("Export")}"`,
-          }),
-          action: {
-            label: t("View"),
-            onClick: () => {
-              history.push(settingsPath("export"));
-            },
-          },
-        }
-      : {
-          description: t(`A link to your file will be sent through email soon`),
-        };
+    let response;
 
     if (collection) {
-      await collection.export(format, includeAttachments);
-      toast.success(t("Export started"), options);
+      response = await collection.export(format, includeAttachments);
     } else {
-      await collections.export({ format, includeAttachments, includePrivate });
-      toast.success(t("Export started"), options);
+      response = await collections.export({
+        format,
+        includeAttachments,
+        includePrivate,
+      });
     }
+
+    if (response?.data?.fileOperation) {
+      const fileOperationId = response.data.fileOperation.id;
+      const toastId = `export-${fileOperationId}`;
+
+      const timeoutId = setTimeout(() => {
+        toast.success(t("Export started"), {
+          id: toastId,
+          description: t("A link to your file will be sent through email soon"),
+          duration: 3000,
+        });
+        ui.exportToasts.delete(fileOperationId);
+      }, 6000);
+
+      ui.registerExportToast(fileOperationId, toastId, timeoutId);
+
+      toast.loading(t("Export started"), {
+        id: toastId,
+        description: `${t("Preparing your download")}…`,
+        duration: Infinity,
+      });
+    }
+
     onSubmit();
   };
 

app/components/FilterOptions.tsx

@@ -26,8 +26,10 @@ type Props = {
   className?: string;
   onSelect: (key: string | null | undefined) => void;
   showFilter?: boolean;
+  showIcons?: boolean;
   fetchQuery?: (options: FetchPageParams) => Promise<PaginatedItem[]>;
   fetchQueryOptions?: Record<string, string>;
+  disclosure?: boolean;
 };
 
 const FilterOptions = ({
@@ -36,8 +38,10 @@ const FilterOptions = ({
   className,
   onSelect,
   showFilter,
+  showIcons = true,
   fetchQuery,
   fetchQueryOptions,
+  disclosure = true,
   ...rest
 }: Props) => {
   const { t } = useTranslation();
@@ -58,7 +62,7 @@ const FilterOptions = ({
       <MenuButton
         key={option.key}
         icon={
-          option.icon ? (
+          option.icon && showIcons ? (
             <MenuIconWrapper aria-hidden>{option.icon}</MenuIconWrapper>
           ) : undefined
         }
@@ -70,7 +74,7 @@ const FilterOptions = ({
         selected={selectedKeys.includes(option.key)}
       />
     ),
-    [onSelect, selectedKeys]
+    [onSelect, showIcons, selectedKeys]
   );
 
   const handleFilter = React.useCallback(
@@ -181,8 +185,8 @@ const FilterOptions = ({
           <StyledButton
             className={className}
             icon={selectedItems[0]?.key && selectedItems[0]?.icon}
+            disclosure={disclosure}
             neutral
-            disclosure
           >
             {selectedItems.length ? selectedLabel : defaultLabel}
           </StyledButton>

app/components/IconPicker/components/IconColorPicker.tsx

@@ -1,5 +1,4 @@
 import * as React from "react";
-import debounce from "lodash/debounce";
 import styled from "styled-components";
 import { s } from "@shared/styles";
 import { colorPalette } from "@shared/utils/collections";
@@ -13,37 +12,23 @@ type Props = {
   onSelect: (color: string) => void;
 };
 
-const ColorPicker = ({ activeColor, onSelect }: Props) => {
+const IconColorPicker = ({ activeColor, onSelect }: Props) => {
   const [selectedColor, setSelectedColor] = React.useState(activeColor);
   const isBuiltInColor = colorPalette.includes(selectedColor);
   const color = isBuiltInColor ? undefined : selectedColor;
 
-  const debouncedOnSelect = React.useMemo(
-    () =>
-      debounce((color: string) => {
-        onSelect(color);
-      }, 250),
-    [onSelect]
-  );
-
-  React.useEffect(
-    () => () => {
-      debouncedOnSelect.cancel();
-    },
-    [debouncedOnSelect]
-  );
-
   React.useEffect(() => {
     setSelectedColor(activeColor);
   }, [activeColor]);
 
   const handleSelect = (color: string) => {
     setSelectedColor(color);
-    debouncedOnSelect(color);
+    onSelect(color);
   };
 
   return (
-    <BuiltinColors activeColor={selectedColor} onClick={handleSelect}>
+    <Container justify="space-between" align="center" auto>
+      <PresetColors activeColor={selectedColor} onClick={handleSelect} />
       <Divider />
       <SwatchButton
         color={color}
@@ -51,7 +36,7 @@ const ColorPicker = ({ activeColor, onSelect }: Props) => {
         onChange={handleSelect}
         pickerInModal
       />
-    </BuiltinColors>
+    </Container>
   );
 };
 
@@ -61,18 +46,14 @@ const Divider = styled.div`
   background-color: ${s("inputBorder")};
 `;
 
-const BuiltinColors = ({
+const PresetColors = ({
   activeColor,
   onClick,
-  className,
-  children,
 }: {
   activeColor: string;
   onClick: (color: string) => void;
-  className?: string;
-  children?: React.ReactNode;
 }) => (
-  <Container className={className} justify="space-between" align="center" auto>
+  <>
     {colorPalette.map((color) => (
       <ColorButton
         key={color}
@@ -81,8 +62,7 @@ const BuiltinColors = ({
         onClick={() => onClick(color)}
       />
     ))}
-    {children}
-  </Container>
+  </>
 );
 
 const Container = styled(Flex)`
@@ -91,4 +71,4 @@ const Container = styled(Flex)`
   border-bottom: 1px solid ${s("inputBorder")};
 `;
 
-export default ColorPicker;
+export default IconColorPicker;

app/components/IconPicker/components/IconPanel.tsx

@@ -6,7 +6,7 @@ import { IconLibrary } from "@shared/utils/IconLibrary";
 import Flex from "~/components/Flex";
 import InputSearch from "~/components/InputSearch";
 import { DisplayCategory } from "../utils";
-import ColorPicker from "./ColorPicker";
+import IconColorPicker from "./IconColorPicker";
 import type { DataNode } from "./GridTemplate";
 import GridTemplate from "./GridTemplate";
 import { useIconState } from "../useIconState";
@@ -122,7 +122,7 @@ const IconPanel = ({
           onChange={handleFilter}
         />
       </InputSearchContainer>
-      <ColorPicker
+      <IconColorPicker
         width={panelWidth}
         activeColor={color}
         onSelect={onColorChange}

app/components/Icons/CircleIcon.tsx

@@ -13,17 +13,35 @@ export default function CircleIcon({
   retainColor,
   ...rest
 }: Props) {
+  const isGradient = color === "rainbow";
+  const fillValue = isGradient ? "url(#circleIconGradient)" : color;
+
   return (
     <svg
-      fill={color}
+      fill={fillValue}
       width={size}
       height={size}
       viewBox="0 0 24 24"
       version="1.1"
-      style={retainColor ? { fill: color } : undefined}
+      style={retainColor ? { fill: fillValue } : undefined}
       {...rest}
     >
-      <circle xmlns="http://www.w3.org/2000/svg" cx="12" cy="12" r="8" />
+      {isGradient && (
+        <defs>
+          <linearGradient
+            id="circleIconGradient"
+            x1="0%"
+            y1="0%"
+            x2="100%"
+            y2="100%"
+          >
+            <stop offset="0%" stopColor="#ff5858" />
+            <stop offset="50%" stopColor="#fbcc34" />
+            <stop offset="100%" stopColor="#00c6ff" />
+          </linearGradient>
+        </defs>
+      )}
+      <circle cx="12" cy="12" r="8" />
     </svg>
   );
 }

app/components/Icons/DottedCircleIcon.tsx

@@ -0,0 +1,9 @@
+import styled from "styled-components";
+import CircleIcon from "./CircleIcon";
+
+export const DottedCircleIcon = styled(CircleIcon)`
+  circle {
+    stroke: ${(props) => props.theme.textSecondary};
+    stroke-dasharray: 2, 2;
+  }
+`;

app/components/Input.tsx

@@ -95,7 +95,7 @@ const IconWrapper = styled.span`
 export const Outline = styled(Flex)<{
   margin?: string | number;
   hasError?: boolean;
-  focused?: boolean;
+  $focused?: boolean;
 }>`
   flex: 1;
   margin: ${(props) =>
@@ -106,7 +106,7 @@ export const Outline = styled(Flex)<{
   border-color: ${(props) =>
     props.hasError
       ? props.theme.danger
-      : props.focused
+      : props.$focused
         ? props.theme.inputBorderFocused
         : props.theme.inputBorder};
   border-radius: 4px;
@@ -224,7 +224,7 @@ function Input(
           ) : (
             wrappedLabel
           ))}
-        <Outline focused={focused} margin={margin}>
+        <Outline $focused={focused} margin={margin}>
           {prefix}
           {icon && <IconWrapper>{icon}</IconWrapper>}
           {type === "textarea" ? (

app/components/Lightbox.tsx

@@ -97,6 +97,8 @@ type Props = {
   onUpdate: (activeImage: LightboxImage | null) => void;
   /** Callback triggered when Lightbox closes */
   onClose: () => void;
+  /** Whether the editor is read only */
+  readOnly?: boolean;
 };
 
 const ZoomPanPinchContext = createContext({ isImagePanning: false });
@@ -216,7 +218,7 @@ function usePanning() {
   };
 }
 
-function Lightbox({ images, activeImage, onUpdate, onClose }: Props) {
+function Lightbox({ images, activeImage, onUpdate, onClose, readOnly }: Props) {
   const isIdle = useIdle(3 * Second.ms);
   const { t } = useTranslation();
   const imgRef = useRef<HTMLImageElement | null>(null);
@@ -571,8 +573,10 @@ function Lightbox({ images, activeImage, onUpdate, onClose }: Props) {
   };
 
   const svgDataURLToBlob = (dataURL: string) => {
-    // Match the SVG data URL format
-    const match = dataURL.match(/^data:image\/svg\+xml,(.*)$/i);
+    // Match the SVG data URL format (with or without charset)
+    const match = dataURL.match(
+      /^data:image\/svg\+xml(?:;charset=utf-8)?,(.*)$/i
+    );
     if (!match) {
       return;
     }
@@ -769,7 +773,8 @@ function Lightbox({ images, activeImage, onUpdate, onClose }: Props) {
               />
             </Tooltip>
             {activeImage.source === ImageSource.DiagramsNet &&
-              !Desktop.isElectron() && (
+              !Desktop.isElectron() &&
+              !readOnly && (
                 <Tooltip content={t("Edit diagram")} placement="bottom">
                   <ActionButton
                     tabIndex={-1}

app/components/Menu/transformer.tsx

@@ -27,6 +27,7 @@ export function toMenuItems(items: MenuItem[]) {
       item.type !== "separator" &&
       item.type !== "heading" &&
       item.type !== "group" &&
+      item.type !== "custom" &&
       !!item.icon
   );
 
@@ -84,6 +85,12 @@ export function toMenuItems(items: MenuItem[]) {
           return null;
         }
 
+        const preventCloseHandler = (ev: Event) => {
+          if (item.preventCloseCondition && item.preventCloseCondition()) {
+            ev.preventDefault();
+          }
+        };
+
         return (
           <SubMenu key={`${item.type}-${item.title}-${index}`}>
             <SubMenuTrigger
@@ -91,7 +98,10 @@ export function toMenuItems(items: MenuItem[]) {
               icon={icon}
               disabled={item.disabled}
             />
-            <SubMenuContent ref={parentRef}>
+            <SubMenuContent
+              ref={parentRef}
+              onFocusOutside={preventCloseHandler}
+            >
               <MouseSafeArea parentRef={parentRef} />
               {submenuItems}
             </SubMenuContent>
@@ -118,6 +128,9 @@ export function toMenuItems(items: MenuItem[]) {
       case "separator":
         return <MenuSeparator key={`${item.type}-${index}`} />;
 
+      case "custom":
+        return <div key={`${item.type}-${index}`}>{item.content}</div>;
+
       default:
         return null;
     }
@@ -140,6 +153,7 @@ export function toMobileMenuItems(
       item.type !== "separator" &&
       item.type !== "heading" &&
       item.type !== "group" &&
+      item.type !== "custom" &&
       !!item.icon
   );
 
@@ -249,6 +263,9 @@ export function toMobileMenuItems(
       case "separator":
         return <Components.MenuSeparator key={`${item.type}-${index}`} />;
 
+      case "custom":
+        return <div key={`${item.type}-${index}`}>{item.content}</div>;
+
       default:
         return null;
     }

app/components/Modal.tsx

@@ -16,6 +16,7 @@ import { fadeAndScaleIn, fadeIn } from "~/styles/animations";
 import Desktop from "~/utils/Desktop";
 import ErrorBoundary from "./ErrorBoundary";
 import * as VisuallyHidden from "@radix-ui/react-visually-hidden";
+import Tooltip from "./Tooltip";
 
 type Props = {
   children?: React.ReactNode;
@@ -93,9 +94,11 @@ const Modal: React.FC<Props> = ({
                 </DesktopContent>
                 <Header>
                   {title && <Text size="large">{title}</Text>}
-                  <NudeButton onClick={onRequestClose}>
-                    <CloseIcon />
-                  </NudeButton>
+                  <Tooltip content={t("Close")} shortcut="Esc">
+                    <NudeButton onClick={onRequestClose}>
+                      <CloseIcon />
+                    </NudeButton>
+                  </Tooltip>
                 </Header>
               </Centered>
             </Wrapper>

app/components/NotificationBadge.tsx

@@ -0,0 +1,47 @@
+import { observer } from "mobx-react";
+import * as React from "react";
+import { NotificationBadgeType, UserPreference } from "@shared/types";
+import useCurrentUser from "~/hooks/useCurrentUser";
+import useStores from "~/hooks/useStores";
+import Desktop from "~/utils/Desktop";
+
+/**
+ * Component that keeps the app icon notification badge in sync with unread
+ * notification count. Renders nothing visible — mount near the app root so it
+ * stays alive as long as the user is authenticated.
+ */
+function NotificationBadge() {
+  const { notifications } = useStores();
+  const user = useCurrentUser();
+
+  const badgeType = user.getPreference(UserPreference.NotificationBadge);
+  const unreadCount = notifications.approximateUnreadCount;
+
+  React.useEffect(() => {
+    // Desktop app badge
+    if (Desktop.bridge && "setNotificationCount" in Desktop.bridge) {
+      if (badgeType === NotificationBadgeType.Disabled || unreadCount === 0) {
+        void Desktop.bridge.setNotificationCount(0);
+      } else if (badgeType === NotificationBadgeType.Count) {
+        void Desktop.bridge.setNotificationCount(unreadCount);
+      } else {
+        void Desktop.bridge.setNotificationCount("・");
+      }
+    }
+
+    // PWA badge
+    if ("setAppBadge" in navigator) {
+      if (unreadCount > 0 && badgeType !== NotificationBadgeType.Disabled) {
+        void navigator.setAppBadge(
+          badgeType === NotificationBadgeType.Count ? unreadCount : undefined
+        );
+      } else {
+        void navigator.clearAppBadge();
+      }
+    }
+  }, [unreadCount, badgeType]);
+
+  return null;
+}
+
+export default observer(NotificationBadge);

app/components/Notifications/Notifications.tsx

@@ -8,7 +8,6 @@ import Notification, { type NotificationFilter } from "~/models/Notification";
 import { markNotificationsAsRead } from "~/actions/definitions/notifications";
 import useStores from "~/hooks/useStores";
 import NotificationMenu from "~/menus/NotificationMenu";
-import Desktop from "~/utils/Desktop";
 import Empty from "../Empty";
 import ErrorBoundary from "../ErrorBoundary";
 import Flex from "../Flex";
@@ -61,35 +60,15 @@ function Notifications(
     );
   }, [notifications.active, filter]);
 
-  const isEmpty = filteredNotifications.length === 0;
-
-  // Update the notification count in the dock icon, if possible.
-  React.useEffect(() => {
-    // Account for old versions of the desktop app that don't have the
-    // setNotificationCount method on the bridge.
-    if (Desktop.bridge && "setNotificationCount" in Desktop.bridge) {
-      void Desktop.bridge.setNotificationCount(
-        notifications.approximateUnreadCount
-      );
-    }
-
-    // PWA badging
-    if ("setAppBadge" in navigator) {
-      if (notifications.approximateUnreadCount) {
-        void navigator.setAppBadge(notifications.approximateUnreadCount);
-      } else {
-        void navigator.clearAppBadge();
-      }
-    }
-  }, [notifications.approximateUnreadCount]);
+  const unreadCount = notifications.approximateUnreadCount;
 
   return (
     <ErrorBoundary>
       <Flex
         style={{
           width: "100%",
-          minHeight: "200px",
-          height: "calc(var(--radix-popover-content-available-height) - 44px)",
+          height:
+            "min(300px, calc(var(--radix-popover-content-available-height) - 44px))",
         }}
         column
       >
@@ -107,7 +86,7 @@ function Notifications(
               short
               nude
             />
-            {notifications.approximateUnreadCount > 0 && (
+            {unreadCount > 0 && (
               <Tooltip content={t("Mark all as read")}>
                 <Button
                   action={markNotificationsAsRead}
@@ -120,15 +99,17 @@ function Notifications(
             <NotificationMenu />
           </HStack>
         </Header>
-        {isEmpty && (
-          <EmptyNotifications>{t("You're all caught up")}.</EmptyNotifications>
-        )}
-        <React.Suspense fallback={null}>
-          <Scrollable ref={ref} flex topShadow hiddenScrollbars>
+        <Scrollable ref={ref} flex topShadow hiddenScrollbars>
+          <React.Suspense fallback={null}>
             <PaginatedList<Notification>
               fetch={notifications.fetchPage}
               options={{ archived: false }}
               items={filteredNotifications}
+              empty={
+                <EmptyNotifications>
+                  {t("You're all caught up")}.
+                </EmptyNotifications>
+              }
               renderItem={(item) => (
                 <NotificationListItem
                   key={item.id}
@@ -137,8 +118,8 @@ function Notifications(
                 />
               )}
             />
-          </Scrollable>
-        </React.Suspense>
+          </React.Suspense>
+        </Scrollable>
       </Flex>
     </ErrorBoundary>
   );

app/components/SearchListItem.tsx

@@ -53,6 +53,7 @@ function DocumentListItem(
         pathname: shareId
           ? sharedModelPath(shareId, document.url)
           : document.url,
+        search: highlight ? `?q=${encodeURIComponent(highlight)}` : undefined,
         state: {
           title: document.titleWithDefault,
         },

app/components/Sharing/Collection/AccessControlList.tsx

@@ -20,11 +20,12 @@ import useRequest from "~/hooks/useRequest";
 import useStores from "~/hooks/useStores";
 import type { Permission } from "~/types";
 import { EmptySelectValue } from "~/types";
-import { Separator } from "../components";
+import { Separator, GroupMembersPopover } from "../components";
 import { ListItem } from "../components/ListItem";
 import { Placeholder } from "../components/Placeholder";
 import { PublicAccess } from "./PublicAccess";
 import Flex from "@shared/components/Flex";
+import ButtonLink from "~/components/ButtonLink";
 
 type Props = {
   /** Collection to which team members are supposed to be invited */
@@ -174,9 +175,15 @@ export const AccessControlList = observer(
                         />
                       }
                       title={membership.group.name}
-                      subtitle={t("{{ count }} member", {
-                        count: membership.group.memberCount,
-                      })}
+                      subtitle={
+                        <GroupMembersPopover group={membership.group}>
+                          <StyledButtonLink>
+                            {t("{{ count }} member", {
+                              count: membership.group.memberCount,
+                            })}
+                          </StyledButtonLink>
+                        </GroupMembersPopover>
+                      }
                       actions={
                         <div style={{ marginRight: -8 }}>
                           <InputMemberPermissionSelect
@@ -285,6 +292,13 @@ export const AccessControlList = observer(
   }
 );
 
+const StyledButtonLink = styled(ButtonLink)`
+  color: ${s("textTertiary")};
+  &:hover {
+    text-decoration: underline;
+  }
+`;
+
 const Wrapper = styled(Flex)`
   flex-direction: column;
 `;

app/components/Sharing/Document/AccessControlList.tsx

@@ -119,7 +119,27 @@ export const AccessControlList = observer(
             maxHeight: maxHeight ? maxHeight - publicAccessHeight : undefined,
           }}
         >
-          {collection && canCollection.readDocument ? (
+          {document.isDraft ? (
+            <>
+              <ListItem
+                image={<Avatar model={document.createdBy} />}
+                title={document.createdBy?.name}
+                actions={
+                  <AccessTooltip content={t("Created the document")}>
+                    {t("Can edit")}
+                  </AccessTooltip>
+                }
+              />
+              {showLoading ? (
+                <Placeholder />
+              ) : (
+                <DocumentMemberList
+                  document={document}
+                  invitedInSession={invitedInSession}
+                />
+              )}
+            </>
+          ) : collection && canCollection.readDocument ? (
             <>
               {collection.permission ? (
                 <ListItem
@@ -162,26 +182,6 @@ export const AccessControlList = observer(
                 />
               )}
             </>
-          ) : document.isDraft ? (
-            <>
-              <ListItem
-                image={<Avatar model={document.createdBy} />}
-                title={document.createdBy?.name}
-                actions={
-                  <AccessTooltip content={t("Created the document")}>
-                    {t("Can edit")}
-                  </AccessTooltip>
-                }
-              />
-              {showLoading ? (
-                <Placeholder />
-              ) : (
-                <DocumentMemberList
-                  document={document}
-                  invitedInSession={invitedInSession}
-                />
-              )}
-            </>
           ) : (
             <>
               {showLoading ? (

app/components/Sharing/Document/DocumentMemberList.tsx

@@ -18,7 +18,9 @@ import type { Permission } from "~/types";
 import { EmptySelectValue } from "~/types";
 import { homePath } from "~/utils/routeHelpers";
 import { ListItem } from "../components/ListItem";
+import { GroupMembersPopover } from "../components";
 import DocumentMemberListItem from "./DocumentMemberListItem";
+import ButtonLink from "~/components/ButtonLink";
 
 type Props = {
   /** Document to which team members are supposed to be invited */
@@ -153,9 +155,13 @@ function DocumentMemberList({ document, invitedInSession }: Props) {
                     </MaybeLink>
                   </Trans>
                 ) : (
-                  t("{{ count }} member", {
-                    count: membership.group.memberCount,
-                  })
+                  <GroupMembersPopover group={membership.group}>
+                    <StyledButtonLink>
+                      {t("{{ count }} member", {
+                        count: membership.group.memberCount,
+                      })}
+                    </StyledButtonLink>
+                  </GroupMembersPopover>
                 )
               }
               actions={
@@ -206,6 +212,13 @@ function DocumentMemberList({ document, invitedInSession }: Props) {
   );
 }
 
+const StyledButtonLink = styled(ButtonLink)`
+  color: ${s("textTertiary")};
+  &:hover {
+    text-decoration: underline;
+  }
+`;
+
 const StyledLink = styled(Link)`
   color: ${s("textTertiary")};
   text-decoration: underline;

app/components/Sharing/Document/PublicAccess.tsx

@@ -144,9 +144,10 @@ function PublicAccess(
     toast.success(t("Public link copied to clipboard"));
   }, [t]);
 
-  const shareUrl = sharedParent?.url
-    ? `${sharedParent.url}${document.url}`
-    : (share?.url ?? "");
+  const shareUrl =
+    sharedParent?.url && !document.isDraft
+      ? `${sharedParent.url}${document.url}`
+      : (share?.url ?? "");
 
   const copyButton = (
     <Tooltip content={t("Copy public link")} placement="top">
@@ -290,7 +291,7 @@ function PublicAccess(
           </>
         )}
 
-        {sharedParent?.published ? (
+        {sharedParent?.published && !document.isDraft ? (
           <ShareLinkInput type="text" disabled defaultValue={shareUrl}>
             {copyButton}
           </ShareLinkInput>

app/components/Sharing/components/Actions.tsx

@@ -10,7 +10,12 @@ import { Theme } from "~/stores/UiStore";
 export const AppearanceAction = observer(() => {
   const { t } = useTranslation();
   const { ui } = useStores();
-  const { resolvedTheme } = ui;
+  const { resolvedTheme, themeOverride } = ui;
+
+  // Hide when theme is locked via query parameter
+  if (themeOverride) {
+    return null;
+  }
 
   return (
     <Action>

app/components/Sharing/components/GroupMembersPopover.tsx

@@ -0,0 +1,93 @@
+import { observer } from "mobx-react";
+import * as React from "react";
+import styled from "styled-components";
+import type Group from "~/models/Group";
+import type GroupUser from "~/models/GroupUser";
+import { Avatar, AvatarSize } from "~/components/Avatar";
+import PaginatedList from "~/components/PaginatedList";
+import {
+  Popover,
+  PopoverContent,
+  PopoverTrigger,
+} from "~/components/primitives/Popover";
+import Text from "~/components/Text";
+import useStores from "~/hooks/useStores";
+import { ListItem } from "./ListItem";
+import Flex from "@shared/components/Flex";
+import { useTranslation } from "react-i18next";
+
+type Props = {
+  /** The group to display members for */
+  group: Group;
+  /** The trigger element that opens the popover */
+  children: React.ReactElement;
+};
+
+export const GroupMembersPopover = observer(({ group, children }: Props) => {
+  const { t } = useTranslation();
+  const { groupUsers } = useStores();
+  const [open, setOpen] = React.useState(false);
+
+  const members = React.useMemo(
+    () => groupUsers.inGroup(group.id),
+    [groupUsers.orderedData, group.id]
+  );
+
+  const fetchOptions = React.useMemo(
+    () => ({
+      id: group.id,
+    }),
+    [group.id]
+  );
+
+  const renderItem = React.useCallback(
+    (groupUser: GroupUser) => (
+      <ListItem
+        key={groupUser.id}
+        image={<Avatar model={groupUser.user} size={AvatarSize.Medium} />}
+        title={groupUser.user.name}
+        subtitle={groupUser.user.email}
+      />
+    ),
+    []
+  );
+
+  return (
+    <Popover open={open} onOpenChange={setOpen}>
+      <PopoverTrigger>{children}</PopoverTrigger>
+      <PopoverContent
+        align="start"
+        side="right"
+        sideOffset={8}
+        width={320}
+        scrollable
+        shrink
+      >
+        <Container>
+          <Flex style={{ marginBottom: 8 }} column>
+            <Text size="medium" weight="bold">
+              {group.name}
+            </Text>
+            <Text size="small" type="tertiary">
+              {t(`{{ count }} members`, { count: group.memberCount })}
+            </Text>
+          </Flex>
+          {open && (
+            <PaginatedList<GroupUser>
+              items={members}
+              fetch={groupUsers.fetchPage}
+              options={fetchOptions}
+              renderItem={renderItem}
+            />
+          )}
+        </Container>
+      </PopoverContent>
+    </Popover>
+  );
+});
+
+const Container = styled.div`
+  display: flex;
+  flex-direction: column;
+  margin: 12px 24px;
+`;

app/components/Sharing/components/Suggestions.tsx

@@ -166,8 +166,9 @@ export const Suggestions = observer(
     }
 
     const isEmpty = suggestions.length === 0;
+    const pendingIdSet = new Set(pendingIds);
     const suggestionsWithPending = suggestions.filter(
-      (u) => !pendingIds.includes(u.id)
+      (u) => !pendingIdSet.has(u.id)
     );
 
     if (users.isFetching && isEmpty && neverRenderedList.current) {

app/components/Sharing/components/index.tsx

@@ -7,6 +7,8 @@ import Input, { NativeInput } from "~/components/Input";
 import { InfoIcon } from "outline-icons";
 import { Link } from "react-router-dom";
 
+export { GroupMembersPopover } from "./GroupMembersPopover";
+
 // TODO: Temp until Button/NudeButton styles are normalized
 export const Wrapper = styled.div`
   ${NudeButton}:${hover},
@@ -25,6 +27,7 @@ export const StyledInfoIcon = styled(InfoIcon).attrs({
 })`
   vertical-align: bottom;
   margin-right: 2px;
+  flex-shrink: 0;
 `;
 
 export const ShareLinkInput = styled(Input)`

app/components/Sidebar/Shared.tsx

@@ -1,14 +1,11 @@
 import { observer } from "mobx-react";
-import { SidebarIcon } from "outline-icons";
 import { useTranslation } from "react-i18next";
 import styled from "styled-components";
 import { hover } from "@shared/styles";
-import { metaDisplay } from "@shared/utils/keyboard";
 import type Share from "~/models/Share";
 import Flex from "~/components/Flex";
 import Scrollable from "~/components/Scrollable";
 import SearchPopover from "~/components/SearchPopover";
-import Tooltip from "~/components/Tooltip";
 import useCurrentUser from "~/hooks/useCurrentUser";
 import useStores from "~/hooks/useStores";
 import history from "~/utils/history";
@@ -21,7 +18,6 @@ import Section from "./components/Section";
 import { SharedCollectionLink } from "./components/SharedCollectionLink";
 import { SharedDocumentLink } from "./components/SharedDocumentLink";
 import SidebarButton from "./components/SidebarButton";
-import ToggleButton from "./components/ToggleButton";
 import { useEffect } from "react";
 import { ProsemirrorHelper } from "@shared/utils/ProsemirrorHelper";
 
@@ -72,11 +68,6 @@ function SharedSidebar({ share }: Props) {
           <SearchWrapper>
             <StyledSearchPopover shareId={shareId} />
           </SearchWrapper>
-          {!teamAvailable && (
-            <ToggleWrapper>
-              <ToggleSidebar />
-            </ToggleWrapper>
-          )}
         </TopSection>
         <Section>
           {share.collectionId ? (
@@ -103,27 +94,6 @@ function SharedSidebar({ share }: Props) {
   );
 }
 
-const ToggleSidebar = () => {
-  const { t } = useTranslation();
-  const { ui } = useStores();
-
-  return (
-    <Tooltip content={t("Toggle sidebar")} shortcut={`${metaDisplay}+.`}>
-      <ToggleButton
-        position="bottom"
-        image={<SidebarIcon />}
-        aria-label={
-          ui.sidebarCollapsed ? t("Expand sidebar") : t("Collapse sidebar")
-        }
-        onClick={() => {
-          ui.toggleCollapsedSidebar();
-          (document.activeElement as HTMLElement)?.blur();
-        }}
-      />
-    </Tooltip>
-  );
-};
-
 const ScrollContainer = styled(Scrollable)`
   padding-bottom: 16px;
 `;

app/components/Sidebar/components/CollectionLink.tsx

@@ -15,6 +15,7 @@ import EditableTitle from "~/components/EditableTitle";
 import Fade from "~/components/Fade";
 import CollectionIcon from "~/components/Icons/CollectionIcon";
 import NudeButton from "~/components/NudeButton";
+import Tooltip from "~/components/Tooltip";
 import useBoolean from "~/hooks/useBoolean";
 import useCurrentUser from "~/hooks/useCurrentUser";
 import usePolicy from "~/hooks/usePolicy";
@@ -122,6 +123,7 @@ const CollectionLink: React.FC<Props> = ({
 
   const contextMenuAction = useCollectionMenuAction({
     collectionId: collection.id,
+    onRename: handleRename,
   });
 
   return (
@@ -157,6 +159,7 @@ const CollectionLink: React.FC<Props> = ({
                 ref={editableTitleRef}
               />
             }
+            ellipsis={!isEditing}
             exact={false}
             depth={depth ? depth : 0}
             menu={
@@ -164,17 +167,18 @@ const CollectionLink: React.FC<Props> = ({
               !isDraggingAnyCollection && (
                 <Fade>
                   {can.createDocument && (
-                    <NudeButton
-                      tooltip={{ content: t("New doc"), delay: 500 }}
-                      aria-label={t("New nested document")}
-                      onClick={(ev) => {
-                        ev.preventDefault();
-                        setIsAddingNewChild();
-                        handleExpand();
-                      }}
-                    >
-                      <PlusIcon />
-                    </NudeButton>
+                    <Tooltip content={t("New doc")} delay={500}>
+                      <NudeButton
+                        aria-label={t("New nested document")}
+                        onClick={(ev) => {
+                          ev.preventDefault();
+                          setIsAddingNewChild();
+                          handleExpand();
+                        }}
+                      >
+                        <PlusIcon />
+                      </NudeButton>
+                    </Tooltip>
                   )}
                   <CollectionMenu
                     collection={collection}
@@ -197,6 +201,7 @@ const CollectionLink: React.FC<Props> = ({
           <SidebarLink
             depth={2}
             isActive={() => true}
+            ellipsis={false}
             label={
               <EditableTitle
                 title=""

app/components/Sidebar/components/DocumentLink.tsx

@@ -40,6 +40,10 @@ import type UserMembership from "~/models/UserMembership";
 import type GroupMembership from "~/models/GroupMembership";
 import { ActionContextProvider } from "~/hooks/useActionContext";
 import { useDocumentMenuAction } from "~/hooks/useDocumentMenuAction";
+import SidebarDisclosureContext, {
+  useSidebarDisclosure,
+  useSidebarDisclosureState,
+} from "./SidebarDisclosureContext";
 
 type Props = {
   node: NavigationNode;
@@ -106,8 +110,7 @@ function InnerDocumentLink(
       membership?.pathToDocument(activeDocument.id);
 
     return !!(
-      pathToDocument?.map((entry) => entry.id).includes(node.id) ||
-      isActiveDocument
+      pathToDocument?.some((entry) => entry.id === node.id) || isActiveDocument
     );
   }, [
     hasChildDocuments,
@@ -120,6 +123,13 @@ function InnerDocumentLink(
 
   const [expanded, setExpanded, setCollapsed] = useBoolean(showChildren);
 
+  // Context-based recursive expand/collapse for descendant DocumentLinks
+  const { event: disclosureEvent, onDisclosureClick } =
+    useSidebarDisclosureState();
+
+  // Subscribe to recursive expand/collapse events from an ancestor
+  useSidebarDisclosure(setExpanded, setCollapsed);
+
   React.useEffect(() => {
     if (showChildren) {
       setExpanded();
@@ -133,13 +143,18 @@ function InnerDocumentLink(
     }
   }, [setCollapsed, expanded, hasChildDocuments]);
 
-  const handleDisclosureClick = React.useCallback(() => {
-    if (expanded) {
-      setCollapsed();
-    } else {
-      setExpanded();
-    }
-  }, [setCollapsed, setExpanded, expanded]);
+  const handleDisclosureClick = React.useCallback(
+    (ev: React.MouseEvent<HTMLElement>) => {
+      const willExpand = !expanded;
+      if (willExpand) {
+        setExpanded();
+      } else {
+        setCollapsed();
+      }
+      onDisclosureClick(willExpand, ev.altKey);
+    },
+    [setCollapsed, setExpanded, expanded, onDisclosureClick]
+  );
 
   const handlePrefetch = React.useCallback(() => {
     void prefetchDocument?.(node.id);
@@ -337,7 +352,10 @@ function InnerDocumentLink(
     ]
   );
 
-  const contextMenuAction = useDocumentMenuAction({ documentId: node.id });
+  const contextMenuAction = useDocumentMenuAction({
+    documentId: node.id,
+    onRename: handleRename,
+  });
 
   const labelElement = React.useMemo(
     () => (
@@ -428,6 +446,7 @@ function InnerDocumentLink(
                 to={toPath}
                 icon={iconElement}
                 label={labelElement}
+                ellipsis={!isEditing}
                 isActive={isActiveCheck}
                 isActiveDrop={isOverReparent && canDropToReparent}
                 depth={depth}
@@ -449,6 +468,7 @@ function InnerDocumentLink(
         <SidebarLink
           isActive={() => true}
           depth={depth + 1}
+          ellipsis={false}
           label={
             <EditableTitle
               title=""
@@ -463,22 +483,24 @@ function InnerDocumentLink(
           }
         />
       )}
-      <Folder expanded={expanded && !isDragging}>
-        {nodeChildren.map((childNode, childIndex) => (
-          <DocumentLink
-            key={childNode.id}
-            collection={collection}
-            membership={membership}
-            node={childNode}
-            activeDocument={activeDocument}
-            prefetchDocument={prefetchDocument}
-            isDraft={childNode.isDraft}
-            depth={depth + 1}
-            index={childIndex}
-            parentId={node.id}
-          />
-        ))}
-      </Folder>
+      <SidebarDisclosureContext.Provider value={disclosureEvent}>
+        <Folder expanded={expanded && !isDragging}>
+          {nodeChildren.map((childNode, childIndex) => (
+            <DocumentLink
+              key={childNode.id}
+              collection={collection}
+              membership={membership}
+              node={childNode}
+              activeDocument={activeDocument}
+              prefetchDocument={prefetchDocument}
+              isDraft={childNode.isDraft}
+              depth={depth + 1}
+              index={childIndex}
+              parentId={node.id}
+            />
+          ))}
+        </Folder>
+      </SidebarDisclosureContext.Provider>
     </ActionContextProvider>
   );
 }

app/components/Sidebar/components/DraggableCollectionLink.tsx

@@ -13,6 +13,9 @@ import useStores from "~/hooks/useStores";
 import type { DragObject } from "../hooks/useDragAndDrop";
 import CollectionLink from "./CollectionLink";
 import DropCursor from "./DropCursor";
+import SidebarDisclosureContext, {
+  useSidebarDisclosureState,
+} from "./SidebarDisclosureContext";
 import Relative from "./Relative";
 import { useSidebarContext } from "./SidebarContext";
 
@@ -36,6 +39,10 @@ function DraggableCollectionLink({
   );
   const belowCollectionIndex = belowCollection ? belowCollection.index : null;
 
+  // Context-based recursive expand/collapse for descendant DocumentLinks
+  const { event: disclosureEvent, onDisclosureClick } =
+    useSidebarDisclosureState();
+
   // Drop to reorder collection
   const [
     { isCollectionDropping, isDraggingAnyCollection },
@@ -91,15 +98,22 @@ function DraggableCollectionLink({
     locationSidebarContext,
   ]);
 
-  const handleDisclosureClick = useCallback((ev) => {
-    ev?.preventDefault();
-    setExpanded((e) => !e);
-  }, []);
+  const handleDisclosureClick = useCallback(
+    (ev) => {
+      ev?.preventDefault();
+      setExpanded((e) => {
+        const willExpand = !e;
+        onDisclosureClick(willExpand, !!ev?.altKey);
+        return willExpand;
+      });
+    },
+    [onDisclosureClick]
+  );
 
   const displayChildDocuments = expanded && !isDragging;
 
   return (
-    <>
+    <SidebarDisclosureContext.Provider value={disclosureEvent}>
       <Draggable
         key={collection.id}
         ref={dragToReorderCollection}
@@ -121,7 +135,7 @@ function DraggableCollectionLink({
           />
         )}
       </Relative>
-    </>
+    </SidebarDisclosureContext.Provider>
   );
 }
 

app/components/Sidebar/components/GroupLink.tsx

@@ -7,6 +7,9 @@ import Folder from "./Folder";
 import Relative from "./Relative";
 import SharedWithMeLink from "./SharedWithMeLink";
 import SidebarContext, { groupSidebarContext } from "./SidebarContext";
+import SidebarDisclosureContext, {
+  useSidebarDisclosureState,
+} from "./SidebarDisclosureContext";
 import SidebarLink from "./SidebarLink";
 
 type Props = {
@@ -21,10 +24,20 @@ const GroupLink: React.FC<Props> = ({ group }) => {
     locationSidebarContext === sidebarContext
   );
 
-  const handleDisclosureClick = React.useCallback((ev) => {
-    ev?.preventDefault();
-    setExpanded((e) => !e);
-  }, []);
+  const { event: disclosureEvent, onDisclosureClick } =
+    useSidebarDisclosureState();
+
+  const handleDisclosureClick = React.useCallback(
+    (ev) => {
+      ev?.preventDefault();
+      setExpanded((e) => {
+        const willExpand = !e;
+        onDisclosureClick(willExpand, !!ev?.altKey);
+        return willExpand;
+      });
+    },
+    [onDisclosureClick]
+  );
 
   React.useEffect(() => {
     if (locationSidebarContext === sidebarContext) {
@@ -42,15 +55,17 @@ const GroupLink: React.FC<Props> = ({ group }) => {
         depth={0}
       />
       <SidebarContext.Provider value={sidebarContext}>
-        <Folder expanded={expanded}>
-          {group.documentMemberships.map((membership) => (
-            <SharedWithMeLink
-              key={membership.id}
-              membership={membership}
-              depth={1}
-            />
-          ))}
-        </Folder>
+        <SidebarDisclosureContext.Provider value={disclosureEvent}>
+          <Folder expanded={expanded}>
+            {group.documentMemberships.map((membership) => (
+              <SharedWithMeLink
+                key={membership.id}
+                membership={membership}
+                depth={1}
+              />
+            ))}
+          </Folder>
+        </SidebarDisclosureContext.Provider>
       </SidebarContext.Provider>
     </Relative>
   );

app/components/Sidebar/components/HistoryNavigation.tsx

@@ -17,7 +17,7 @@ function HistoryNavigation(props: React.ComponentProps<typeof Flex>) {
 
   useKeyDown(
     (event) =>
-      isMac()
+      isMac
         ? event.metaKey && event.key === "["
         : event.altKey && event.key === "ArrowLeft",
     () => {
@@ -28,7 +28,7 @@ function HistoryNavigation(props: React.ComponentProps<typeof Flex>) {
 
   useKeyDown(
     (event) =>
-      isMac()
+      isMac
         ? event.metaKey && event.key === "]"
         : event.altKey && event.key === "ArrowRight",
     () => {

app/components/Sidebar/components/NavLink.tsx

@@ -123,7 +123,9 @@ const NavLink = ({
       !event.altKey &&
       !event.metaKey &&
       !event.ctrlKey &&
-      !isActive,
+      !isActive &&
+      // Don't navigate if a context menu trigger inside this link is open
+      !event.currentTarget.querySelector('[data-state="open"]'),
     [rest.target, isActive]
   );
 
@@ -139,7 +141,7 @@ const NavLink = ({
     (event: React.MouseEvent<HTMLAnchorElement>) => {
       onClick?.(event);
 
-      if (isActive) {
+      if (isActive && !event.defaultPrevented) {
         onActiveClick?.(event);
       }
 
@@ -160,7 +162,12 @@ const NavLink = ({
 
   const handleClick = React.useCallback(
     (event: React.MouseEvent<HTMLAnchorElement>) => {
-      if (isActive) {
+      // Prevent navigation if link is active, event is synthetic, or context menu is open
+      if (
+        isActive ||
+        !event.isTrusted ||
+        event.currentTarget.querySelector('[data-state="open"]')
+      ) {
         event.preventDefault();
       }
     },

app/components/Sidebar/components/SharedDocumentLink.tsx

@@ -9,6 +9,10 @@ import type Document from "~/models/Document";
 import useStores from "~/hooks/useStores";
 import { sharedModelPath } from "~/utils/routeHelpers";
 import { descendants } from "@shared/utils/tree";
+import SidebarDisclosureContext, {
+  useSidebarDisclosure,
+  useSidebarDisclosureState,
+} from "./SidebarDisclosureContext";
 import SidebarLink from "./SidebarLink";
 
 type Props = {
@@ -62,6 +66,14 @@ function DocumentLink(
 
   const [expanded, setExpanded] = React.useState(showChildren);
 
+  const { event: disclosureEvent, onDisclosureClick } =
+    useSidebarDisclosureState();
+
+  const handleExpand = React.useCallback(() => setExpanded(true), []);
+  const handleCollapse = React.useCallback(() => setExpanded(false), []);
+
+  useSidebarDisclosure(handleExpand, handleCollapse);
+
   React.useEffect(() => {
     if (showChildren) {
       setExpanded(showChildren);
@@ -72,9 +84,12 @@ function DocumentLink(
     (ev: React.SyntheticEvent) => {
       ev.preventDefault();
       ev.stopPropagation();
-      setExpanded(!expanded);
+      const willExpand = !expanded;
+      setExpanded(willExpand);
+      const altKey = "altKey" in ev && (ev as React.MouseEvent).altKey;
+      onDisclosureClick(willExpand, !!altKey);
     },
-    [expanded]
+    [expanded, onDisclosureClick]
   );
 
   // since we don't have access to the collection sort here, we just put any
@@ -133,22 +148,24 @@ function DocumentLink(
         ref={ref}
         isActive={() => !!isActiveDocument}
       />
-      {expanded &&
-        nodeChildren.map((childNode, index) => (
-          <SharedDocumentLink
-            shareId={shareId}
-            key={childNode.id}
-            collection={collection}
-            node={childNode}
-            activeDocumentId={activeDocumentId}
-            activeDocument={activeDocument}
-            prefetchDocument={prefetchDocument}
-            isDraft={childNode.isDraft}
-            depth={depth + 1}
-            index={index}
-            parentId={node.id}
-          />
-        ))}
+      <SidebarDisclosureContext.Provider value={disclosureEvent}>
+        {expanded &&
+          nodeChildren.map((childNode, index) => (
+            <SharedDocumentLink
+              shareId={shareId}
+              key={childNode.id}
+              collection={collection}
+              node={childNode}
+              activeDocumentId={activeDocumentId}
+              activeDocument={activeDocument}
+              prefetchDocument={prefetchDocument}
+              isDraft={childNode.isDraft}
+              depth={depth + 1}
+              index={index}
+              parentId={node.id}
+            />
+          ))}
+      </SidebarDisclosureContext.Provider>
     </>
   );
 }

app/components/Sidebar/components/SharedWithMeLink.tsx

@@ -22,6 +22,10 @@ import DocumentLink from "./DocumentLink";
 import DropCursor from "./DropCursor";
 import Folder from "./Folder";
 import Relative from "./Relative";
+import SidebarDisclosureContext, {
+  useSidebarDisclosure,
+  useSidebarDisclosureState,
+} from "./SidebarDisclosureContext";
 import { useSidebarContext, type SidebarContextType } from "./SidebarContext";
 import SidebarLink from "./SidebarLink";
 
@@ -48,6 +52,12 @@ function SharedWithMeLink({ membership, depth = 0 }: Props) {
     isActiveDocumentInPath && locationSidebarContext === sidebarContext
   );
 
+  const { event: disclosureEvent, onDisclosureClick } =
+    useSidebarDisclosureState();
+
+  // Subscribe to recursive expand/collapse events from an ancestor (e.g. GroupLink)
+  useSidebarDisclosure(setExpanded, setCollapsed);
+
   React.useEffect(() => {
     if (isActiveDocumentInPath && locationSidebarContext === sidebarContext) {
       setExpanded();
@@ -76,13 +86,15 @@ function SharedWithMeLink({ membership, depth = 0 }: Props) {
     (ev: React.MouseEvent<HTMLButtonElement>) => {
       ev.preventDefault();
       ev.stopPropagation();
-      if (expanded) {
-        setCollapsed();
-      } else {
+      const willExpand = !expanded;
+      if (willExpand) {
         setExpanded();
+      } else {
+        setCollapsed();
       }
+      onDisclosureClick(willExpand, ev.altKey);
     },
-    [expanded, setExpanded, setCollapsed]
+    [expanded, setExpanded, setCollapsed, onDisclosureClick]
   );
 
   const parentRef = React.useRef<HTMLDivElement>(null);
@@ -174,20 +186,22 @@ function SharedWithMeLink({ membership, depth = 0 }: Props) {
             </div>
           </Draggable>
         </Relative>
-        <Folder expanded={displayChildDocuments}>
-          {childDocuments.map((childNode, index) => (
-            <DocumentLink
-              key={childNode.id}
-              node={childNode}
-              collection={collection}
-              membership={membership}
-              activeDocument={documents.active}
-              isDraft={childNode.isDraft}
-              depth={2}
-              index={index}
-            />
-          ))}
-        </Folder>
+        <SidebarDisclosureContext.Provider value={disclosureEvent}>
+          <Folder expanded={displayChildDocuments}>
+            {childDocuments.map((childNode, index) => (
+              <DocumentLink
+                key={childNode.id}
+                node={childNode}
+                collection={collection}
+                membership={membership}
+                activeDocument={documents.active}
+                isDraft={childNode.isDraft}
+                depth={2}
+                index={index}
+              />
+            ))}
+          </Folder>
+        </SidebarDisclosureContext.Provider>
         {reorderProps.isDragging && (
           <DropCursor
             isActiveDrop={reorderProps.isOverCursor}

app/components/Sidebar/components/SidebarDisclosureContext.ts

@@ -0,0 +1,127 @@
+import {
+  createContext,
+  useContext,
+  useEffect,
+  useRef,
+  useState,
+  useCallback,
+} from "react";
+
+/**
+ * Represents a recursive expand/collapse event broadcast through context.
+ */
+export interface SidebarDisclosureEvent {
+  /** Whether descendants should expand or collapse. */
+  action: "expand" | "collapse";
+  /**
+   * Monotonically increasing counter used to detect new events.
+   * Each increment represents a distinct user interaction.
+   */
+  generation: number;
+}
+
+/**
+ * Context for broadcasting recursive expand/collapse events from a parent
+ * (e.g. a collection or document disclosure toggle with alt-click) to all
+ * descendant DocumentLinks in the sidebar tree.
+ *
+ * The nearest provider determines the scope — only descendants within that
+ * provider react to the event. Each DocumentLink should both consume and
+ * provide this context so that alt-click at any level only affects its subtree.
+ */
+const SidebarDisclosureContext = createContext<SidebarDisclosureEvent | null>(
+  null
+);
+
+/**
+ * Hook that subscribes to recursive expand/collapse events from an ancestor
+ * provider. When a new event is detected, the appropriate callback is invoked.
+ *
+ * Newly mounted components will also react to the current event, which enables
+ * cascading: expanding a parent reveals children, which mount and see the
+ * expand event, then expand themselves to reveal grandchildren, and so on.
+ *
+ * @param onExpand - called when a recursive expand event is received.
+ * @param onCollapse - called when a recursive collapse event is received.
+ */
+export function useSidebarDisclosure(
+  onExpand: () => void,
+  onCollapse: () => void
+): void {
+  const event = useContext(SidebarDisclosureContext);
+  const lastHandledGeneration = useRef(-1);
+
+  useEffect(() => {
+    if (!event || event.generation === lastHandledGeneration.current) {
+      return;
+    }
+    lastHandledGeneration.current = event.generation;
+
+    if (event.action === "expand") {
+      onExpand();
+    } else {
+      onCollapse();
+    }
+  }, [event, onExpand, onCollapse]);
+}
+
+/**
+ * Hook for the producing side of the disclosure context. Returns the current
+ * event value (to pass to a Provider) and a single callback to handle
+ * alt-click expand/collapse broadcasts.
+ *
+ * This hook also reads the parent context and automatically forwards any
+ * incoming disclosure events so that the cascade propagates through the
+ * entire tree — even when intermediate nodes each create their own provider.
+ *
+ * @returns object with `event` to spread onto the Provider's value and
+ *   `onDisclosureClick` to call from disclosure click handlers.
+ */
+export function useSidebarDisclosureState() {
+  const parentEvent = useContext(SidebarDisclosureContext);
+  const [event, setEvent] = useState<SidebarDisclosureEvent | null>(null);
+  const lastForwardedParentGeneration = useRef(-1);
+
+  // Forward parent disclosure events into our own provider value so that
+  // grandchildren (and beyond) see the event even though each level creates
+  // its own independent provider.
+  useEffect(() => {
+    if (
+      !parentEvent ||
+      parentEvent.generation === lastForwardedParentGeneration.current
+    ) {
+      return;
+    }
+    lastForwardedParentGeneration.current = parentEvent.generation;
+    setEvent((prev) => ({
+      action: parentEvent.action,
+      generation: (prev?.generation ?? 0) + 1,
+    }));
+  }, [parentEvent]);
+
+  /**
+   * Call from a disclosure click handler after toggling expand/collapse state.
+   * When alt is held, broadcasts a recursive expand or collapse event to all
+   * descendants. Otherwise, clears any stale event.
+   *
+   * @param willExpand - whether the node is expanding or collapsing.
+   * @param altKey - whether the alt/option key was held during the click.
+   */
+  const onDisclosureClick = useCallback(
+    (willExpand: boolean, altKey: boolean) => {
+      if (altKey) {
+        setEvent((prev) => ({
+          action: willExpand ? "expand" : "collapse",
+          generation: (prev?.generation ?? 0) + 1,
+        }));
+      } else {
+        setEvent(null);
+      }
+    },
+    []
+  );
+
+  return { event, onDisclosureClick };
+}
+
+export default SidebarDisclosureContext;

app/components/Sidebar/components/SidebarLink.tsx

@@ -53,6 +53,8 @@ type Props = Omit<NavLinkProps, "to"> & {
   isDraft?: boolean;
   /** Nesting depth level for indentation (0-based) */
   depth?: number;
+  /** Whether to truncate the label text (default: true, causes overflow: hidden) */
+  ellipsis?: boolean;
   /** Whether to automatically scroll this link into view if needed */
   scrollIntoViewIfNeeded?: boolean;
   /** Optional context menu action to display */
@@ -89,6 +91,7 @@ function SidebarLink(
     disabled,
     unreadBadge,
     contextAction,
+    ellipsis = true,
     ...rest
   }: Props,
   ref: React.RefObject<HTMLAnchorElement>
@@ -139,7 +142,7 @@ function SidebarLink(
       ev.stopPropagation();
       onDisclosureClick?.(ev);
     },
-    [onDisclosureClick]
+    [onDisclosureClick, hasDisclosure]
   );
 
   const DisclosureComponent = icon ? HiddenDisclosure : Disclosure;
@@ -176,7 +179,7 @@ function SidebarLink(
             />
           )}
           {icon && <IconWrapper>{icon}</IconWrapper>}
-          <Label $ellipsis={typeof label === "string"}>{label}</Label>
+          <Label $ellipsis={ellipsis}>{label}</Label>
           {unreadBadge && <UnreadBadge style={unreadStyle} />}
         </Content>
       </ContextMenu>
@@ -199,6 +202,7 @@ const Content = styled.span`
   align-items: start;
   position: relative;
   width: 100%;
+  min-width: 0;
 `;
 
 const Actions = styled(EventBoundary)<{ showActions?: boolean }>`
@@ -347,6 +351,7 @@ const Label = styled.div<{ $ellipsis: boolean }>`
   width: 100%;
   line-height: 24px;
   margin-left: 2px;
+  min-width: 0;
   ${(props) => props.$ellipsis && ellipsis()}
 
   * {

app/components/Sidebar/components/StarredLink.tsx

@@ -19,6 +19,9 @@ import {
 import { useSidebarLabelAndIcon } from "../hooks/useSidebarLabelAndIcon";
 import CollectionLink from "./CollectionLink";
 import DocumentLink from "./DocumentLink";
+import SidebarDisclosureContext, {
+  useSidebarDisclosureState,
+} from "./SidebarDisclosureContext";
 import DropCursor from "./DropCursor";
 import Folder from "./Folder";
 import Relative from "./Relative";
@@ -63,7 +66,7 @@ type StarredCollectionLinkProps = {
   reorderStarProps: any;
 };
 
-function StarredDocumentLink({
+const StarredDocumentLink = observer(function StarredDocumentLink({
   star,
   documentId,
   expanded,
@@ -156,9 +159,9 @@ function StarredDocumentLink({
       </SidebarContext.Provider>
     </ActionContextProvider>
   );
-}
+});
 
-function StarredCollectionLink({
+const StarredCollectionLink = observer(function StarredCollectionLink({
   star,
   collection,
   sidebarContext,
@@ -185,7 +188,7 @@ function StarredCollectionLink({
       <Relative>{cursor}</Relative>
     </SidebarContext.Provider>
   );
-}
+});
 
 function StarredLink({ star }: Props) {
   const theme = useTheme();
@@ -204,6 +207,9 @@ function StarredLink({ star }: Props) {
       sidebarContext === locationSidebarContext
   );
 
+  const { event: disclosureEvent, onDisclosureClick } =
+    useSidebarDisclosureState();
+
   React.useEffect(() => {
     if (
       star.documentId === ui.activeDocumentId &&
@@ -235,15 +241,25 @@ function StarredLink({ star }: Props) {
     (ev?: React.MouseEvent<HTMLElement>) => {
       ev?.preventDefault();
       ev?.stopPropagation();
-      setExpanded((prevExpanded) => !prevExpanded);
+      setExpanded((prevExpanded) => {
+        const willExpand = !prevExpanded;
+        onDisclosureClick(willExpand, !!ev?.altKey);
+        return willExpand;
+      });
     },
-    []
+    [onDisclosureClick]
   );
 
-  const handlePrefetch = React.useCallback(
-    () => documentId && documents.prefetchDocument(documentId),
-    [documents, documentId]
-  );
+  const handlePrefetch = React.useCallback(() => {
+    if (documentId) {
+      void documents.prefetchDocument(documentId);
+      const document = documents.get(documentId);
+      const documentCollection = document?.collectionId
+        ? collections.get(document.collectionId)
+        : undefined;
+      void documentCollection?.fetchDocuments();
+    }
+  }, [documents, documentId, collections]);
 
   const getIndex = () => {
     const next = star?.next();
@@ -278,39 +294,43 @@ function StarredLink({ star }: Props) {
 
   if (documentId) {
     return (
-      <StarredDocumentLink
-        star={star}
-        documentId={documentId}
-        expanded={expanded}
-        sidebarContext={sidebarContext}
-        isDragging={isDragging}
-        handleDisclosureClick={handleDisclosureClick}
-        handlePrefetch={handlePrefetch}
-        icon={icon}
-        label={label}
-        menuOpen={menuOpen}
-        handleMenuOpen={handleMenuOpen}
-        handleMenuClose={handleMenuClose}
-        draggableRef={draggableRef}
-        cursor={cursor}
-      />
+      <SidebarDisclosureContext.Provider value={disclosureEvent}>
+        <StarredDocumentLink
+          star={star}
+          documentId={documentId}
+          expanded={expanded}
+          sidebarContext={sidebarContext}
+          isDragging={isDragging}
+          handleDisclosureClick={handleDisclosureClick}
+          handlePrefetch={handlePrefetch}
+          icon={icon}
+          label={label}
+          menuOpen={menuOpen}
+          handleMenuOpen={handleMenuOpen}
+          handleMenuClose={handleMenuClose}
+          draggableRef={draggableRef}
+          cursor={cursor}
+        />
+      </SidebarDisclosureContext.Provider>
     );
   }
 
   if (collection) {
     return (
-      <StarredCollectionLink
-        star={star}
-        collection={collection}
-        expanded={expanded}
-        sidebarContext={sidebarContext}
-        isDragging={isDragging}
-        handleDisclosureClick={handleDisclosureClick}
-        draggableRef={draggableRef}
-        cursor={cursor}
-        displayChildDocuments={displayChildDocuments}
-        reorderStarProps={reorderStarProps}
-      />
+      <SidebarDisclosureContext.Provider value={disclosureEvent}>
+        <StarredCollectionLink
+          star={star}
+          collection={collection}
+          expanded={expanded}
+          sidebarContext={sidebarContext}
+          isDragging={isDragging}
+          handleDisclosureClick={handleDisclosureClick}
+          draggableRef={draggableRef}
+          cursor={cursor}
+          displayChildDocuments={displayChildDocuments}
+          reorderStarProps={reorderStarProps}
+        />
+      </SidebarDisclosureContext.Provider>
     );
   }
 

app/components/SwatchButton.tsx

@@ -2,13 +2,17 @@ import * as React from "react";
 import { useTranslation } from "react-i18next";
 import styled from "styled-components";
 import { s } from "@shared/styles";
-import lazyWithRetry from "~/utils/lazyWithRetry";
 import useMobile from "~/hooks/useMobile";
-import DelayedMount from "./DelayedMount";
-import { Drawer, DrawerContent, DrawerTrigger } from "./primitives/Drawer";
+import {
+  Drawer,
+  DrawerContent,
+  DrawerHandle,
+  DrawerTrigger,
+} from "./primitives/Drawer";
 import { Popover, PopoverTrigger, PopoverContent } from "./primitives/Popover";
-import Text from "./Text";
 import { ColorButton } from "./ColorButton";
+import ColorPicker from "@shared/components/ColorPicker";
+import EventBoundary from "@shared/components/EventBoundary";
 
 /**
  * Props for the SwatchButton component.
@@ -50,19 +54,11 @@ export const SwatchButton: React.FC<SwatchButtonProps> = ({
   );
 
   const pickerContent = (
-    <React.Suspense
-      fallback={
-        <DelayedMount>
-          <Text>{t("Loading")}…</Text>
-        </DelayedMount>
-      }
-    >
-      <StyledColorPicker
-        disableAlpha
-        color={color}
-        onChange={(c) => onChange(c.hex)}
-      />
-    </React.Suspense>
+    <StyledColorPicker
+      alpha={false}
+      activeColor={color}
+      onSelect={(c) => onChange(c)}
+    />
   );
 
   if (isMobile) {
@@ -70,7 +66,8 @@ export const SwatchButton: React.FC<SwatchButtonProps> = ({
       <Drawer>
         <DrawerTrigger asChild>{pickerTrigger}</DrawerTrigger>
         <DrawerContent aria-label={t("Select a color")}>
-          {pickerContent}
+          <DrawerHandle />
+          <EventBoundary>{pickerContent}</EventBoundary>
         </DrawerContent>
       </Drawer>
     );
@@ -96,10 +93,6 @@ const StyledContent = styled(PopoverContent)`
   padding: 8px;
 `;
 
-const ColorPicker = lazyWithRetry(
-  () => import("react-color/lib/components/chrome/Chrome")
-);
-
 const StyledColorPicker = styled(ColorPicker)`
   background: inherit !important;
   box-shadow: none !important;

app/components/Tab.tsx

@@ -7,34 +7,71 @@ import styled, { useTheme } from "styled-components";
 import { s, hover } from "@shared/styles";
 import NavLink from "~/components/NavLink";
 
-type Props = Omit<React.ComponentProps<typeof NavLink>, "children"> & {
-  /**
-   * The path to match against the current location.
-   */
-  to: LocationDescriptor;
+interface BaseProps {
   /**
    * If true, the tab will only be active if the path matches exactly.
    */
   exact?: boolean;
   /**
    * If true, the tab will only be active if the query string matches exactly.
-   * By default query string parameters are ignored for location mathing.
+   * By default query string parameters are ignored for location matching.
    */
   exactQueryString?: boolean;
   children?: React.ReactNode;
-};
+}
 
-const TabLink = styled(NavLink)`
+interface LinkProps extends BaseProps {
+  /**
+   * The path to match against the current location.
+   */
+  to: LocationDescriptor;
+  /**
+   * Optional click handler called when the tab is clicked (in addition to navigation).
+   */
+  onClick?: () => void;
+  active?: never;
+}
+
+interface ButtonProps extends BaseProps {
+  /**
+   * Click handler for button mode.
+   */
+  onClick: () => void;
+  /**
+   * Whether the tab is currently active (only used in button mode).
+   */
+  active: boolean;
+  to?: never;
+}
+
+type Props = LinkProps | ButtonProps;
+
+const tabStyles = `
   position: relative;
   display: inline-flex;
   align-items: center;
   font-weight: 500;
   font-size: 14px;
   cursor: var(--pointer);
-  color: ${s("textTertiary")};
   user-select: none;
   margin-right: 24px;
   padding: 6px 0;
+`;
+
+const TabLink = styled(NavLink)`
+  ${tabStyles}
+  color: ${s("textTertiary")};
+
+  &: ${hover} {
+    color: ${s("textSecondary")};
+  }
+`;
+
+const TabButton = styled.button<{ $active: boolean }>`
+  ${tabStyles}
+  color: ${({ $active }) => ($active ? s("textSecondary") : s("textTertiary"))};
+  background: none;
+  border: none;
 
   &: ${hover} {
     color: ${s("textSecondary")};
@@ -58,20 +95,35 @@ const transition = {
   damping: 30,
 };
 
-const Tab: React.FC<Props> = ({
-  children,
-  exact,
-  exactQueryString,
-  ...rest
-}: Props) => {
+const Tab: React.FC<Props> = (props: Props) => {
+  const { children, exact, exactQueryString } = props;
   const theme = useTheme();
   const activeStyle = {
     color: theme.textSecondary,
   };
 
+  // Button mode - controlled by onClick and active props (no `to` prop)
+  if ("active" in props && !("to" in props)) {
+    return (
+      <TabButton $active={props.active} onClick={props.onClick}>
+        {children}
+        {props.active && (
+          <Active
+            layoutId="underline"
+            initial={false}
+            transition={transition}
+          />
+        )}
+      </TabButton>
+    );
+  }
+
+  // Link mode - controlled by react-router
+  const { to, ...rest } = props as LinkProps;
   return (
     <TabLink
       {...rest}
+      to={to}
       exact={exact || exactQueryString}
       activeStyle={activeStyle}
     >
@@ -82,7 +134,7 @@ const Tab: React.FC<Props> = ({
             (!exactQueryString ||
               isEqual(
                 queryString.parse(location.search ?? ""),
-                queryString.parse(rest.to.search as string)
+                queryString.parse(to.search as string)
               )) && (
               <Active
                 layoutId="underline"

app/components/Table.tsx

@@ -59,6 +59,7 @@ export type Props<TData> = {
   };
   rowHeight: number;
   stickyOffset?: number;
+  decorateRow?: (item: TData, rowElement: React.ReactNode) => React.ReactNode;
 };
 
 function Table<TData>({
@@ -70,6 +71,7 @@ function Table<TData>({
   page,
   rowHeight,
   stickyOffset = 0,
+  decorateRow,
 }: Props<TData>) {
   const { t } = useTranslation();
   const virtualContainerRef = React.useRef<HTMLDivElement>(null);
@@ -206,7 +208,7 @@ function Table<TData>({
         >
           {rowVirtualizer.getVirtualItems().map((virtualRow) => {
             const row = rows[virtualRow.index] as TRow<TData>;
-            return (
+            const baseRow = (
               <TR
                 role="row"
                 key={row.id}
@@ -231,6 +233,8 @@ function Table<TData>({
                 ))}
               </TR>
             );
+
+            return decorateRow ? decorateRow(row.original, baseRow) : baseRow;
           })}
         </TBody>
         {showPlaceholder && (

app/components/WebsocketProvider.tsx

@@ -372,10 +372,7 @@ class WebsocketProvider extends Component<Props> {
         const group = groups.get(event.groupId!);
 
         // Any existing child policies are now invalid
-        if (
-          currentUserId &&
-          group?.users.map((u) => u.id).includes(currentUserId)
-        ) {
+        if (currentUserId && group?.users.some((u) => u.id === currentUserId)) {
           const document = documents.get(event.documentId!);
           if (document) {
             document.childDocuments.forEach((childDocument) => {

app/components/primitives/components/Menu.tsx

@@ -118,7 +118,7 @@ export const MenuLabel = styled.div`
   flex-grow: 1;
   display: flex;
   align-items: center;
-  gap: 8px;
+  gap: 4px;
 `;
 
 export const MenuHeader = styled.h3`

app/editor/components/CellBackgroundColorPicker.tsx

@@ -0,0 +1,28 @@
+import { useCallback } from "react";
+import ColorPicker from "@shared/components/ColorPicker";
+import { useEditor } from "./EditorContext";
+
+type Props = {
+  /** The currently active color */
+  activeColor: string;
+  command: string;
+};
+
+function CellBackgroundColorPicker({ activeColor, command }: Props) {
+  const { commands } = useEditor();
+
+  const handleSelect = useCallback(
+    (color: string) => {
+      if (commands[command]) {
+        commands[command]({ color });
+      }
+    },
+    [commands, command]
+  );
+
+  return (
+    <ColorPicker alpha activeColor={activeColor} onSelect={handleSelect} />
+  );
+}
+
+export default CellBackgroundColorPicker;

app/editor/components/ComponentView.tsx

@@ -84,6 +84,15 @@ export default class ComponentView {
       return false;
     }
 
+    // Ensure we don't reuse NodeViews for different nodes that have a distinct identity
+    // This prevents attribute swapping during drag operations.
+    if (
+      this.node.attrs.id !== undefined &&
+      node.attrs.id !== this.node.attrs.id
+    ) {
+      return false;
+    }
+
     this.node = node;
     this.decorations = decorations;
     this.applyDecorationClasses();
@@ -137,7 +146,11 @@ export default class ComponentView {
   }
 
   stopEvent(event: Event) {
-    return event.type !== "mousedown" && !event.type.startsWith("drag");
+    return (
+      event.type !== "mousedown" &&
+      !event.type.startsWith("drag") &&
+      !event.type.startsWith("drop")
+    );
   }
 
   destroy() {

app/editor/components/HighlightColorPicker.tsx

@@ -0,0 +1,27 @@
+import { useCallback } from "react";
+import ColorPicker from "@shared/components/ColorPicker";
+import { useEditor } from "./EditorContext";
+
+type Props = {
+  /** The currently active color */
+  activeColor: string;
+};
+
+function HighlightColorPicker({ activeColor }: Props) {
+  const { commands } = useEditor();
+
+  const handleSelect = useCallback(
+    (color: string) => {
+      if (commands.highlight) {
+        commands.highlight({ color });
+      }
+    },
+    [commands]
+  );
+
+  return (
+    <ColorPicker alpha activeColor={activeColor} onSelect={handleSelect} />
+  );
+}
+
+export default HighlightColorPicker;

app/editor/components/LinkEditor.tsx

@@ -33,6 +33,7 @@ type Props = {
   mark?: Mark;
   dictionary: Dictionary;
   view: EditorView;
+  autoFocus?: boolean;
   onLinkAdd: () => void;
   onLinkUpdate: () => void;
   onLinkRemove: () => void;
@@ -45,6 +46,7 @@ const LinkEditor: React.FC<Props> = ({
   mark,
   dictionary,
   view,
+  autoFocus,
   onLinkAdd,
   onLinkUpdate,
   onLinkRemove,
@@ -70,7 +72,7 @@ const LinkEditor: React.FC<Props> = ({
     React.useCallback(async () => {
       const res = await client.post("/suggestions.mention", { query });
       res.data.documents.map(documents.add);
-    }, [query])
+    }, [documents, query])
   );
 
   useEffect(() => {
@@ -201,7 +203,7 @@ const LinkEditor: React.FC<Props> = ({
 
   return (
     <div ref={wrapperRef}>
-      <InputWrapper ref={wrapperRef}>
+      <InputWrapper>
         <Input
           ref={inputRef}
           value={query}
@@ -209,7 +211,7 @@ const LinkEditor: React.FC<Props> = ({
           onKeyDown={handleKeyDown}
           onChange={handleSearch}
           onFocus={handleSearch}
-          autoFocus={getHref() === ""}
+          autoFocus={autoFocus}
           readOnly={!view.editable}
         />
         {actions.map((action, index) => {
@@ -235,8 +237,8 @@ const LinkEditor: React.FC<Props> = ({
             <>
               {results.map((doc, index) => (
                 <SuggestionsMenuItem
-                  onPointerDown={() => {
-                    !mark ? addLink(doc.url) : updateLink(doc.url);
+                  onClick={() => {
+                    !mark ? addLink(doc.path) : updateLink(doc.path);
                   }}
                   onPointerMove={() => setSelectedIndex(index)}
                   selected={index === selectedIndex}
@@ -274,7 +276,7 @@ const LinkEditor: React.FC<Props> = ({
 const InputWrapper = styled(Flex)`
   pointer-events: all;
   gap: 6px;
-  padding: 4px 6px;
+  padding: 6px;
   align-items: center;
 `;
 

app/editor/components/MentionMenu.tsx

@@ -151,14 +151,14 @@ function MentionMenu({ search, isActive, ...rest }: Props) {
                     <DocumentIcon />
                   ),
                   title: doc.title,
-                  subtitle: (
+                  subtitle: doc.collectionId ? (
                     <DocumentBreadcrumb
                       document={doc}
                       onlyText
                       reverse
                       maxDepth={2}
                     />
-                  ),
+                  ) : undefined,
                   section: DocumentsSection,
                   appendSpace: true,
                   attrs: {

app/editor/components/PasteMenu.tsx

@@ -1,7 +1,7 @@
 import { observer } from "mobx-react";
 import { v4 as uuidv4 } from "uuid";
 import { EmailIcon, LinkIcon } from "outline-icons";
-import React, { useCallback } from "react";
+import { useCallback, useEffect, useState } from "react";
 import { useTranslation } from "react-i18next";
 import type { EmbedDescriptor } from "@shared/editor/embeds";
 import type { MenuItem } from "@shared/editor/types";
@@ -10,10 +10,12 @@ import { isUrl } from "@shared/utils/urls";
 import type Integration from "~/models/Integration";
 import useCurrentUser from "~/hooks/useCurrentUser";
 import useStores from "~/hooks/useStores";
+import { client } from "~/utils/ApiClient";
 import { determineMentionType, isURLMentionable } from "~/utils/mention";
 import type { Props as SuggestionsMenuProps } from "./SuggestionsMenu";
 import SuggestionsMenu from "./SuggestionsMenu";
 import SuggestionsMenuItem from "./SuggestionsMenuItem";
+import { getMatchingEmbed } from "@shared/editor/lib/embeds";
 
 type Props = Omit<
   SuggestionsMenuProps,
@@ -23,13 +25,16 @@ type Props = Omit<
   embeds: EmbedDescriptor[];
 };
 
+interface EmbedCheckState {
+  loading: boolean;
+  embeddable?: boolean;
+}
+
 export const PasteMenu = observer(({ pastedText, embeds, ...props }: Props) => {
   const items = useItems({ pastedText, embeds });
 
   const renderMenuItem = useCallback(
-    (item, _index, options) => (
-      <SuggestionsMenuItem {...options} title={item.title} icon={item.icon} />
-    ),
+    (item, _index, options) => <SuggestionsMenuItem {...options} {...item} />,
     []
   );
 
@@ -56,18 +61,44 @@ function useItems({
   const { t } = useTranslation();
   const { integrations } = useStores();
   const user = useCurrentUser({ rejectOnEmpty: false });
+  const [embedCheck, setEmbedCheck] = useState<EmbedCheckState>({
+    loading: false,
+  });
 
-  const embed = React.useMemo(() => {
-    if (typeof pastedText === "string") {
-      for (const e of embeds) {
-        const matches = e.matcher(pastedText);
-        if (matches) {
-          return e;
-        }
-      }
+  const singleUrl =
+    typeof pastedText === "string" && isUrl(pastedText) ? pastedText : null;
+  const embed = singleUrl ? getMatchingEmbed(embeds, singleUrl)?.embed : null;
+
+  // Check embeddability for single URL
+  useEffect(() => {
+    if (!singleUrl || !embed) {
+      setEmbedCheck({ loading: false });
+      return;
     }
-    return;
-  }, [embeds, pastedText]);
+
+    let cancelled = false;
+    setEmbedCheck({ loading: true });
+
+    client
+      .post<{ embeddable: boolean; reason?: string }>("/urls.checkEmbed", {
+        url: singleUrl,
+      })
+      .then((res) => {
+        if (!cancelled) {
+          setEmbedCheck({ loading: false, embeddable: res.embeddable });
+        }
+      })
+      .catch(() => {
+        if (!cancelled) {
+          // Optimistic on error - allow embedding attempt
+          setEmbedCheck({ loading: false, embeddable: true });
+        }
+      });
+
+    return () => {
+      cancelled = true;
+    };
+  }, [singleUrl, embed]);
 
   // single item is pasted.
   if (typeof pastedText === "string") {
@@ -108,14 +139,19 @@ function useItems({
       {
         name: "embed",
         title: t("Embed"),
+        subtitle:
+          embedCheck.embeddable === false ? t("Not supported") : undefined,
+        disabled: embedCheck.loading || !embedCheck.embeddable,
         icon: embed?.icon,
         keywords: embed?.keywords,
       },
     ];
   }
-  const linksToMentionType: Record<string, MentionType> = {};
 
   // list is pasted.
+
+  // Check if the links can be converted to mentions.
+  const linksToMentionType: Record<string, MentionType> = {};
   const convertibleToMentionList = pastedText.every((text) => {
     if (!isUrl(text)) {
       return false;
@@ -128,7 +164,7 @@ function useItems({
 
     const mentionType = integration
       ? determineMentionType({ url, integration })
-      : undefined;
+      : MentionType.URL;
 
     if (mentionType) {
       linksToMentionType[text] = mentionType;
@@ -137,7 +173,7 @@ function useItems({
     return !!mentionType;
   });
 
-  // don't render the menu when it can't be converted to mention.
+  // don't render the menu when it can't be converted to mentions.
   if (!convertibleToMentionList) {
     return;
   }
@@ -151,6 +187,7 @@ function useItems({
     {
       name: "mention_list",
       title: t("Mention"),
+      visible: !!convertibleToMentionList,
       icon: <EmailIcon />,
       attrs: { actorId: user?.id, ...linksToMentionType },
     },

app/editor/components/SelectionToolbar.tsx

@@ -1,4 +1,5 @@
-import type { Selection } from "prosemirror-state";
+import type { EditorState, Selection } from "prosemirror-state";
+import Suggestion from "~/editor/extensions/Suggestion";
 import { NodeSelection, TextSelection } from "prosemirror-state";
 import * as React from "react";
 import filterExcessSeparators from "@shared/editor/lib/filterExcessSeparators";
@@ -29,6 +30,10 @@ import getReadOnlyMenuItems from "../menus/readOnly";
 import getTableMenuItems from "../menus/table";
 import getTableColMenuItems from "../menus/tableCol";
 import getTableRowMenuItems from "../menus/tableRow";
+import {
+  columnDragPluginKey,
+  rowDragPluginKey,
+} from "@shared/editor/plugins/TableDragState";
 import { useEditor } from "./EditorContext";
 import { MediaLinkEditor } from "./MediaLinkEditor";
 import FloatingToolbar from "./FloatingToolbar";
@@ -53,12 +58,19 @@ type Props = {
   canUpdate?: boolean;
 };
 
-function useIsDragging() {
+function useIsDragging(state: EditorState) {
   const [isDragging, setDragging, setNotDragging] = useBoolean();
   useEventListener("dragstart", setDragging);
   useEventListener("dragend", setNotDragging);
   useEventListener("drop", setNotDragging);
-  return isDragging;
+
+  // Check if table row or column is being dragged
+  const columnDragState = columnDragPluginKey.getState(state);
+  const rowDragState = rowDragPluginKey.getState(state);
+  const isTableDragging =
+    columnDragState?.isDragging || rowDragState?.isDragging;
+
+  return isDragging || isTableDragging;
 }
 
 enum Toolbar {
@@ -69,36 +81,43 @@ enum Toolbar {
 
 export function SelectionToolbar(props: Props) {
   const { readOnly = false } = props;
-  const { view, commands } = useEditor();
+  const { view, extensions, commands } = useEditor();
   const dictionary = useDictionary();
   const menuRef = React.useRef<HTMLDivElement | null>(null);
   const isMobile = useMobile();
   const isActive = props.isActive || isMobile;
-  const isDragging = useIsDragging();
-
   const { state } = view;
+  const [autoFocusLinkInput, setAutoFocusLinkInput] = React.useState(false);
+  const isDragging = useIsDragging(state);
   const { selection } = state;
   const [activeToolbar, setActiveToolbar] = React.useState<Toolbar | null>(
     null
   );
 
-  React.useEffect(() => {
-    const { selection } = state;
-    const linkMark =
-      selection instanceof NodeSelection
-        ? getMarkRangeNodeSelection(selection, state.schema.marks.link)
-        : getMarkRange(selection.$from, state.schema.marks.link);
+  const linkMark =
+    selection instanceof NodeSelection
+      ? getMarkRangeNodeSelection(selection, state.schema.marks.link)
+      : getMarkRange(selection.$from, state.schema.marks.link);
 
-    const isEmbedSelection =
-      selection instanceof NodeSelection &&
-      selection.node.type.name === "embed";
+  const isEmbedSelection =
+    selection instanceof NodeSelection && selection.node.type.name === "embed";
 
-    const isCodeSelection = isInCode(state, { onlyBlock: true });
-    const isNoticeSelection = isInNotice(state);
+  const isCodeSelection = isInCode(state, { onlyBlock: true });
+  const isNoticeSelection = isInNotice(state);
+
+  React.useLayoutEffect(() => {
+    if (!isActive) {
+      setActiveToolbar(null);
+      return;
+    }
 
     if (isEmbedSelection && !readOnly) {
       setActiveToolbar(Toolbar.Media);
-    } else if (linkMark && !activeToolbar && !readOnly) {
+    } else if (
+      linkMark &&
+      (activeToolbar === null || activeToolbar === Toolbar.Link) &&
+      !readOnly
+    ) {
       setActiveToolbar(Toolbar.Link);
     } else if (isCodeSelection) {
       setActiveToolbar(Toolbar.Menu);
@@ -109,9 +128,37 @@ export function SelectionToolbar(props: Props) {
     } else if (selection.empty) {
       setActiveToolbar(null);
     }
-  }, [readOnly, selection]);
+  }, [
+    readOnly,
+    isActive,
+    selection,
+    linkMark,
+    isEmbedSelection,
+    isCodeSelection,
+    isNoticeSelection,
+  ]);
 
-  React.useEffect(() => {
+  React.useLayoutEffect(() => {
+    if (autoFocusLinkInput && activeToolbar !== Toolbar.Link) {
+      setAutoFocusLinkInput(false);
+    }
+  }, [activeToolbar]);
+
+  // Refocus the editor when the link toolbar closes to prevent focus loss
+  const prevActiveToolbar = React.useRef(activeToolbar);
+  React.useLayoutEffect(() => {
+    if (
+      prevActiveToolbar.current === Toolbar.Link &&
+      activeToolbar !== Toolbar.Link &&
+      !readOnly &&
+      isActive
+    ) {
+      view.focus();
+    }
+    prevActiveToolbar.current = activeToolbar;
+  }, [activeToolbar, readOnly, isActive, view]);
+
+  React.useLayoutEffect(() => {
     const handleClickOutside = (ev: MouseEvent): void => {
       if (
         ev.target instanceof HTMLElement &&
@@ -128,13 +175,23 @@ export function SelectionToolbar(props: Props) {
         return;
       }
 
+      // Don't collapse selection if any suggestion menu is open
+      const isSuggestionMenuOpen = extensions.extensions.some(
+        (ext) => ext instanceof Suggestion && ext.isOpen
+      );
+      if (isSuggestionMenuOpen) {
+        return;
+      }
+
       if (!window.getSelection()?.isCollapsed) {
         return;
       }
 
       const { dispatch } = view;
       dispatch(
-        view.state.tr.setSelection(new TextSelection(view.state.doc.resolve(0)))
+        view.state.tr.setSelection(
+          TextSelection.near(view.state.doc.resolve(0))
+        )
       );
     };
 
@@ -153,12 +210,12 @@ export function SelectionToolbar(props: Props) {
         ev.key.toLowerCase() === "k" &&
         !view.state.selection.empty
       ) {
+        ev.preventDefault();
         ev.stopPropagation();
-        if (activeToolbar === Toolbar.Link) {
-          setActiveToolbar(Toolbar.Menu);
-        } else if (activeToolbar === Toolbar.Menu) {
-          setActiveToolbar(Toolbar.Link);
-        }
+        setAutoFocusLinkInput(true);
+        setActiveToolbar(
+          activeToolbar === Toolbar.Link ? Toolbar.Menu : Toolbar.Link
+        );
       }
     },
     view.dom,
@@ -179,12 +236,6 @@ export function SelectionToolbar(props: Props) {
   const isAttachmentSelection =
     selection instanceof NodeSelection &&
     selection.node.type.name === "attachment";
-  const isCodeSelection = isInCode(state, { onlyBlock: true });
-  const isNoticeSelection = isInNotice(state);
-  const link =
-    selection instanceof NodeSelection
-      ? getMarkRangeNodeSelection(selection, state.schema.marks.link)
-      : getMarkRange(selection.$from, state.schema.marks.link);
 
   let items: MenuItem[] = [];
   let align: "center" | "start" | "end" = "center";
@@ -237,7 +288,7 @@ export function SelectionToolbar(props: Props) {
 
   items = filterExcessSeparators(items);
   items = items.map((item) => {
-    if (item.children) {
+    if (item.children && Array.isArray(item.children)) {
       item.children = item.children.map((child) => {
         if (child.name === "editImageUrl") {
           child.onClick = () => {
@@ -250,6 +301,7 @@ export function SelectionToolbar(props: Props) {
 
     if (item.name === "linkOnImage" || item.name === "addLink") {
       item.onClick = () => {
+        setAutoFocusLinkInput(true);
         setActiveToolbar(Toolbar.Link);
       };
     }
@@ -276,10 +328,11 @@ export function SelectionToolbar(props: Props) {
     >
       {activeToolbar === Toolbar.Link ? (
         <LinkEditor
-          key={`${selection.from}-${selection.to}`}
+          key={`link-${selection.anchor}`}
           dictionary={dictionary}
+          autoFocus={autoFocusLinkInput}
           view={view}
-          mark={link ? link.mark : undefined}
+          mark={linkMark ? linkMark.mark : undefined}
           onLinkAdd={() => setActiveToolbar(null)}
           onLinkUpdate={() => setActiveToolbar(null)}
           onLinkRemove={() => setActiveToolbar(null)}
@@ -289,7 +342,7 @@ export function SelectionToolbar(props: Props) {
         />
       ) : activeToolbar === Toolbar.Media ? (
         <MediaLinkEditor
-          key={`embed-${selection.from}`}
+          key={`embed-${selection.anchor}`}
           node={
             "node" in selection ? (selection as NodeSelection).node : undefined
           }

app/editor/components/SuggestionsMenu.tsx

@@ -2,6 +2,7 @@ import * as VisuallyHidden from "@radix-ui/react-visually-hidden";
 import commandScore from "command-score";
 import capitalize from "lodash/capitalize";
 import orderBy from "lodash/orderBy";
+import { TextSelection } from "prosemirror-state";
 import * as React from "react";
 import { Trans, useTranslation } from "react-i18next";
 import { toast } from "sonner";
@@ -15,8 +16,14 @@ import { depths, s } from "@shared/styles";
 import { getEventFiles } from "@shared/utils/files";
 import { AttachmentValidation } from "@shared/validations";
 import { Portal } from "~/components/Portal";
+import {
+  Drawer,
+  DrawerContent,
+  DrawerTitle,
+} from "~/components/primitives/Drawer";
 import Scrollable from "~/components/Scrollable";
 import useDictionary from "~/hooks/useDictionary";
+import useMobile from "~/hooks/useMobile";
 import Logger from "~/utils/Logger";
 import { useEditor } from "./EditorContext";
 import Input from "./Input";
@@ -62,6 +69,7 @@ export type Props<T extends MenuItem = MenuItem> = {
   uploadFile?: (file: File) => Promise<string>;
   onFileUploadStart?: () => void;
   onFileUploadStop?: () => void;
+  onFileUploadProgress?: (id: string, fractionComplete: number) => void;
   /** Callback when the menu is closed */
   onClose: (insertNewLine?: boolean) => void;
   /** Optional callback when a suggestion is selected */
@@ -72,7 +80,6 @@ export type Props<T extends MenuItem = MenuItem> = {
     index: number,
     options: {
       selected: boolean;
-      onPointerDown: (event: React.SyntheticEvent) => void;
       onClick: (event: React.SyntheticEvent) => void;
     }
   ) => React.ReactNode;
@@ -84,6 +91,7 @@ function SuggestionsMenu<T extends MenuItem>(props: Props<T>) {
   const { view, commands, props: editorProps } = useEditor();
   const dictionary = useDictionary();
   const { t } = useTranslation();
+  const isMobile = useMobile();
   const hasActivated = React.useRef(false);
   const pointerRef = React.useRef<{ clientX: number; clientY: number }>({
     clientX: 0,
@@ -91,6 +99,7 @@ function SuggestionsMenu<T extends MenuItem>(props: Props<T>) {
   });
   const menuRef = React.useRef<HTMLDivElement>(null);
   const inputRef = React.useRef<HTMLInputElement>(null);
+  const selectionRef = React.useRef<{ from: number; to: number } | null>(null);
   const [position, setPosition] = React.useState<Position>(defaultPosition);
   const [insertItem, setInsertItem] = React.useState<
     MenuItem | EmbedDescriptor
@@ -100,7 +109,16 @@ function SuggestionsMenu<T extends MenuItem>(props: Props<T>) {
   React.useEffect(() => {
     if (props.isActive) {
       hasActivated.current = true;
+      // Save the selection position when the menu opens. On mobile, the editor
+      // may lose focus/selection when tapping on menu items, so we restore it.
+      requestAnimationFrame(() => {
+        const { from, to } = view.state.selection;
+        selectionRef.current = { from, to };
+      });
+    } else {
+      selectionRef.current = null;
     }
+    // eslint-disable-next-line react-hooks/exhaustive-deps
   }, [props.isActive]);
 
   const calculatePosition = React.useCallback(
@@ -181,9 +199,11 @@ function SuggestionsMenu<T extends MenuItem>(props: Props<T>) {
 
   const handleClearSearch = React.useCallback(() => {
     const { state, dispatch } = view;
+    const selection =
+      isMobile && selectionRef.current ? selectionRef.current : state.selection;
     const poss = state.doc.cut(
-      state.selection.from - (props.search ?? "").length - props.trigger.length,
-      state.selection.from
+      selection.from - (props.search ?? "").length - props.trigger.length,
+      selection.from
     );
     const trimTrigger = poss.textContent.startsWith(props.trigger);
 
@@ -197,11 +217,11 @@ function SuggestionsMenu<T extends MenuItem>(props: Props<T>) {
         "",
         Math.max(
           0,
-          state.selection.from -
+          selection.from -
             (props.search ?? "").length -
             (trimTrigger ? props.trigger.length : 0)
         ),
-        state.selection.to
+        selection.to
       )
     );
   }, [props.search, props.trigger, view]);
@@ -226,8 +246,27 @@ function SuggestionsMenu<T extends MenuItem>(props: Props<T>) {
     setSelectedIndex(0);
   }, [props.search]);
 
+  const restoreSelection = React.useCallback(() => {
+    if (!isMobile) {
+      return;
+    }
+
+    // Restore the saved selection position. On mobile, the editor selection may be
+    // lost when the drawer opens or when tapping on menu items.
+    if (selectionRef.current) {
+      const { from, to } = selectionRef.current;
+      const { tr, doc } = view.state;
+      const selection = TextSelection.create(doc, from, to);
+      view.dispatch(tr.setSelection(selection));
+
+      // Re-focus the editor post-click
+      requestAnimationFrame(() => view.focus());
+    }
+  }, [isMobile, view]);
+
   const insertNode = React.useCallback(
     (item: MenuItem | EmbedDescriptor) => {
+      restoreSelection();
       handleClearSearch();
 
       const command = item.name ? commands[item.name] : undefined;
@@ -248,11 +287,15 @@ function SuggestionsMenu<T extends MenuItem>(props: Props<T>) {
 
       props.onClose();
     },
-    [commands, handleClearSearch, props, view]
+    [commands, handleClearSearch, props, restoreSelection, view]
   );
 
   const handleClickItem = React.useCallback(
     (item) => {
+      if (item.disabled) {
+        return;
+      }
+
       props.onSelect?.(item);
 
       switch (item.name) {
@@ -373,10 +416,14 @@ function SuggestionsMenu<T extends MenuItem>(props: Props<T>) {
   const handleFilesPicked = async (
     event: React.ChangeEvent<HTMLInputElement>
   ) => {
-    // Re-focus the editor as it loses focus when file picker is opened on iOS
-    view.focus();
+    restoreSelection();
 
-    const { uploadFile, onFileUploadStart, onFileUploadStop } = props;
+    const {
+      uploadFile,
+      onFileUploadStart,
+      onFileUploadStop,
+      onFileUploadProgress,
+    } = props;
     const files = getEventFiles(event);
     const parent = findParentNode((node) => !!node)(view.state.selection);
     const attrs = event.currentTarget.dataset.attrs
@@ -394,6 +441,7 @@ function SuggestionsMenu<T extends MenuItem>(props: Props<T>) {
         uploadFile,
         onFileUploadStart,
         onFileUploadStop,
+        onFileUploadProgress,
         dictionary,
         isAttachment: inputRef.current?.accept === "*",
         attrs,
@@ -534,12 +582,20 @@ function SuggestionsMenu<T extends MenuItem>(props: Props<T>) {
         event.stopPropagation();
 
         if (filtered.length) {
-          const prevIndex = selectedIndex - 1;
-          const prev = filtered[prevIndex];
-
-          setSelectedIndex(
-            Math.max(0, prev?.name === "separator" ? prevIndex - 1 : prevIndex)
-          );
+          let prevIndex = selectedIndex - 1;
+          while (prevIndex >= 0) {
+            const item = filtered[prevIndex];
+            if (
+              item?.name !== "separator" &&
+              !("disabled" in item && item.disabled)
+            ) {
+              break;
+            }
+            prevIndex--;
+          }
+          if (prevIndex >= 0) {
+            setSelectedIndex(prevIndex);
+          }
         } else {
           close();
         }
@@ -555,15 +611,20 @@ function SuggestionsMenu<T extends MenuItem>(props: Props<T>) {
 
         if (filtered.length) {
           const total = filtered.length - 1;
-          const nextIndex = selectedIndex + 1;
-          const next = filtered[nextIndex];
-
-          setSelectedIndex(
-            Math.min(
-              next?.name === "separator" ? nextIndex + 1 : nextIndex,
-              total
-            )
-          );
+          let nextIndex = selectedIndex + 1;
+          while (nextIndex <= total) {
+            const item = filtered[nextIndex];
+            if (
+              item?.name !== "separator" &&
+              !("disabled" in item && item.disabled)
+            ) {
+              break;
+            }
+            nextIndex++;
+          }
+          if (nextIndex <= total) {
+            setSelectedIndex(nextIndex);
+          }
         } else {
           close();
         }
@@ -590,7 +651,145 @@ function SuggestionsMenu<T extends MenuItem>(props: Props<T>) {
 
   const { isActive, uploadFile } = props;
   const items = filtered;
-  let previousHeading: string | undefined;
+
+  const handleOpenChange = React.useCallback(
+    (open: boolean) => {
+      if (!open) {
+        close();
+      }
+    },
+    [close]
+  );
+
+  const fileInput = uploadFile && (
+    <VisuallyHidden.Root>
+      <label>
+        <Trans>Import document</Trans>
+        <input
+          type="file"
+          ref={inputRef}
+          onChange={handleFilesPicked}
+          multiple
+        />
+      </label>
+    </VisuallyHidden.Root>
+  );
+
+  const renderItems = () => {
+    let prevHeading: string | undefined;
+
+    return (
+      <>
+        {items.map((item, index) => {
+          if (item.name === "separator") {
+            return (
+              <ListItem key={index}>
+                <hr />
+              </ListItem>
+            );
+          }
+
+          if (!item.title) {
+            return null;
+          }
+
+          const handlePointerMove = (ev: React.PointerEvent) => {
+            if (
+              !("disabled" in item && item.disabled) &&
+              selectedIndex !== index &&
+              // Safari triggers pointermove with identical coordinates when the pointer has not moved.
+              // This causes the menu selection to flicker when the pointer is over the menu but not moving.
+              (pointerRef.current.clientX !== ev.clientX ||
+                pointerRef.current.clientY !== ev.clientY)
+            ) {
+              setSelectedIndex(index);
+            }
+            pointerRef.current = {
+              clientX: ev.clientX,
+              clientY: ev.clientY,
+            };
+          };
+
+          const handlePointerDown = () => {
+            if (
+              !("disabled" in item && item.disabled) &&
+              selectedIndex !== index
+            ) {
+              setSelectedIndex(index);
+            }
+          };
+
+          const handleOnClick = (ev: React.MouseEvent) => {
+            ev.preventDefault();
+            ev.stopPropagation();
+            handleClickItem(item);
+          };
+
+          const currentHeading =
+            "section" in item ? item.section?.({ t }) : undefined;
+
+          const response = (
+            <React.Fragment key={`${index}-${item.name}`}>
+              {currentHeading !== prevHeading && (
+                <MenuHeader key={currentHeading}>{currentHeading}</MenuHeader>
+              )}
+              <ListItem
+                onPointerMove={handlePointerMove}
+                onPointerDown={handlePointerDown}
+              >
+                {props.renderMenuItem(item as any, index, {
+                  selected: index === selectedIndex,
+                  onClick: handleOnClick,
+                })}
+              </ListItem>
+            </React.Fragment>
+          );
+
+          prevHeading = currentHeading;
+          return response;
+        })}
+        {items.length === 0 && (
+          <ListItem>
+            <Empty>{dictionary.noResults}</Empty>
+          </ListItem>
+        )}
+      </>
+    );
+  };
+
+  if (isMobile) {
+    return (
+      <>
+        <Drawer open={isActive} onOpenChange={handleOpenChange}>
+          <DrawerContent aria-describedby={undefined}>
+            <DrawerTitle hidden>{props.trigger}</DrawerTitle>
+            <MobileScrollable hiddenScrollbars>
+              {insertItem ? (
+                <LinkInputWrapper>
+                  <LinkInput
+                    type="text"
+                    placeholder={
+                      "placeholder" in insertItem && !!insertItem.placeholder
+                        ? insertItem.placeholder
+                        : insertItem.title
+                          ? dictionary.pasteLinkWithTitle(insertItem.title)
+                          : dictionary.pasteLink
+                    }
+                    onKeyDown={handleLinkInputKeydown}
+                    onPaste={handleLinkInputPaste}
+                    autoFocus
+                  />
+                </LinkInputWrapper>
+              ) : (
+                <List>{renderItems()}</List>
+              )}
+            </MobileScrollable>
+          </DrawerContent>
+        </Drawer>
+        {fileInput}
+      </>
+    );
+  }
 
   return (
     <Portal>
@@ -614,99 +813,9 @@ function SuggestionsMenu<T extends MenuItem>(props: Props<T>) {
                 />
               </LinkInputWrapper>
             ) : (
-              <List>
-                {items.map((item, index) => {
-                  if (item.name === "separator") {
-                    return (
-                      <ListItem key={index}>
-                        <hr />
-                      </ListItem>
-                    );
-                  }
-
-                  if (!item.title) {
-                    return null;
-                  }
-
-                  const handlePointerMove = (ev: React.PointerEvent) => {
-                    if (
-                      selectedIndex !== index &&
-                      // Safari triggers pointermove with identical coordinates when the pointer has not moved.
-                      // This causes the menu selection to flicker when the pointer is over the menu but not moving.
-                      (pointerRef.current.clientX !== ev.clientX ||
-                        pointerRef.current.clientY !== ev.clientY)
-                    ) {
-                      setSelectedIndex(index);
-                    }
-                    pointerRef.current = {
-                      clientX: ev.clientX,
-                      clientY: ev.clientY,
-                    };
-                  };
-
-                  const handlePointerDown = () => {
-                    if (selectedIndex !== index) {
-                      setSelectedIndex(index);
-                    }
-                  };
-
-                  const handleOnClick = (ev: React.MouseEvent) => {
-                    ev.preventDefault();
-                    ev.stopPropagation();
-                    handleClickItem(item);
-                  };
-
-                  const stopPropagation = (ev: React.MouseEvent) => {
-                    ev.preventDefault();
-                    ev.stopPropagation();
-                  };
-
-                  const currentHeading =
-                    "section" in item ? item.section?.({ t }) : undefined;
-
-                  const response = (
-                    <React.Fragment key={`${index}-${item.name}`}>
-                      {currentHeading !== previousHeading && (
-                        <MenuHeader key={currentHeading}>
-                          {currentHeading}
-                        </MenuHeader>
-                      )}
-                      <ListItem
-                        onPointerMove={handlePointerMove}
-                        onPointerDown={handlePointerDown}
-                      >
-                        {props.renderMenuItem(item as any, index, {
-                          selected: index === selectedIndex,
-                          onPointerDown: handleOnClick,
-                          onClick: stopPropagation,
-                        })}
-                      </ListItem>
-                    </React.Fragment>
-                  );
-
-                  previousHeading = currentHeading;
-                  return response;
-                })}
-                {items.length === 0 && (
-                  <ListItem>
-                    <Empty>{dictionary.noResults}</Empty>
-                  </ListItem>
-                )}
-              </List>
-            )}
-            {uploadFile && (
-              <VisuallyHidden.Root>
-                <label>
-                  <Trans>Import document</Trans>
-                  <input
-                    type="file"
-                    ref={inputRef}
-                    onChange={handleFilesPicked}
-                    multiple
-                  />
-                </label>
-              </VisuallyHidden.Root>
+              <List>{renderItems()}</List>
             )}
+            {fileInput}
           </>
         )}
       </Wrapper>
@@ -747,6 +856,10 @@ const Empty = styled.div`
   padding: 0 16px;
 `;
 
+const MobileScrollable = styled(Scrollable)`
+  max-height: 75vh;
+`;
+
 export const Wrapper = styled(Scrollable)<{
   active: boolean;
   top?: number;

app/editor/components/SuggestionsMenuItem.tsx

@@ -15,7 +15,7 @@ export type Props = {
   /** Whether the item is disabled */
   disabled?: boolean;
   /** Callback when the item is clicked */
-  onPointerDown: (event: React.SyntheticEvent) => void;
+  onClick: (event: React.SyntheticEvent) => void;
   /** Callback when the item is hovered */
   onPointerMove?: (event: React.SyntheticEvent) => void;
   /** An optional icon for the item */
@@ -31,7 +31,7 @@ export type Props = {
 function SuggestionsMenuItem({
   selected,
   disabled,
-  onPointerDown,
+  onClick,
   onPointerMove,
   title,
   subtitle,
@@ -60,7 +60,7 @@ function SuggestionsMenuItem({
     <MenuButton
       ref={ref}
       disabled={disabled}
-      onPointerDown={onPointerDown}
+      onClick={onClick}
       onPointerMove={disabled ? undefined : onPointerMove}
       $active={selected}
     >
@@ -68,7 +68,10 @@ function SuggestionsMenuItem({
       <MenuLabel>
         {title}
         {subtitle && (
-          <Subtitle $active={selected}>&middot; {subtitle}</Subtitle>
+          <>
+            <Subtitle $active={selected}>&middot;</Subtitle>
+            <Subtitle $active={selected}>{subtitle}</Subtitle>
+          </>
         )}
         {shortcut && <Shortcut $active={selected}>{shortcut}</Shortcut>}
       </MenuLabel>

app/editor/components/ToolbarMenu.tsx

@@ -1,4 +1,4 @@
-import { useCallback, useMemo } from "react";
+import { useCallback, useMemo, useState } from "react";
 import styled from "styled-components";
 import breakpoint from "styled-components-breakpoint";
 import * as Toolbar from "@radix-ui/react-toolbar";
@@ -22,16 +22,32 @@ type Props = {
   items: MenuItem[];
 };
 
-/*
+type ToolbarDropdownProps = {
+  active: boolean;
+  item: MenuItem;
+  tooltip?: string;
+  shortcut?: string;
+};
+
+/**
  * Renders a dropdown menu in the floating toolbar.
  */
-function ToolbarDropdown(props: { active: boolean; item: MenuItem }) {
+function ToolbarDropdown(props: ToolbarDropdownProps) {
   const { commands, view } = useEditor();
   const { t } = useTranslation();
-  const { item } = props;
+  const { item, shortcut, tooltip } = props;
   const { state } = view;
+  const [isOpen, setIsOpen] = useState<boolean>(false);
+
+  const handleOpenChange = useCallback((open: boolean) => {
+    setIsOpen(open);
+  }, []);
 
   const items: TMenuItem[] = useMemo(() => {
+    if (!isOpen) {
+      return [];
+    }
+
     const handleClick = (menuItem: MenuItem) => () => {
       if (!menuItem.name) {
         return;
@@ -48,47 +64,80 @@ function ToolbarDropdown(props: { active: boolean; item: MenuItem }) {
       }
     };
 
-    return item.children
-      ? item.children.map((child) => {
-          if (child.name === "separator") {
-            return { type: "separator", visible: child.visible };
-          }
+    const resolveChildren = (
+      children: MenuItem[] | (() => MenuItem[]) | undefined
+    ): MenuItem[] | undefined =>
+      typeof children === "function" ? children() : children;
+
+    const mapChildren = (children: MenuItem[]): TMenuItem[] =>
+      children.map((child) => {
+        if (child.name === "separator") {
+          return { type: "separator", visible: child.visible };
+        }
+        if ("content" in child) {
           return {
-            type: "button",
+            type: "custom",
+            visible: child.visible,
+            content: child.content,
+          };
+        }
+        const resolvedChildren = resolveChildren(child.children);
+        if (resolvedChildren) {
+          const childWithPreventClose = resolvedChildren.find(
+            (c) => "preventCloseCondition" in c
+          );
+          return {
+            type: "submenu",
             title: child.label,
             icon: child.icon,
-            dangerous: child.dangerous,
             visible: child.visible,
-            selected:
-              child.active !== undefined ? child.active(state) : undefined,
-            onClick: handleClick(child),
+            preventCloseCondition: childWithPreventClose?.preventCloseCondition,
+            items: mapChildren(resolvedChildren),
           };
-        })
-      : [];
-  }, [item.children, commands, state]);
+        }
+        return {
+          type: "button",
+          title: child.label,
+          icon: child.icon,
+          dangerous: child.dangerous,
+          visible: child.visible,
+          selected:
+            child.active !== undefined ? child.active(state) : undefined,
+          onClick: handleClick(child),
+        };
+      });
+
+    const resolvedItemChildren = resolveChildren(item.children);
+    return resolvedItemChildren ? mapChildren(resolvedItemChildren) : [];
+  }, [isOpen, commands]);
 
   const handleCloseAutoFocus = useCallback((ev: Event) => {
     ev.stopImmediatePropagation();
   }, []);
 
   return (
-    <MenuProvider variant="dropdown">
-      <Menu>
-        <MenuTrigger>
-          <ToolbarButton aria-label={item.label ? undefined : item.tooltip}>
-            {item.label && <Label>{item.label}</Label>}
-            {item.icon}
-          </ToolbarButton>
-        </MenuTrigger>
-        <MenuContent
-          align="end"
-          aria-label={item.tooltip || t("More options")}
-          onCloseAutoFocus={handleCloseAutoFocus}
-        >
-          <EventBoundary>{toMenuItems(items)}</EventBoundary>
-        </MenuContent>
-      </Menu>
-    </MenuProvider>
+    <Tooltip shortcut={shortcut} content={tooltip} disabled={isOpen}>
+      <MenuProvider variant="dropdown">
+        <Menu open={isOpen} onOpenChange={handleOpenChange}>
+          <MenuTrigger>
+            <ToolbarButton
+              aria-label={item.label ? undefined : item.tooltip}
+              disabled={item.disabled}
+            >
+              {item.label && <Label>{item.label}</Label>}
+              {item.icon}
+            </ToolbarButton>
+          </MenuTrigger>
+          <MenuContent
+            align="end"
+            aria-label={item.tooltip || t("More options")}
+            onCloseAutoFocus={handleCloseAutoFocus}
+          >
+            <EventBoundary>{toMenuItems(items)}</EventBoundary>
+          </MenuContent>
+        </Menu>
+      </MenuProvider>
+    </Tooltip>
   );
 }
 
@@ -127,6 +176,20 @@ function ToolbarMenu(props: Props) {
             }
             const isActive = item.active ? item.active(state) : false;
 
+            if (item.children) {
+              return (
+                <ToolbarDropdown
+                  key={index}
+                  active={isActive && !item.label}
+                  item={item}
+                  tooltip={
+                    item.label === item.tooltip ? undefined : item.tooltip
+                  }
+                  shortcut={item.shortcut}
+                />
+              );
+            }
+
             return (
               <Tooltip
                 key={index}
@@ -135,17 +198,13 @@ function ToolbarMenu(props: Props) {
               >
                 {item.name === "dimensions" ? (
                   <MediaDimension key={index} />
-                ) : item.children ? (
-                  <ToolbarDropdown
-                    active={isActive && !item.label}
-                    item={item}
-                  />
                 ) : (
                   <Toolbar.Button asChild>
                     <ToolbarButton
                       onClick={handleClick(item)}
                       active={isActive && !item.label}
                       aria-label={item.label ? undefined : item.tooltip}
+                      disabled={item.disabled}
                     >
                       {item.label && <Label>{item.label}</Label>}
                       {item.icon}

app/editor/extensions/BlockMenu.tsx

@@ -120,6 +120,7 @@ export default class BlockMenuExtension extends Suggestion {
         uploadFile={props.uploadFile}
         onFileUploadStart={props.onFileUploadStart}
         onFileUploadStop={props.onFileUploadStop}
+        onFileUploadProgress={props.onFileUploadProgress}
         embeds={props.embeds}
       />
     );

app/editor/extensions/FindAndReplace.tsx

@@ -8,6 +8,9 @@ import { Decoration, DecorationSet } from "prosemirror-view";
 import scrollIntoView from "scroll-into-view-if-needed";
 import type { WidgetProps } from "@shared/editor/lib/Extension";
 import Extension from "@shared/editor/lib/Extension";
+import { Action, toggleFoldPluginKey } from "@shared/editor/nodes/ToggleBlock";
+import { isToggleBlock } from "@shared/editor/queries/toggleBlock";
+import { ancestors } from "@shared/editor/utils";
 import FindAndReplace from "../components/FindAndReplace";
 
 const pluginKey = new PluginKey("find-and-replace");
@@ -147,6 +150,9 @@ export default class FindAndReplaceExtension extends Extension {
       this.currentResultIndex = 0;
 
       dispatch?.(state.tr.setMeta(pluginKey, {}));
+      this.expandFoldedTogglesForCurrentMatch();
+      this.scrollToCurrentMatch();
+
       return true;
     };
   }
@@ -192,20 +198,77 @@ export default class FindAndReplaceExtension extends Extension {
       }
 
       dispatch?.(state.tr.setMeta(pluginKey, {}));
-
-      const element = window.document.querySelector(
-        `.${this.options.resultCurrentClassName}`
-      );
-      if (element) {
-        scrollIntoView(element, {
-          scrollMode: "if-needed",
-          block: "center",
-        });
-      }
+      this.expandFoldedTogglesForCurrentMatch();
+      this.scrollToCurrentMatch();
       return true;
     };
   }
 
+  private scrollToCurrentMatch() {
+    const element = window.document.querySelector(
+      `.${this.options.resultCurrentClassName}`
+    );
+    if (element) {
+      scrollIntoView(element, {
+        scrollMode: "if-needed",
+        block: "center",
+      });
+    }
+  }
+
+  /**
+   * Expand any folded toggle blocks that contain the current match.
+   */
+  private expandFoldedTogglesForCurrentMatch() {
+    const result = this.results[this.currentResultIndex];
+    if (!result) {
+      return;
+    }
+
+    const state = this.editor.view.state;
+    const pluginState = toggleFoldPluginKey.getState(state);
+    if (!pluginState) {
+      return;
+    }
+
+    const $pos = state.doc.resolve(result.from);
+    const isToggle = isToggleBlock(state);
+
+    // Find all ancestor toggle block IDs that are folded
+    const foldedToggleIds = ancestors($pos)
+      .filter(
+        (node) => isToggle(node) && pluginState.foldedIds.has(node.attrs.id)
+      )
+      .map((node) => node.attrs.id as string);
+
+    // Unfold each toggle by ID (getting fresh state after each dispatch)
+    foldedToggleIds.forEach((toggleId) => {
+      const currentState = this.editor.view.state;
+
+      // Find the position of this toggle in the current document
+      let togglePos: number | null = null;
+      currentState.doc.descendants((node, pos) => {
+        if (
+          node.type.name === "container_toggle" &&
+          node.attrs.id === toggleId
+        ) {
+          togglePos = pos;
+          return false;
+        }
+        return true;
+      });
+
+      if (togglePos !== null) {
+        this.editor.view.dispatch(
+          currentState.tr.setMeta(toggleFoldPluginKey, {
+            type: Action.UNFOLD,
+            at: togglePos,
+          })
+        );
+      }
+    });
+  }
+
   private rebaseNextResult(replace: string, index: number, lastOffset = 0) {
     const nextIndex = index + 1;
 

app/editor/extensions/PasteHandler.tsx

@@ -447,6 +447,25 @@ export default class PasteHandler extends Extension {
     }
   };
 
+  // Not a list of embeds technically, but inserts many embeds at once.
+  private insertEmbedList = () => {
+    const { view } = this.editor;
+    const { state } = view;
+    const result = this.findPlaceholder(state, this.placeholderId());
+
+    // Remove just the placeholder here.
+    // Embed list will be created by SuggestionsMenu.
+    if (result) {
+      const tr = state.tr.setMeta(this.key, {
+        remove: { id: this.placeholderId() },
+      });
+
+      view.dispatch(
+        tr.setSelection(TextSelection.near(tr.doc.resolve(result[0])))
+      );
+    }
+  };
+
   private handleList(listNode: Node) {
     const { view, schema } = this.editor;
     const { state } = view;
@@ -547,6 +566,11 @@ export default class PasteHandler extends Extension {
         this.insertMentionList();
         break;
       }
+      case "embed_list": {
+        this.hidePasteMenu();
+        this.insertEmbedList();
+        break;
+      }
       default:
         break;
     }

app/editor/extensions/Suggestion.ts

@@ -75,4 +75,9 @@ export default class Suggestion extends Extension {
     open: false,
     query: "",
   });
+
+  /** Whether the suggestion menu is currently open. */
+  get isOpen(): boolean {
+    return this.state.open;
+  }
 }

app/editor/index.tsx

@@ -9,11 +9,11 @@ import { gapCursor } from "prosemirror-gapcursor";
 import type { InputRule } from "prosemirror-inputrules";
 import { inputRules } from "prosemirror-inputrules";
 import { keymap } from "prosemirror-keymap";
-import type { MarkdownParser } from "prosemirror-markdown";
 import type { NodeSpec, MarkSpec } from "prosemirror-model";
 import { Schema, Node as ProsemirrorNode } from "prosemirror-model";
 import type { Plugin, Transaction } from "prosemirror-state";
-import { EditorState, Selection } from "prosemirror-state";
+import { EditorState, Selection, TextSelection } from "prosemirror-state";
+import type { MarkdownParser } from "prosemirror-markdown";
 import {
   AddMarkStep,
   RemoveMarkStep,
@@ -78,6 +78,11 @@ export type Props = {
   focusedCommentId?: string;
   /** If the editor should not allow editing */
   readOnly?: boolean;
+  /**
+   * Whether we are rendering a cached version of the document while multiplayer loads.
+   * This is used to disable some editor functionality
+   */
+  cacheOnly?: boolean;
   /** If the editor should still allow editing checkboxes when it is readOnly */
   canUpdate?: boolean;
   /** If the editor should still allow commenting when it is readOnly */
@@ -95,7 +100,10 @@ export type Props = {
   /** Heading id to scroll to when the editor has loaded */
   scrollTo?: string;
   /** Callback for handling uploaded images, should return the url of uploaded file */
-  uploadFile?: (file: File) => Promise<string>;
+  uploadFile?: (
+    file: File | string,
+    options?: { id?: string; onProgress?: (fractionComplete: number) => void }
+  ) => Promise<string>;
   /** Callback when prosemirror nodes are initialized on document mount. */
   onInit?: () => void;
   /** Callback when prosemirror nodes are destroyed on document unmount. */
@@ -116,10 +124,14 @@ export type Props = {
   onCreateCommentMark?: (commentId: string, userId: string) => void;
   /** Callback when a comment mark is removed */
   onDeleteCommentMark?: (commentId: string) => void;
+  /** Callback when comments sidebar should be opened */
+  onOpenCommentsSidebar?: () => void;
   /** Callback when a file upload begins */
   onFileUploadStart?: () => void;
   /** Callback when a file upload ends */
   onFileUploadStop?: () => void;
+  /** Callback when file upload progress changes */
+  onFileUploadProgress?: (id: string, fractionComplete: number) => void;
   /** Callback when a link is created, should return url to created document */
   onCreateLink?: (params: Properties<Document>) => Promise<string>;
   /** Callback when user clicks on any link in the document */
@@ -165,6 +177,7 @@ export class Editor extends React.PureComponent<
     defaultValue: "",
     dir: "auto",
     placeholder: "Write something nice…",
+    readOnly: false,
     onFileUploadStart: () => {
       // no default behavior
     },
@@ -523,6 +536,13 @@ export class Editor extends React.PureComponent<
       this.mutationObserver = observe(
         hash,
         (element) => {
+          const pos = this.view.posAtDOM(element, 0, 1);
+          this.view.dispatch(
+            this.view.state.tr.setSelection(
+              TextSelection.near(this.view.state.doc.resolve(pos), 1)
+            )
+          );
+
           if (isVisible(element)) {
             element.scrollIntoView();
           }
@@ -839,7 +859,7 @@ export class Editor extends React.PureComponent<
             column
           >
             <EditorContainer
-              rtl={isRTL}
+              $rtl={isRTL}
               grow={grow}
               readOnly={readOnly}
               readOnlyWriteCheckboxes={canUpdate}
@@ -852,6 +872,7 @@ export class Editor extends React.PureComponent<
             />
 
             {this.widgets &&
+              !this.props.cacheOnly &&
               Object.values(this.widgets).map((Widget, index) => (
                 <Widget
                   key={String(index)}
@@ -868,10 +889,11 @@ export class Editor extends React.PureComponent<
           </Flex>
           {!isNull(this.state.activeLightboxImage) && (
             <Lightbox
+              readOnly={readOnly}
               images={this.getLightboxImages()}
               activeImage={this.state.activeLightboxImage}
               onUpdate={this.updateActiveLightboxImage}
-              onClose={() => this.view.focus()}
+              onClose={this.view.focus.bind(this.view)}
             />
           )}
         </EditorContext.Provider>

app/editor/menus/block.tsx

@@ -22,6 +22,7 @@ import {
   MathIcon,
   DoneIcon,
   EmbedIcon,
+  CollapseIcon,
 } from "outline-icons";
 import * as React from "react";
 import styled from "styled-components";
@@ -234,7 +235,7 @@ export default function blockMenuItems(
       title: "Mermaid Diagram",
       icon: <Img src="/images/mermaidjs.png" alt="Mermaid Diagram" />,
       keywords: "diagram flowchart",
-      attrs: { language: "mermaidjs" },
+      attrs: { language: "mermaid" },
     },
     {
       name: "editDiagram",
@@ -242,6 +243,12 @@ export default function blockMenuItems(
       icon: <Img src="/images/diagrams.png" alt="Diagrams.net Diagram" />,
       keywords: "diagram flowchart draw.io",
     },
+    {
+      name: "container_toggle",
+      title: dictionary.toggleBlock,
+      icon: <CollapseIcon />,
+      keywords: "toggle collapsible collapse fold",
+    },
   ];
 
   // Filter out diagrams.net in desktop app

app/editor/menus/code.tsx

@@ -10,6 +10,7 @@ import {
   codeLanguages,
   getLabelForLanguage,
 } from "@shared/editor/lib/code";
+import { isMermaid } from "@shared/editor/lib/isCode";
 import type { MenuItem } from "@shared/editor/types";
 import type { Dictionary } from "~/hooks/useDictionary";
 
@@ -61,7 +62,7 @@ export default function codeMenuItems(
       tooltip: dictionary.editDiagram,
       visible:
         !(mermaidPluginKey.getState(state) as MermaidState)?.editingId &&
-        node?.attrs.language === "mermaidjs" &&
+        isMermaid(node) &&
         !readOnly,
     },
     {

app/editor/menus/formatting.tsx

@@ -19,10 +19,15 @@ import {
   Heading3Icon,
   TableMergeCellsIcon,
   TableSplitCellsIcon,
+  PaletteIcon,
+  CollapseIcon,
 } from "outline-icons";
+import { v4 as uuidv4 } from "uuid";
+import CellBackgroundColorPicker from "../components/CellBackgroundColorPicker";
+import HighlightColorPicker from "../components/HighlightColorPicker";
 import type { EditorState } from "prosemirror-state";
-import styled from "styled-components";
-import Highlight from "@shared/editor/marks/Highlight";
+
+import { getDocumentHighlightColors } from "@shared/editor/queries/getDocumentHighlightColors";
 import { getMarksBetween } from "@shared/editor/queries/getMarksBetween";
 import { isInCode } from "@shared/editor/queries/isInCode";
 import { isInList } from "@shared/editor/queries/isInList";
@@ -37,10 +42,17 @@ import {
   isTouchDevice,
 } from "@shared/utils/browser";
 import {
+  getColorSetForSelectedCells,
+  getDocumentTableBackgroundColors,
+  hasNodeAttrMarkCellSelection,
+  hasNodeAttrMarkWithAttrsCellSelection,
   isMergedCellSelection,
   isMultipleCellSelection,
 } from "@shared/editor/queries/table";
 import { CellSelection } from "prosemirror-tables";
+import TableCell from "@shared/editor/nodes/TableCell";
+import Highlight from "@shared/editor/marks/Highlight";
+import { DottedCircleIcon } from "~/components/Icons/DottedCircleIcon";
 
 export default function formattingMenuItems(
   state: EditorState,
@@ -60,7 +72,16 @@ export default function formattingMenuItems(
     state.selection.from,
     state.selection.to,
     state
-  ).find(({ mark }) => mark.type.name === "highlight");
+  ).find(({ mark }) => mark.type === state.schema.marks.highlight);
+
+  const cellSelectionHasBackground = isTableCell
+    ? hasNodeAttrMarkCellSelection(
+        state.selection as CellSelection,
+        "background"
+      )
+    : false;
+
+  const selectedCellsColorSet = getColorSetForSelectedCells(state.selection);
 
   return [
     {
@@ -98,36 +119,193 @@ export default function formattingMenuItems(
       active: isMarkActive(schema.marks.strikethrough),
       visible: !isCodeBlock && (!isMobile || !isEmpty),
     },
+    {
+      tooltip: dictionary.background,
+      icon:
+        getColorSetForSelectedCells(state.selection).size > 1 ? (
+          <CircleIcon color="rainbow" />
+        ) : getColorSetForSelectedCells(state.selection).size === 1 ? (
+          <CircleIcon
+            color={
+              getColorSetForSelectedCells(state.selection).values().next().value
+            }
+          />
+        ) : (
+          <PaletteIcon />
+        ),
+      visible: !isCode && (!isMobile || !isEmpty) && isTableCell,
+      children: (): MenuItem[] => {
+        // Get all unique background colors used in table cells (lazily computed when menu opens)
+        const documentTableColors = getDocumentTableBackgroundColors(state);
+
+        // Filter out preset colors and currently selected colors
+        const nonPresetDocumentColors = documentTableColors.filter(
+          (color: string) =>
+            !TableCell.isPresetColor(color) && !selectedCellsColorSet.has(color)
+        );
+
+        return [
+          {
+            name: "toggleCellSelectionBackgroundAndCollapseSelection",
+            label: dictionary.none,
+            icon: <DottedCircleIcon retainColor color="transparent" />,
+            active: () => (cellSelectionHasBackground ? false : true),
+            attrs: { color: null },
+          },
+          ...TableCell.presetColors.map((preset) => ({
+            name: "toggleCellSelectionBackgroundAndCollapseSelection",
+            label: preset.name,
+            icon: <CircleIcon retainColor color={preset.hex} />,
+            active: () =>
+              hasNodeAttrMarkWithAttrsCellSelection(
+                state.selection as CellSelection,
+                "background",
+                { color: preset.hex }
+              ),
+            attrs: { color: preset.hex },
+          })),
+          ...(selectedCellsColorSet.size === 1 &&
+          !TableCell.isPresetColor(selectedCellsColorSet.values().next().value)
+            ? [
+                {
+                  name: "toggleCellSelectionBackgroundAndCollapseSelection",
+                  label: selectedCellsColorSet.values().next().value,
+                  icon: (
+                    <CircleIcon
+                      retainColor
+                      color={selectedCellsColorSet.values().next().value}
+                    />
+                  ),
+                  active: () => true,
+                  attrs: { color: selectedCellsColorSet.values().next().value },
+                },
+              ]
+            : []),
+          // Add all other document table background colors
+          ...nonPresetDocumentColors.map((color: string) => ({
+            name: "toggleCellSelectionBackgroundAndCollapseSelection",
+            label: color,
+            icon: <CircleIcon retainColor color={color} />,
+            active: () => selectedCellsColorSet.has(color),
+            attrs: { color },
+          })),
+          {
+            icon: <CircleIcon retainColor color="rainbow" />,
+            label: "Custom",
+            children: [
+              {
+                content: (
+                  <CellBackgroundColorPicker
+                    command="toggleCellSelectionBackground"
+                    activeColor={
+                      selectedCellsColorSet.size === 1
+                        ? selectedCellsColorSet.values().next().value
+                        : ""
+                    }
+                  />
+                ),
+                preventCloseCondition: () =>
+                  !!document.activeElement?.matches(
+                    ".ProseMirror.ProseMirror-focused"
+                  ),
+              },
+            ],
+          },
+        ];
+      },
+    },
     {
       tooltip: dictionary.mark,
       shortcut: `${metaDisplay}+⇧+H`,
       icon: highlight ? (
-        <CircleIcon color={highlight.mark.attrs.color || Highlight.colors[0]} />
+        <CircleIcon
+          color={highlight.mark.attrs.color || Highlight.presetColors[0].hex}
+        />
       ) : (
         <HighlightIcon />
       ),
       active: () => !!highlight,
-      visible: !isCode && (!isMobile || !isEmpty),
-      children: [
-        ...(highlight
-          ? [
+      visible: !isCode && (!isMobile || !isEmpty) && !isTableCell,
+      children: (): MenuItem[] => {
+        // Get all unique highlight colors used in the document (lazily computed when menu opens)
+        const documentHighlightColors = getDocumentHighlightColors(state);
+
+        // Filter out preset colors and the currently selected color
+        const currentHighlightColor = highlight?.mark.attrs.color;
+        const nonPresetDocumentColors = documentHighlightColors.filter(
+          (color: string) =>
+            !Highlight.isPresetColor(color) && color !== currentHighlightColor
+        );
+
+        return [
+          ...(highlight
+            ? [
+                {
+                  name: "highlight",
+                  label: dictionary.none,
+                  icon: <DottedCircleIcon retainColor color="transparent" />,
+                  active: () => false,
+                  attrs: { color: highlight.mark.attrs.color },
+                },
+              ]
+            : []),
+          ...Highlight.presetColors.map((preset) => ({
+            name: "highlight",
+            label: preset.name,
+            icon: <CircleIcon retainColor color={preset.hex} />,
+            active: isMarkActive(schema.marks.highlight, { color: preset.hex }),
+            attrs: { color: preset.hex },
+          })),
+          ...(highlight &&
+          highlight.mark.attrs.color &&
+          !Highlight.isPresetColor(highlight.mark.attrs.color)
+            ? [
+                {
+                  name: "highlight",
+                  label: highlight.mark.attrs.color,
+                  icon: (
+                    <CircleIcon
+                      retainColor
+                      color={highlight.mark.attrs.color}
+                    />
+                  ),
+                  active: isMarkActive(schema.marks.highlight, {
+                    color: highlight.mark.attrs.color,
+                  }),
+                  attrs: { color: highlight.mark.attrs.color },
+                },
+              ]
+            : []),
+          // Add all other document highlight colors
+          ...nonPresetDocumentColors.map((color: string) => ({
+            name: "highlight",
+            label: color,
+            icon: <CircleIcon retainColor color={color} />,
+            active: () => currentHighlightColor === color,
+            attrs: { color },
+          })),
+          {
+            icon: <CircleIcon retainColor color="rainbow" />,
+            label: "Custom",
+            children: [
               {
-                name: "highlight",
-                label: dictionary.none,
-                icon: <DottedCircleIcon retainColor color="transparent" />,
-                active: () => false,
-                attrs: { color: highlight.mark.attrs.color },
+                content: (
+                  <HighlightColorPicker
+                    activeColor={
+                      highlight?.mark.attrs.color ||
+                      Highlight.presetColors[0].hex
+                    }
+                  />
+                ),
+                preventCloseCondition: () =>
+                  !!document.activeElement?.matches(
+                    ".ProseMirror.ProseMirror-focused"
+                  ),
               },
-            ]
-          : []),
-        ...Highlight.colors.map((color, index) => ({
-          name: "highlight",
-          label: Highlight.colorNames[index],
-          icon: <CircleIcon retainColor color={color} />,
-          active: isMarkActive(schema.marks.highlight, { color }),
-          attrs: { color },
-        })),
-      ],
+            ],
+          },
+        ];
+      },
     },
     {
       name: "code_inline",
@@ -192,6 +370,14 @@ export default function formattingMenuItems(
       icon: <TableSplitCellsIcon />,
       visible: isMergedCellSelection(state),
     },
+    {
+      name: "container_toggle",
+      icon: <CollapseIcon />,
+      tooltip: dictionary.toggleBlock,
+      active: isNodeActive(schema.nodes.container_toggle),
+      attrs: { id: uuidv4() },
+      visible: !isCodeBlock && (!isMobile || isEmpty),
+    },
     {
       name: "separator",
     },
@@ -287,10 +473,3 @@ export default function formattingMenuItems(
     },
   ];
 }
-
-const DottedCircleIcon = styled(CircleIcon)`
-  circle {
-    stroke: ${(props) => props.theme.textSecondary};
-    stroke-dasharray: 2, 2;
-  }
-`;

app/editor/menus/tableCol.tsx

@@ -6,11 +6,12 @@ import {
   InsertLeftIcon,
   InsertRightIcon,
   MoreIcon,
+  PaletteIcon,
   TableHeaderColumnIcon,
   TableMergeCellsIcon,
   TableSplitCellsIcon,
-  AlphabeticalSortIcon,
-  AlphabeticalReverseSortIcon,
+  SortAscendingIcon,
+  SortDescendingIcon,
   TableColumnsDistributeIcon,
 } from "outline-icons";
 import type { EditorState } from "prosemirror-state";
@@ -18,12 +19,41 @@ import { CellSelection, selectedRect } from "prosemirror-tables";
 import { isNodeActive } from "@shared/editor/queries/isNodeActive";
 import {
   getAllSelectedColumns,
+  getCellsInColumn,
   isMergedCellSelection,
   isMultipleCellSelection,
+  tableHasRowspan,
 } from "@shared/editor/queries/table";
-import type { MenuItem } from "@shared/editor/types";
+import type { MenuItem, NodeAttrMark } from "@shared/editor/types";
 import type { Dictionary } from "~/hooks/useDictionary";
 import { ArrowLeftIcon, ArrowRightIcon } from "~/components/Icons/ArrowIcon";
+import CircleIcon from "~/components/Icons/CircleIcon";
+import CellBackgroundColorPicker from "../components/CellBackgroundColorPicker";
+import TableCell from "@shared/editor/nodes/TableCell";
+import { DottedCircleIcon } from "~/components/Icons/DottedCircleIcon";
+
+/**
+ * Get the set of background colors used in a column
+ */
+function getColumnColors(state: EditorState, colIndex: number): Set<string> {
+  const colors = new Set<string>();
+  const cells = getCellsInColumn(colIndex)(state) || [];
+
+  cells.forEach((pos) => {
+    const node = state.doc.nodeAt(pos);
+    if (!node) {
+      return;
+    }
+    const backgroundMark = (node.attrs.marks ?? []).find(
+      (mark: NodeAttrMark) => mark.type === "background"
+    );
+    if (backgroundMark && backgroundMark.attrs.color) {
+      colors.add(backgroundMark.attrs.color);
+    }
+  });
+
+  return colors;
+}
 
 export default function tableColMenuItems(
   state: EditorState,
@@ -47,6 +77,14 @@ export default function tableColMenuItems(
   }
 
   const tableMap = selectedRect(state);
+  const colColors = getColumnColors(state, index);
+  const hasBackground = colColors.size > 0;
+  const activeColor =
+    colColors.size === 1 ? colColors.values().next().value : null;
+  const customColor =
+    colColors.size === 1 && !TableCell.isPresetColor(activeColor)
+      ? activeColor
+      : undefined;
 
   return [
     {
@@ -89,17 +127,77 @@ export default function tableColMenuItems(
       name: "sortTable",
       tooltip: dictionary.sortAsc,
       attrs: { index, direction: "asc" },
-      icon: <AlphabeticalSortIcon />,
+      icon: <SortAscendingIcon />,
+      disabled: tableHasRowspan(state),
     },
     {
       name: "sortTable",
       tooltip: dictionary.sortDesc,
       attrs: { index, direction: "desc" },
-      icon: <AlphabeticalReverseSortIcon />,
+      icon: <SortDescendingIcon />,
+      disabled: tableHasRowspan(state),
     },
     {
       name: "separator",
     },
+    {
+      tooltip: dictionary.background,
+      icon:
+        colColors.size > 1 ? (
+          <CircleIcon color="rainbow" />
+        ) : colColors.size === 1 ? (
+          <CircleIcon color={colColors.values().next().value} />
+        ) : (
+          <PaletteIcon />
+        ),
+      children: [
+        ...[
+          {
+            name: "toggleColumnBackgroundAndCollapseSelection",
+            label: dictionary.none,
+            icon: <DottedCircleIcon retainColor color="transparent" />,
+            active: () => (hasBackground ? false : true),
+            attrs: { color: null },
+          },
+        ],
+        ...TableCell.presetColors.map((preset) => ({
+          name: "toggleColumnBackgroundAndCollapseSelection",
+          label: preset.name,
+          icon: <CircleIcon retainColor color={preset.hex} />,
+          active: () => colColors.size === 1 && colColors.has(preset.hex),
+          attrs: { color: preset.hex },
+        })),
+        ...(customColor
+          ? [
+              {
+                name: "toggleColumnBackgroundAndCollapseSelection",
+                label: customColor,
+                icon: <CircleIcon retainColor color={customColor} />,
+                active: () => true,
+                attrs: { color: customColor },
+              },
+            ]
+          : []),
+        {
+          icon: <CircleIcon retainColor color="rainbow" />,
+          label: "Custom",
+          children: [
+            {
+              content: (
+                <CellBackgroundColorPicker
+                  activeColor={activeColor}
+                  command="toggleColumnBackground"
+                />
+              ),
+              preventCloseCondition: () =>
+                !!document.activeElement?.matches(
+                  ".ProseMirror.ProseMirror-focused"
+                ),
+            },
+          ],
+        },
+      ],
+    },
     {
       icon: <MoreIcon />,
       children: [

app/editor/menus/tableRow.tsx

@@ -3,6 +3,7 @@ import {
   InsertAboveIcon,
   InsertBelowIcon,
   MoreIcon,
+  PaletteIcon,
   TableHeaderRowIcon,
   TableSplitCellsIcon,
   TableMergeCellsIcon,
@@ -10,12 +11,40 @@ import {
 import type { EditorState } from "prosemirror-state";
 import { CellSelection, selectedRect } from "prosemirror-tables";
 import {
+  getCellsInRow,
   isMergedCellSelection,
   isMultipleCellSelection,
 } from "@shared/editor/queries/table";
-import type { MenuItem } from "@shared/editor/types";
+import type { MenuItem, NodeAttrMark } from "@shared/editor/types";
 import type { Dictionary } from "~/hooks/useDictionary";
 import { ArrowDownIcon, ArrowUpIcon } from "~/components/Icons/ArrowIcon";
+import CircleIcon from "~/components/Icons/CircleIcon";
+import CellBackgroundColorPicker from "../components/CellBackgroundColorPicker";
+import TableCell from "@shared/editor/nodes/TableCell";
+import { DottedCircleIcon } from "~/components/Icons/DottedCircleIcon";
+
+/**
+ * Get the set of background colors used in a row
+ */
+function getRowColors(state: EditorState, rowIndex: number): Set<string> {
+  const colors = new Set<string>();
+  const cells = getCellsInRow(rowIndex)(state) || [];
+
+  cells.forEach((pos) => {
+    const node = state.doc.nodeAt(pos);
+    if (!node) {
+      return;
+    }
+    const backgroundMark = (node.attrs.marks ?? []).find(
+      (mark: NodeAttrMark) => mark.type === "background"
+    );
+    if (backgroundMark && backgroundMark.attrs.color) {
+      colors.add(backgroundMark.attrs.color);
+    }
+  });
+
+  return colors;
+}
 
 export default function tableRowMenuItems(
   state: EditorState,
@@ -37,8 +66,74 @@ export default function tableRowMenuItems(
   }
 
   const tableMap = selectedRect(state);
+  const rowColors = getRowColors(state, index);
+  const hasBackground = rowColors.size > 0;
+  const activeColor =
+    rowColors.size === 1 ? rowColors.values().next().value : null;
+  const customColor =
+    rowColors.size === 1
+      ? [...rowColors].find((c) => !TableCell.isPresetColor(c))
+      : undefined;
 
   return [
+    {
+      tooltip: dictionary.background,
+      icon:
+        rowColors.size > 1 ? (
+          <CircleIcon color="rainbow" />
+        ) : rowColors.size === 1 ? (
+          <CircleIcon color={rowColors.values().next().value} />
+        ) : (
+          <PaletteIcon />
+        ),
+      children: [
+        ...[
+          {
+            name: "toggleRowBackgroundAndCollapseSelection",
+            label: dictionary.none,
+            icon: <DottedCircleIcon retainColor color="transparent" />,
+            active: () => (hasBackground ? false : true),
+            attrs: { color: null },
+          },
+        ],
+        ...TableCell.presetColors.map((preset) => ({
+          name: "toggleRowBackgroundAndCollapseSelection",
+          label: preset.name,
+          icon: <CircleIcon retainColor color={preset.hex} />,
+          active: () => rowColors.size === 1 && rowColors.has(preset.hex),
+          attrs: { color: preset.hex },
+        })),
+        ...(customColor
+          ? [
+              {
+                name: "toggleRowBackgroundAndCollapseSelection",
+                label: customColor,
+                icon: <CircleIcon retainColor color={customColor} />,
+                active: () => true,
+                attrs: { color: customColor },
+              },
+            ]
+          : []),
+        {
+          icon: <CircleIcon retainColor color="rainbow" />,
+          label: "Custom",
+          children: [
+            {
+              content: (
+                <CellBackgroundColorPicker
+                  activeColor={activeColor}
+                  command="toggleRowBackground"
+                />
+              ),
+              preventCloseCondition: () =>
+                !!document.activeElement?.matches(
+                  ".ProseMirror.ProseMirror-focused"
+                ),
+            },
+          ],
+        },
+      ],
+    },
     {
       icon: <MoreIcon />,
       children: [

app/env.ts

@@ -6,11 +6,15 @@ declare global {
 
 if (!window.env) {
   throw new Error(
-    "Config could not be be parsed. \nSee: https://docs.getoutline.com/s/hosting/doc/troubleshooting-HXckrzCqDJ#h-config-could-not-be-parsed"
+    "Config could not be parsed. \nSee: https://docs.getoutline.com/s/hosting/doc/troubleshooting-HXckrzCqDJ#h-config-could-not-be-parsed"
   );
 }
 
-const env: Record<string, any> = {
+const env: Record<string, any> & {
+  isDevelopment: boolean;
+  isTest: boolean;
+  isProduction: boolean;
+} = {
   ...window.env,
   isDevelopment: window.env.ENVIRONMENT === "development",
   isTest: window.env.ENVIRONMENT === "test",

app/hooks/useActionContext.tsx

@@ -4,6 +4,8 @@ import React, { createContext, useContext } from "react";
 import { useTranslation } from "react-i18next";
 import { useLocation } from "react-router";
 import useStores from "~/hooks/useStores";
+import type Model from "~/models/base/Model";
+import type Policy from "~/models/Policy";
 import type { ActionContext as ActionContextType } from "~/types";
 
 export const ActionContext = createContext<ActionContextType | undefined>(
@@ -49,8 +51,31 @@ export const ActionContextProvider = observer(function ActionContextProvider_({
     isMenu: false,
     isCommandBar: false,
     isButton: false,
+
+    // Legacy (backward compatibility)
     activeCollectionId: stores.ui.activeCollectionId ?? undefined,
     activeDocumentId: stores.ui.activeDocumentId ?? undefined,
+
+    // New API
+    getActiveModels: <T extends Model>(
+      modelClass: new (...args: any[]) => T
+    ): T[] => stores.ui.getActiveModels<T>(modelClass),
+
+    getActiveModel: <T extends Model>(
+      modelClass: new (...args: any[]) => T
+    ): T | undefined => stores.ui.getActiveModels<T>(modelClass)[0],
+
+    getActivePolicies: <T extends Model>(
+      modelClass: new (...args: any[]) => T
+    ): Policy[] =>
+      stores.ui
+        .getActiveModels<T>(modelClass)
+        .map((node) => stores.policies.get(node.id))
+        .filter((policy): policy is Policy => policy !== undefined),
+
+    isModelActive: (model: Model): boolean => stores.ui.isModelActive(model),
+    activeModels: new Set(stores.ui.activeModels.values()),
+
     currentUserId: stores.auth.user?.id,
     currentTeamId: stores.auth.team?.id,
     location,
@@ -59,9 +84,50 @@ export const ActionContextProvider = observer(function ActionContextProvider_({
   };
 
   // Merge the parent context with the provided overrides
+  const activeCollectionId =
+    value.activeCollectionId ?? baseContext.activeCollectionId;
+  const activeDocumentId =
+    value.activeDocumentId ?? baseContext.activeDocumentId;
+
+  const getActiveModels = <T extends Model>(
+    modelClass: new (...args: any[]) => T
+  ): T[] => {
+    // @ts-expect-error modelName
+    if (activeCollectionId && modelClass.modelName === "Collection") {
+      const model = stores.collections.get(activeCollectionId);
+      if (model) {
+        return [model as unknown as T];
+      }
+    }
+
+    // @ts-expect-error modelName
+    if (activeDocumentId && modelClass.modelName === "Document") {
+      const model = stores.documents.get(activeDocumentId);
+      if (model) {
+        return [model as unknown as T];
+      }
+    }
+
+    return baseContext.getActiveModels(modelClass);
+  };
+
+  const getActiveModel = <T extends Model>(
+    modelClass: new (...args: any[]) => T
+  ): T | undefined => getActiveModels(modelClass)[0];
+
+  const getActivePolicies = <T extends Model>(
+    modelClass: new (...args: any[]) => T
+  ): Policy[] =>
+    getActiveModels(modelClass)
+      .map((node) => stores.policies.get(node.id))
+      .filter((policy): policy is Policy => policy !== undefined);
+
   const contextValue: ActionContextType = {
     ...baseContext,
     ...value,
+    getActiveModels,
+    getActiveModel,
+    getActivePolicies,
   };
 
   return (

app/hooks/useBuildTheme.ts

@@ -1,4 +1,4 @@
-import { useMemo } from "react";
+import { useEffect, useMemo } from "react";
 import { breakpoints } from "@shared/styles";
 import {
   buildDarkTheme,
@@ -6,7 +6,7 @@ import {
   buildPitchBlackTheme,
 } from "@shared/styles/theme";
 import type { CustomTheme } from "@shared/types";
-import type { Theme } from "~/stores/UiStore";
+import { Theme } from "~/stores/UiStore";
 import useMediaQuery from "~/hooks/useMediaQuery";
 import useStores from "./useStores";
 import useQuery from "./useQuery";
@@ -28,7 +28,18 @@ export default function useBuildTheme(
   const isMobile = useMediaQuery(`(max-width: ${breakpoints.tablet}px)`);
   const isPrinting = useMediaQuery("print");
   const queryTheme = (params.get("theme") as Theme) || undefined;
-  const resolvedTheme = overrideTheme ?? queryTheme ?? ui.resolvedTheme;
+
+  // Store the theme override in UiStore so it persists during navigation
+  useEffect(() => {
+    if (
+      queryTheme &&
+      (queryTheme === Theme.Light || queryTheme === Theme.Dark)
+    ) {
+      ui.setThemeOverride(queryTheme);
+    }
+  }, [queryTheme, ui]);
+
+  const resolvedTheme = overrideTheme ?? ui.resolvedTheme;
 
   const theme = useMemo(
     () =>

app/hooks/useDictionary.ts

@@ -26,6 +26,9 @@ export default function useDictionary() {
       alignFullWidth: t("Full width"),
       bulletList: t("Bulleted list"),
       checkboxList: t("Todo list"),
+      showCompleted: (count: number) =>
+        t("Show {{ count }} completed", { count }),
+      hideCompleted: t("Hide completed"),
       codeBlock: t("Code block"),
       codeCopied: t("Copied to clipboard"),
       codeInline: t("Code"),
@@ -61,12 +64,15 @@ export default function useDictionary() {
       hr: t("Divider"),
       image: t("Image"),
       fileUploadError: t("Sorry, an error occurred uploading the file"),
+      uploadingWithProgress: (progress: number) =>
+        t("Uploading… {{ progress }}%", { progress }),
       imageCaptionPlaceholder: t("Write a caption"),
       info: t("Info"),
       infoNotice: t("Info notice"),
       link: t("Link"),
       linkCopied: t("Link copied to clipboard"),
       mark: t("Highlight"),
+      background: t("Background color"),
       newLineEmpty: `${t("Type '/' to insert")}…`,
       newLineWithSlash: `${t("Keep typing to filter")}…`,
       noResults: t("No results"),
@@ -110,6 +116,9 @@ export default function useDictionary() {
       video: t("Video"),
       untitled: t("Untitled"),
       none: t("None"),
+      toggleBlock: t("Toggle block"),
+      emptyToggleBlockHead: `${t("Add title")}…`,
+      emptyToggleBlockBody: `${t("Add content")}…`,
       deleteEmbed: t("Delete embed"),
       uploadImage: t("Upload an image"),
       formattingControls: t("Formatting controls"),

app/hooks/useEditorClickHandlers.ts

@@ -28,7 +28,7 @@ export default function useEditorClickHandlers({ shareId }: Params) {
       // Middle-click events in Firefox are not prevented in the same way as other browsers
       // so we need to explicitly return here to prevent two tabs from being opened when
       // middle-clicking a link (#10083).
-      if (event?.button === 1 && isFirefox()) {
+      if (event?.button === 1 && isFirefox) {
         return;
       }
 

app/hooks/useEmojiMenuActions.tsx

@@ -0,0 +1,91 @@
+import * as React from "react";
+import { TrashIcon } from "outline-icons";
+import { Trans, useTranslation } from "react-i18next";
+import { toast } from "sonner";
+import type Emoji from "~/models/Emoji";
+import ConfirmationDialog from "~/components/ConfirmationDialog";
+import usePolicy from "~/hooks/usePolicy";
+import useStores from "~/hooks/useStores";
+import { createAction } from "~/actions";
+import { EmojiSecion } from "~/actions/sections";
+import { useMenuAction } from "~/hooks/useMenuAction";
+
+/**
+ * Hook that constructs the action menu for emoji management operations.
+ * 
+ * @param targetEmoji - the emoji to build actions for, or null to skip.
+ * @returns action with children for use in menus, or undefined if emoji is null.
+ */
+export function useEmojiMenuActions(targetEmoji: Emoji | null) {
+  const { t } = useTranslation();
+  const { dialogs } = useStores();
+  const can = usePolicy(targetEmoji ?? ({} as Emoji));
+
+  const openDeleteDialog = React.useCallback(() => {
+    if (!targetEmoji) {
+      return;
+    }
+    dialogs.openModal({
+      title: t("Delete Emoji"),
+      content: (
+        <DeleteEmojiDialog emoji={targetEmoji} onSubmit={dialogs.closeAllModals} />
+      ),
+    });
+  }, [t, targetEmoji, dialogs]);
+
+  const actionList = React.useMemo(
+    () =>
+      !targetEmoji || !can.delete
+        ? []
+        : [
+            createAction({
+              name: `${t("Delete")}…`,
+              icon: <TrashIcon />,
+              section: EmojiSecion,
+              visible: true,
+              dangerous: true,
+              perform: openDeleteDialog,
+            }),
+          ],
+    [t, targetEmoji, can.delete, openDeleteDialog]
+  );
+
+  return useMenuAction(actionList);
+}
+
+const DeleteEmojiDialog = ({
+  emoji,
+  onSubmit,
+}: {
+  emoji: Emoji;
+  onSubmit: () => void;
+}) => {
+  const { t } = useTranslation();
+
+  const handleSubmit = async () => {
+    if (emoji) {
+      await emoji.delete();
+      onSubmit();
+      toast.success(t("Emoji deleted"));
+    }
+  };
+
+  return (
+    <ConfirmationDialog
+      onSubmit={handleSubmit}
+      submitText={t("I'm sure – Delete")}
+      savingText={`${t("Deleting")}…`}
+      danger
+    >
+      <Trans
+        defaults="Are you sure you want to delete the <em>{{emojiName}}</em> emoji? You will no longer be able to use it in your documents or collections."
+        values={{
+          emojiName: emoji.name,
+        }}
+        components={{
+          em: <strong />,
+        }}
+      />
+    </ConfirmationDialog>
+  );
+};

app/hooks/useGroupMenuActions.tsx

@@ -0,0 +1,115 @@
+import * as React from "react";
+import { EditIcon, GroupIcon, TrashIcon } from "outline-icons";
+import { useTranslation } from "react-i18next";
+import type Group from "~/models/Group";
+import {
+  DeleteGroupDialog,
+  EditGroupDialog,
+  ViewGroupMembersDialog,
+} from "~/scenes/Settings/components/GroupDialogs";
+import usePolicy from "~/hooks/usePolicy";
+import useStores from "~/hooks/useStores";
+import {
+  ActionSeparator,
+  createAction,
+  createExternalLinkAction,
+} from "~/actions";
+import { GroupSection } from "~/actions/sections";
+import { useMenuAction } from "~/hooks/useMenuAction";
+
+/**
+ * Hook that constructs the action menu for group management operations.
+ * 
+ * @param targetGroup - the group to build actions for, or null to skip.
+ * @returns action with children for use in menus, or undefined if group is null.
+ */
+export function useGroupMenuActions(targetGroup: Group | null) {
+  const { t } = useTranslation();
+  const { dialogs } = useStores();
+  const can = usePolicy(targetGroup ?? ({} as Group));
+
+  const openMembersDialog = React.useCallback(() => {
+    if (!targetGroup) {
+      return;
+    }
+    dialogs.openModal({
+      title: t("Group members"),
+      content: <ViewGroupMembersDialog group={targetGroup} />,
+    });
+  }, [t, targetGroup, dialogs]);
+
+  const openEditDialog = React.useCallback(() => {
+    if (!targetGroup) {
+      return;
+    }
+    dialogs.openModal({
+      title: t("Edit group"),
+      content: (
+        <EditGroupDialog group={targetGroup} onSubmit={dialogs.closeAllModals} />
+      ),
+    });
+  }, [t, targetGroup, dialogs]);
+
+  const openDeleteDialog = React.useCallback(() => {
+    if (!targetGroup) {
+      return;
+    }
+    dialogs.openModal({
+      title: t("Delete group"),
+      content: (
+        <DeleteGroupDialog group={targetGroup} onSubmit={dialogs.closeAllModals} />
+      ),
+    });
+  }, [t, targetGroup, dialogs]);
+
+  const actionList = React.useMemo(
+    () =>
+      !targetGroup
+        ? []
+        : [
+            createAction({
+              name: `${t("Members")}…`,
+              icon: <GroupIcon />,
+              section: GroupSection,
+              visible: !!(targetGroup && can.read),
+              perform: openMembersDialog,
+            }),
+            ActionSeparator,
+            createAction({
+              name: `${t("Edit")}…`,
+              icon: <EditIcon />,
+              section: GroupSection,
+              visible: !!(targetGroup && can.update),
+              perform: openEditDialog,
+            }),
+            createAction({
+              name: `${t("Delete")}…`,
+              icon: <TrashIcon />,
+              section: GroupSection,
+              visible: !!(targetGroup && can.delete),
+              dangerous: true,
+              perform: openDeleteDialog,
+            }),
+            ActionSeparator,
+            createExternalLinkAction({
+              name: targetGroup.externalId ?? "",
+              section: GroupSection,
+              visible: !!targetGroup.externalId,
+              disabled: true,
+              url: "",
+            }),
+          ],
+    [
+      t,
+      targetGroup,
+      can.read,
+      can.update,
+      can.delete,
+      openMembersDialog,
+      openEditDialog,
+      openDeleteDialog,
+    ]
+  );
+
+  return useMenuAction(actionList);
+}

app/hooks/useShareMenuActions.tsx

@@ -0,0 +1,35 @@
+import * as React from "react";
+import type Share from "~/models/Share";
+import usePolicy from "~/hooks/usePolicy";
+import { ActionSeparator } from "~/actions";
+import {
+  copyShareUrlFactory,
+  goToShareSourceFactory,
+  revokeShareFactory,
+} from "~/actions/definitions/shares";
+import { useMenuAction } from "~/hooks/useMenuAction";
+
+/**
+ * Hook that constructs the action menu for share management operations.
+ * 
+ * @param targetShare - the share to build actions for, or null to skip.
+ * @returns action with children for use in menus, or undefined if share is null.
+ */
+export function useShareMenuActions(targetShare: Share | null) {
+  const can = usePolicy(targetShare ?? ({} as Share));
+
+  const actionList = React.useMemo(
+    () =>
+      !targetShare
+        ? []
+        : [
+            copyShareUrlFactory({ share: targetShare }),
+            goToShareSourceFactory({ share: targetShare }),
+            ActionSeparator,
+            revokeShareFactory({ share: targetShare, can }),
+          ],
+    [targetShare, can]
+  );
+
+  return useMenuAction(actionList);
+}

app/hooks/useUserMenuActions.tsx

@@ -0,0 +1,190 @@
+import * as React from "react";
+import { useTranslation } from "react-i18next";
+import { toast } from "sonner";
+import { UserRole } from "@shared/types";
+import type User from "~/models/User";
+import {
+  ActionSeparator,
+  createAction,
+  createActionWithChildren,
+} from "~/actions";
+import {
+  deleteUserActionFactory,
+  updateUserRoleActionFactory,
+} from "~/actions/definitions/users";
+import { UserSection } from "~/actions/sections";
+import { useMenuAction } from "~/hooks/useMenuAction";
+import usePolicy from "~/hooks/usePolicy";
+import useStores from "~/hooks/useStores";
+import {
+  UserSuspendDialog,
+  UserChangeNameDialog,
+  UserChangeEmailDialog,
+} from "~/components/UserDialogs";
+
+/**
+ * Hook that constructs the action menu for user management operations.
+ * 
+ * @param targetUser - the user to build actions for, or null to skip.
+ * @returns action with children for use in menus, or undefined if user is null.
+ */
+export function useUserMenuActions(targetUser: User | null) {
+  const { users, dialogs } = useStores();
+  const { t } = useTranslation();
+  const can = usePolicy(targetUser ?? ({} as User));
+
+  const openNameDialog = React.useCallback(() => {
+    if (!targetUser) {
+      return;
+    }
+    dialogs.openModal({
+      title: t("Change name"),
+      content: (
+        <UserChangeNameDialog
+          user={targetUser}
+          onSubmit={dialogs.closeAllModals}
+        />
+      ),
+    });
+  }, [dialogs, t, targetUser]);
+
+  const openEmailDialog = React.useCallback(() => {
+    if (!targetUser) {
+      return;
+    }
+    dialogs.openModal({
+      title: t("Change email"),
+      content: (
+        <UserChangeEmailDialog
+          user={targetUser}
+          onSubmit={dialogs.closeAllModals}
+        />
+      ),
+    });
+  }, [dialogs, t, targetUser]);
+
+  const openSuspendDialog = React.useCallback(() => {
+    if (!targetUser) {
+      return;
+    }
+    dialogs.openModal({
+      title: t("Suspend user"),
+      content: (
+        <UserSuspendDialog
+          user={targetUser}
+          onSubmit={dialogs.closeAllModals}
+        />
+      ),
+    });
+  }, [dialogs, t, targetUser]);
+
+  const revokeInvitation = React.useCallback(async () => {
+    if (!targetUser) {
+      return;
+    }
+    await users.delete(targetUser);
+  }, [users, targetUser]);
+
+  const resendInvitation = React.useCallback(async () => {
+    if (!targetUser) {
+      return;
+    }
+    try {
+      await users.resendInvite(targetUser);
+      toast.success(t(`Invite was resent to ${targetUser.name}`));
+    } catch (err) {
+      toast.error(
+        err.message ?? t(`An error occurred while sending the invite`)
+      );
+    }
+  }, [users, targetUser, t]);
+
+  const activateUser = React.useCallback(async () => {
+    if (!targetUser) {
+      return;
+    }
+    await users.activate(targetUser);
+  }, [users, targetUser]);
+
+  const roleChangeActions = React.useMemo(
+    () =>
+      targetUser
+        ? [UserRole.Admin, UserRole.Member, UserRole.Viewer].map((role) =>
+            updateUserRoleActionFactory(targetUser, role)
+          )
+        : [],
+    [targetUser]
+  );
+
+  const actionList = React.useMemo(
+    () =>
+      !targetUser
+        ? []
+        : [
+            createActionWithChildren({
+              name: t("Change role"),
+              section: UserSection,
+              visible: can.demote || can.promote,
+              children: roleChangeActions,
+            }),
+            createAction({
+              name: `${t("Change name")}…`,
+              section: UserSection,
+              visible: can.update,
+              perform: openNameDialog,
+            }),
+            createAction({
+              name: `${t("Change email")}…`,
+              section: UserSection,
+              visible: can.update,
+              perform: openEmailDialog,
+            }),
+            createAction({
+              name: t("Resend invite"),
+              section: UserSection,
+              visible: can.resendInvite,
+              perform: resendInvitation,
+            }),
+            ActionSeparator,
+            createAction({
+              name: `${t("Revoke invite")}…`,
+              section: UserSection,
+              visible: targetUser.isInvited,
+              dangerous: true,
+              perform: revokeInvitation,
+            }),
+            createAction({
+              name: t("Activate user"),
+              section: UserSection,
+              visible: !targetUser.isInvited && targetUser.isSuspended,
+              perform: activateUser,
+            }),
+            createAction({
+              name: `${t("Suspend user")}…`,
+              section: UserSection,
+              visible: !targetUser.isInvited && !targetUser.isSuspended,
+              dangerous: true,
+              perform: openSuspendDialog,
+            }),
+            ActionSeparator,
+            deleteUserActionFactory(targetUser.id),
+          ],
+    [
+      t,
+      targetUser,
+      can.demote,
+      can.promote,
+      can.update,
+      can.resendInvite,
+      roleChangeActions,
+      openNameDialog,
+      openEmailDialog,
+      resendInvitation,
+      revokeInvitation,
+      activateUser,
+      openSuspendDialog,
+    ]
+  );
+
+  return useMenuAction(actionList);
+}

app/index.tsx

@@ -3,6 +3,7 @@ import "vite/modulepreload-polyfill";
 import { LazyMotion } from "framer-motion";
 import { KBarProvider } from "kbar";
 import { Provider } from "mobx-react";
+import { configure as configureMobx } from "mobx";
 import { StrictMode } from "react";
 import { render } from "react-dom";
 import { HelmetProvider } from "react-helmet-async";
@@ -37,6 +38,13 @@ if (env.SENTRY_DSN) {
   initSentry(history);
 }
 
+configureMobx({
+  // TODO: Enable these options and fix any resulting warnings
+  // enforceActions: env.isDevelopment ? "always" : "never",
+  // computedRequiresReaction: true,
+  isolateGlobalState: true,
+});
+
 // Make sure to return the specific export containing the feature bundle.
 const loadFeatures = () => import("./utils/motion").then((res) => res.default);
 

app/menus/EmojisMenu.tsx

@@ -1,75 +1,28 @@
-import { TrashIcon } from "outline-icons";
-import { Trans, useTranslation } from "react-i18next";
-import { toast } from "sonner";
-import ConfirmationDialog from "~/components/ConfirmationDialog";
-import { IconButton } from "~/components/IconPicker/components/IconButton";
-import Tooltip from "~/components/Tooltip";
-import usePolicy from "~/hooks/usePolicy";
-import useStores from "~/hooks/useStores";
+import { observer } from "mobx-react";
+import * as React from "react";
+import { useTranslation } from "react-i18next";
 import type Emoji from "~/models/Emoji";
+import { DropdownMenu } from "~/components/Menu/DropdownMenu";
+import { OverflowMenuButton } from "~/components/Menu/OverflowMenuButton";
+import { useEmojiMenuActions } from "~/hooks/useEmojiMenuActions";
 
-const EmojisMenu = ({ emoji }: { emoji: Emoji }) => {
-  const { t } = useTranslation();
-  const { dialogs } = useStores();
-  const can = usePolicy(emoji);
-
-  const handleDelete = () => {
-    dialogs.openModal({
-      title: t("Delete Emoji"),
-      content: (
-        <DeleteEmojiDialog emoji={emoji} onSubmit={dialogs.closeAllModals} />
-      ),
-    });
-  };
-
-  if (!can.delete) {
-    return null;
-  }
-
-  return (
-    <Tooltip content={t("Delete Emoji")}>
-      <IconButton onClick={handleDelete}>
-        <TrashIcon />
-      </IconButton>
-    </Tooltip>
-  );
-};
-
-const DeleteEmojiDialog = ({
-  emoji,
-  onSubmit,
-}: {
+type Props = {
   emoji: Emoji;
-  onSubmit: () => void;
-}) => {
-  const { t } = useTranslation();
-
-  const handleSubmit = async () => {
-    if (emoji) {
-      await emoji.delete();
-      onSubmit();
-      toast.success(t("Emoji deleted"));
-    }
-  };
-
-  return (
-    <ConfirmationDialog
-      onSubmit={handleSubmit}
-      submitText={t("I’m sure – Delete")}
-      savingText={`${t("Deleting")}…`}
-      danger
-    >
-      <Trans
-        defaults="Are you sure you want to delete the <em>{{emojiName}}</em> emoji? You will no longer be able to use it in your documents or collections."
-        values={{
-          emojiName: emoji.name,
-        }}
-        components={{
-          em: <strong />,
-        }}
-      />
-    </ConfirmationDialog>
-  );
 };
 
-export default EmojisMenu;
+function EmojisMenu({ emoji }: Props) {
+  const { t } = useTranslation();
+  const rootAction = useEmojiMenuActions(emoji);
+
+  return (
+    <DropdownMenu
+      action={rootAction}
+      align="end"
+      ariaLabel={t("Emoji options")}
+    >
+      <OverflowMenuButton />
+    </DropdownMenu>
+  );
+}
+
+export default observer(EmojisMenu);

app/menus/GroupMenu.tsx

@@ -1,24 +1,10 @@
 import { observer } from "mobx-react";
-import { EditIcon, GroupIcon, TrashIcon } from "outline-icons";
-import { useCallback, useMemo } from "react";
+import * as React from "react";
 import { useTranslation } from "react-i18next";
 import type Group from "~/models/Group";
-import {
-  DeleteGroupDialog,
-  EditGroupDialog,
-  ViewGroupMembersDialog,
-} from "~/scenes/Settings/components/GroupDialogs";
 import { DropdownMenu } from "~/components/Menu/DropdownMenu";
 import { OverflowMenuButton } from "~/components/Menu/OverflowMenuButton";
-import usePolicy from "~/hooks/usePolicy";
-import useStores from "~/hooks/useStores";
-import {
-  ActionSeparator,
-  createAction,
-  createExternalLinkAction,
-} from "~/actions";
-import { GroupSection } from "~/actions/sections";
-import { useMenuAction } from "~/hooks/useMenuAction";
+import { useGroupMenuActions } from "~/hooks/useGroupMenuActions";
 
 type Props = {
   group: Group;
@@ -26,81 +12,7 @@ type Props = {
 
 function GroupMenu({ group }: Props) {
   const { t } = useTranslation();
-  const { dialogs } = useStores();
-  const can = usePolicy(group);
-
-  const handleViewMembers = useCallback(() => {
-    dialogs.openModal({
-      title: t("Group members"),
-      content: <ViewGroupMembersDialog group={group} />,
-    });
-  }, [t, group, dialogs]);
-
-  const handleEditGroup = useCallback(() => {
-    dialogs.openModal({
-      title: t("Edit group"),
-      content: (
-        <EditGroupDialog group={group} onSubmit={dialogs.closeAllModals} />
-      ),
-    });
-  }, [t, group, dialogs]);
-
-  const handleDeleteGroup = useCallback(() => {
-    dialogs.openModal({
-      title: t("Delete group"),
-      content: (
-        <DeleteGroupDialog group={group} onSubmit={dialogs.closeAllModals} />
-      ),
-    });
-  }, [t, group, dialogs]);
-
-  const actions = useMemo(
-    () => [
-      createAction({
-        name: `${t("Members")}…`,
-        icon: <GroupIcon />,
-        section: GroupSection,
-        visible: !!(group && can.read),
-        perform: handleViewMembers,
-      }),
-      ActionSeparator,
-      createAction({
-        name: `${t("Edit")}…`,
-        icon: <EditIcon />,
-        section: GroupSection,
-        visible: !!(group && can.update),
-        perform: handleEditGroup,
-      }),
-      createAction({
-        name: `${t("Delete")}…`,
-        icon: <TrashIcon />,
-        section: GroupSection,
-        visible: !!(group && can.delete),
-        dangerous: true,
-        perform: handleDeleteGroup,
-      }),
-      ActionSeparator,
-      createExternalLinkAction({
-        name: group.externalId ?? "",
-        section: GroupSection,
-        visible: !!group.externalId,
-        disabled: true,
-        url: "",
-      }),
-    ],
-    [
-      t,
-      group,
-      can.read,
-      can.update,
-      can.delete,
-      handleViewMembers,
-      handleEditGroup,
-      handleDeleteGroup,
-    ]
-  );
-
-  const rootAction = useMenuAction(actions);
+  const rootAction = useGroupMenuActions(group);
 
   return (
     <DropdownMenu

app/menus/ShareMenu.tsx

@@ -4,14 +4,7 @@ import { useTranslation } from "react-i18next";
 import type Share from "~/models/Share";
 import { DropdownMenu } from "~/components/Menu/DropdownMenu";
 import { OverflowMenuButton } from "~/components/Menu/OverflowMenuButton";
-import usePolicy from "~/hooks/usePolicy";
-import { ActionSeparator } from "~/actions";
-import {
-  copyShareUrlFactory,
-  goToShareSourceFactory,
-  revokeShareFactory,
-} from "~/actions/definitions/shares";
-import { useMenuAction } from "~/hooks/useMenuAction";
+import { useShareMenuActions } from "~/hooks/useShareMenuActions";
 
 type Props = {
   share: Share;
@@ -19,19 +12,7 @@ type Props = {
 
 function ShareMenu({ share }: Props) {
   const { t } = useTranslation();
-  const can = usePolicy(share);
-
-  const actions = React.useMemo(
-    () => [
-      copyShareUrlFactory({ share }),
-      goToShareSourceFactory({ share }),
-      ActionSeparator,
-      revokeShareFactory({ share, can }),
-    ],
-    [share, can]
-  );
-
-  const rootAction = useMenuAction(actions);
+  const rootAction = useShareMenuActions(share);
 
   return (
     <DropdownMenu

app/menus/TableOfContentsMenu.tsx

@@ -3,6 +3,7 @@ import { TableOfContentsIcon } from "outline-icons";
 import { useMemo } from "react";
 import { useTranslation } from "react-i18next";
 import styled from "styled-components";
+import { EmojiText } from "@shared/components/EmojiText";
 import { createAction, createActionGroup } from "~/actions";
 import { ActiveDocumentSection } from "~/actions/sections";
 import Button from "~/components/Button";
@@ -26,7 +27,7 @@ function TableOfContentsMenu() {
           createAction({
             name: (
               <HeadingWrapper $level={heading.level - minHeading}>
-                {t(heading.title)}
+                <EmojiText>{heading.title}</EmojiText>
               </HeadingWrapper>
             ),
             section: ActiveDocumentSection,
@@ -38,7 +39,7 @@ function TableOfContentsMenu() {
               ),
           })
         ),
-    [t, headings, minHeading]
+    [headings, minHeading]
   );
 
   const actions = useMemo(() => {

app/menus/UserMenu.tsx

@@ -1,163 +1,18 @@
 import { observer } from "mobx-react";
 import * as React from "react";
 import { useTranslation } from "react-i18next";
-import { toast } from "sonner";
-import { UserRole } from "@shared/types";
 import type User from "~/models/User";
 import { DropdownMenu } from "~/components/Menu/DropdownMenu";
 import { OverflowMenuButton } from "~/components/Menu/OverflowMenuButton";
-import {
-  UserSuspendDialog,
-  UserChangeNameDialog,
-  UserChangeEmailDialog,
-} from "~/components/UserDialogs";
-import {
-  ActionSeparator,
-  createAction,
-  createActionWithChildren,
-} from "~/actions";
-import {
-  deleteUserActionFactory,
-  updateUserRoleActionFactory,
-} from "~/actions/definitions/users";
-import { UserSection } from "~/actions/sections";
-import { useMenuAction } from "~/hooks/useMenuAction";
-import usePolicy from "~/hooks/usePolicy";
-import useStores from "~/hooks/useStores";
+import { useUserMenuActions } from "~/hooks/useUserMenuActions";
 
 type Props = {
   user: User;
 };
 
 function UserMenu({ user }: Props) {
-  const { users, dialogs } = useStores();
   const { t } = useTranslation();
-  const can = usePolicy(user);
-
-  const handleChangeName = React.useCallback(() => {
-    dialogs.openModal({
-      title: t("Change name"),
-      content: (
-        <UserChangeNameDialog user={user} onSubmit={dialogs.closeAllModals} />
-      ),
-    });
-  }, [dialogs, t, user]);
-
-  const handleChangeEmail = React.useCallback(() => {
-    dialogs.openModal({
-      title: t("Change email"),
-      content: (
-        <UserChangeEmailDialog user={user} onSubmit={dialogs.closeAllModals} />
-      ),
-    });
-  }, [dialogs, t, user]);
-
-  const handleSuspend = React.useCallback(() => {
-    dialogs.openModal({
-      title: t("Suspend user"),
-      content: (
-        <UserSuspendDialog user={user} onSubmit={dialogs.closeAllModals} />
-      ),
-    });
-  }, [dialogs, t, user]);
-
-  const handleRevoke = React.useCallback(async () => {
-    await users.delete(user);
-  }, [users, user]);
-
-  const handleResendInvite = React.useCallback(async () => {
-    try {
-      await users.resendInvite(user);
-      toast.success(t(`Invite was resent to ${user.name}`));
-    } catch (err) {
-      toast.error(
-        err.message ?? t(`An error occurred while sending the invite`)
-      );
-    }
-  }, [users, user, t]);
-
-  const handleActivate = React.useCallback(async () => {
-    await users.activate(user);
-  }, [users, user]);
-
-  const changeRoleActions = React.useMemo(
-    () =>
-      [UserRole.Admin, UserRole.Member, UserRole.Viewer].map((role) =>
-        updateUserRoleActionFactory(user, role)
-      ),
-    [user]
-  );
-
-  const actions = React.useMemo(
-    () => [
-      createActionWithChildren({
-        name: t("Change role"),
-        section: UserSection,
-        visible: can.demote || can.promote,
-        children: changeRoleActions,
-      }),
-      createAction({
-        name: `${t("Change name")}…`,
-        section: UserSection,
-        visible: can.update,
-        perform: handleChangeName,
-      }),
-      createAction({
-        name: `${t("Change email")}…`,
-        section: UserSection,
-        visible: can.update,
-        perform: handleChangeEmail,
-      }),
-      createAction({
-        name: t("Resend invite"),
-        section: UserSection,
-        visible: can.resendInvite,
-        perform: handleResendInvite,
-      }),
-      ActionSeparator,
-      createAction({
-        name: `${t("Revoke invite")}…`,
-        section: UserSection,
-        visible: user.isInvited,
-        dangerous: true,
-        perform: handleRevoke,
-      }),
-      createAction({
-        name: t("Activate user"),
-        section: UserSection,
-        visible: !user.isInvited && user.isSuspended,
-        perform: handleActivate,
-      }),
-      createAction({
-        name: `${t("Suspend user")}…`,
-        section: UserSection,
-        visible: !user.isInvited && !user.isSuspended,
-        dangerous: true,
-        perform: handleSuspend,
-      }),
-      ActionSeparator,
-      deleteUserActionFactory(user.id),
-    ],
-    [
-      t,
-      can.demote,
-      can.promote,
-      can.update,
-      can.resendInvite,
-      user.id,
-      user.isInvited,
-      user.isSuspended,
-      changeRoleActions,
-      handleChangeName,
-      handleChangeEmail,
-      handleResendInvite,
-      handleRevoke,
-      handleActivate,
-      handleSuspend,
-    ]
-  );
-
-  const rootAction = useMenuAction(actions);
+  const rootAction = useUserMenuActions(user);
 
   return (
     <DropdownMenu action={rootAction} align="end" ariaLabel={t("User options")}>

app/models/Document.ts

@@ -229,6 +229,13 @@ export default class Document extends ArchivableModel implements Searchable {
   @observable
   isCollectionDeleted: boolean;
 
+  /**
+   * Array of backlink document IDs for publicly shared documents.
+   * Only populated when viewing through a share link.
+   */
+  @observable
+  backlinkIds?: string[];
+
   /**
    * Returns the notifications associated with this document.
    */
@@ -347,11 +354,18 @@ export default class Document extends ArchivableModel implements Searchable {
 
   /**
    * Returns the documents that link to this document.
+   * For publicly shared documents, uses the backlinkIds provided by the server.
+   * For authenticated users, uses the store's backlink data.
    *
-   * @returns documents that link to this document
+   * @returns documents that link to this document.
    */
   @computed
   get backlinks(): Document[] {
+    if (this.backlinkIds) {
+      return this.backlinkIds
+        .map((id) => this.store.get(id))
+        .filter(Boolean) as Document[];
+    }
     return this.store.getBacklinkedDocuments(this.id);
   }
 
@@ -688,14 +702,21 @@ export default class Document extends ArchivableModel implements Searchable {
     );
   }
 
-  download = (contentType: ExportContentType) =>
+  download = ({
+    contentType,
+    includeChildDocuments,
+  }: {
+    contentType: ExportContentType;
+    includeChildDocuments?: boolean;
+  }) =>
     client.post(
       `/documents.export`,
       {
         id: this.id,
+        includeChildDocuments: includeChildDocuments ?? false,
       },
       {
-        download: true,
+        ...(includeChildDocuments ? {} : { download: true }),
         headers: {
           accept: contentType,
         },

app/models/FileOperation.ts

@@ -1,17 +1,23 @@
 import { computed, observable } from "mobx";
-import type {
-  FileOperationFormat,
+import { t } from "i18next";
+import { toast } from "sonner";
+import {
   FileOperationState,
   FileOperationType,
+  type FileOperationFormat,
 } from "@shared/types";
 import { bytesToHumanReadable } from "@shared/utils/files";
+import type FileOperationsStore from "~/stores/FileOperationsStore";
 import User from "./User";
 import Model from "./base/Model";
+import { AfterChange } from "./decorators/Lifecycle";
 import Relation from "./decorators/Relation";
 
 class FileOperation extends Model {
   static modelName = "FileOperation";
 
+  store: FileOperationsStore;
+
   @observable
   state: FileOperationState;
 
@@ -21,6 +27,8 @@ class FileOperation extends Model {
 
   collectionId: string | null;
 
+  documentId: string | null;
+
   @observable
   size: number;
 
@@ -40,6 +48,55 @@ class FileOperation extends Model {
   get downloadUrl(): string {
     return `/api/fileOperations.redirect?id=${this.id}`;
   }
+
+  // Hooks
+
+  @AfterChange
+  static handleExportToast(
+    model: FileOperation,
+    previousAttributes: Partial<FileOperation>
+  ) {
+    if (model.type !== FileOperationType.Export) {
+      return;
+    }
+
+    const { ui, auth } = model.store.rootStore;
+    if (model.user?.id !== auth.user?.id) {
+      return;
+    }
+
+    const tracked = ui.exportToasts.get(model.id);
+    if (!tracked) {
+      return;
+    }
+
+    if (
+      previousAttributes.state !== model.state &&
+      model.state === FileOperationState.Complete
+    ) {
+      toast.success(t("Export complete"), {
+        id: tracked.toastId,
+        description: model.name,
+        duration: Infinity,
+        action: {
+          label: t("Download"),
+          onClick: () => window.open(model.downloadUrl, "_blank"),
+        },
+      });
+      ui.removeExportToast(model.id);
+    }
+
+    if (
+      previousAttributes.state !== model.state &&
+      model.state === FileOperationState.Error
+    ) {
+      toast.error(t("Export failed"), {
+        id: tracked.toastId,
+        description: model.error || t("An unexpected error occurred"),
+      });
+      ui.removeExportToast(model.id);
+    }
+  }
 }
 
 export default FileOperation;

app/models/User.ts

@@ -231,10 +231,14 @@ class User extends ParanoidModel implements Searchable {
    * @param key The UserPreference key to retrieve
    * @returns The value
    */
-  getPreference(key: UserPreference, defaultValue = false): boolean {
-    return (
-      this.preferences?.[key] ?? UserPreferenceDefaults[key] ?? defaultValue
-    );
+  getPreference<K extends UserPreference>(
+    key: K,
+    defaultValue?: UserPreferences[K]
+  ): NonNullable<UserPreferences[K]> {
+    return (this.preferences?.[key] ??
+      UserPreferenceDefaults[key] ??
+      defaultValue ??
+      false) as NonNullable<UserPreferences[K]>;
   }
 
   /**
@@ -243,7 +247,11 @@ class User extends ParanoidModel implements Searchable {
    * @param key The UserPreference key to retrieve
    * @param value The value to set
    */
-  setPreference(key: UserPreference, value: boolean) {
+  @action
+  setPreference<K extends UserPreference>(
+    key: K,
+    value: NonNullable<UserPreferences[K]>
+  ) {
     this.preferences = {
       ...this.preferences,
       [key]: value,

app/scenes/Document/components/Comments/CommentThreadItem.tsx

@@ -372,9 +372,8 @@ const Action = styled.span<{ $rounded?: boolean }>`
     opacity: 0.5;
   }
 
-  &:
-    ${hover},
-    &[aria-expanded= "true"] {
+  &[aria-expanded="true"],
+  &:${hover} {
     background: ${s("backgroundQuaternary")};
 
     svg {

app/scenes/Document/components/Contents.tsx

@@ -4,6 +4,7 @@ import { useState, useEffect, useRef } from "react";
 import { useTranslation } from "react-i18next";
 import styled from "styled-components";
 import breakpoint from "styled-components-breakpoint";
+import { EmojiText } from "@shared/components/EmojiText";
 import { EditorStyleHelper } from "@shared/editor/styles/EditorStyleHelper";
 import { depths, hideScrollbars, s } from "@shared/styles";
 import { useDocumentContext } from "~/components/DocumentContext";
@@ -80,7 +81,9 @@ function Contents() {
               level={heading.level - headingAdjustment}
               active={activeSlug === heading.id}
             >
-              <Link href={`#${heading.id}`}>{heading.title}</Link>
+              <Link href={`#${heading.id}`}>
+                <EmojiText>{heading.title}</EmojiText>
+              </Link>
             </ListItem>
           ))}
       </List>

app/scenes/Document/components/DataLoader.tsx

@@ -104,18 +104,23 @@ function DataLoader({ match, children }: Props) {
 
   React.useEffect(() => {
     async function fetchRevision() {
-      if (revisionId) {
-        try {
-          await revisions[revisionId === "latest" ? "fetchLatest" : "fetch"](
-            revisionId
-          );
-        } catch (err) {
-          setError(err);
+      if (!revisionId) {
+        return;
+      }
+      try {
+        if (revisionId === "latest") {
+          if (document?.id) {
+            await revisions.fetchLatest(document.id);
+          }
+        } else {
+          await revisions.fetch(revisionId);
         }
+      } catch (err) {
+        setError(err);
       }
     }
     void fetchRevision();
-  }, [revisions, revisionId]);
+  }, [revisions, revisionId, document?.id]);
 
   React.useEffect(() => {
     async function fetchViews() {
@@ -162,7 +167,7 @@ function DataLoader({ match, children }: Props) {
 
       // If we're attempting to update an archived, deleted, or otherwise
       // uneditable document then forward to the canonical read url.
-      if (!can.update && isEditRoute && !document.template) {
+      if (!missingPolicy && !can.update && isEditRoute && !document.template) {
         history.push(document.url);
         return;
       }

app/scenes/Document/components/Document.tsx

@@ -49,7 +49,6 @@ import Contents from "./Contents";
 import Editor from "./Editor";
 import Header from "./Header";
 import Notices from "./Notices";
-import PublicReferences from "./PublicReferences";
 import References from "./References";
 import RevisionViewer from "./RevisionViewer";
 
@@ -200,7 +199,18 @@ class DocumentScene extends React.Component<Props> {
     const revisionId = location.state?.revisionId;
     const editorRef = this.editor.current;
 
-    if (!editorRef || !restore) {
+    if (!editorRef) {
+      return;
+    }
+
+    // Highlight search term when navigating from search results
+    const params = new URLSearchParams(location.search);
+    const searchTerm = params.get("q");
+    if (searchTerm) {
+      editorRef.commands.find({ text: searchTerm });
+    }
+
+    if (!restore) {
       return;
     }
 
@@ -606,15 +616,11 @@ class DocumentScene extends React.Component<Props> {
                         canComment={abilities.comment}
                         autoFocus={document.createdAt === document.updatedAt}
                       >
-                        {shareId ? (
-                          <ReferencesWrapper>
-                            <PublicReferences documentId={document.id} />
-                          </ReferencesWrapper>
-                        ) : !revision ? (
+                        {!revision && (
                           <ReferencesWrapper>
                             <References document={document} />
                           </ReferencesWrapper>
-                        ) : null}
+                        )}
                       </Editor>
                     </>
                   )}
@@ -663,6 +669,13 @@ const Main = styled.div<MainProps>`
           : `minmax(0, 1fr) ${EditorStyleHelper.tocWidth}px`
         : `1fr minmax(0, ${`calc(${EditorStyleHelper.documentWidth} + ${EditorStyleHelper.documentGutter})`}) 1fr`};
   `};
+
+  @media print {
+    display: block;
+    max-width: calc(
+      ${EditorStyleHelper.documentWidth} + ${EditorStyleHelper.documentGutter}
+    );
+  }
 `;
 
 type ContentsContainerProps = {

app/scenes/Document/components/DocumentTitle.tsx

@@ -25,9 +25,7 @@ import { PopoverButton } from "~/components/IconPicker/components/PopoverButton"
 import useBoolean from "~/hooks/useBoolean";
 import usePolicy from "~/hooks/usePolicy";
 import { useTranslation } from "react-i18next";
-import lazyWithRetry from "~/utils/lazyWithRetry";
-
-const IconPicker = lazyWithRetry(() => import("~/components/IconPicker"));
+import IconPicker from "~/components/IconPicker";
 
 type Props = {
   /** ID of the associated document */

app/scenes/Document/components/Editor.tsx

@@ -248,6 +248,9 @@ function DocumentEditor(props: Props, ref: React.RefObject<any>) {
         onDeleteCommentMark={
           commentingEnabled && can.comment ? handleRemoveComment : undefined
         }
+        onOpenCommentsSidebar={
+          commentingEnabled ? ui.toggleComments : undefined
+        }
         onInit={handleInit}
         onDestroy={handleDestroy}
         onChange={updateDocState}